WACONIA CITY COUNCIL REGULAR MEETING AGENDA Thursday, February 19, 2026 6:00 PM VISION STATEMENT A thriving, connected community with deep roots: a great place to live for a lifetime. MISSION STATEMENT A city that leads, serves, and governs to enhance the quality of life for all community members. MAYOR: TIM LITFIN COUNCIL MEMBER: NICK GLEASON COUNCIL MEMBER: JEFF GRENGS COUNCIL MEMBER: JACOB COLEMAN COUNCIL MEMBER: DEREK SIDDONS NOTE: TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE BE PRESENT AT 6:00 P.M. Those with items on the agenda should reach out to their staff contact. Others who wish to participate in the meeting, please contact the City Administrator at 952-442-3100 or sfineran@waconiamn.gov to make certain that you are called upon during the meeting. 1. CALL MEETING TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS 4. ADOPT AGENDA 5. PUBLIC HEARING 1) PUBLIC HEARING –Vacation of Drainage and Utility Easement – Waterford 9th Addition, Outlot A and Outlot C Motion to Open the Public Hearing Motion to Close the Public Hearing Adopt Resolution No. 2026-045 approving the Vacation of the Drainage and Utility Easement identified for Outlot A and Outlot C, Waterford 9th Addition. Page 1 of 1746. OPEN FORUM 7. COMMUNITY INTEREST PRESENTATIONS 8. ADOPT CONSENT AGENDA The items listed on the Consent Agenda are considered routine and non-controversial by the Council and will be approved by one motion. There will be no separate discussion of these items unless a Councilmember, City Staff, or Citizen so requests; in which case, the item will be removed from the Consent Agenda and considered at the end of the Regular Agenda. 1) Approve the February 2, 2026, Council Minutes. 2) Approve February 19, 2026 Expenditures 3) Safari Island Community Center Expenditures from Sports Facilities Companies Incurred January 2026 Motion to Approve Safari Island Community Center Expendures from Sports Facilities Companies Incurred January 2026 4) Ice Arena Expenditures from Sports Facilities Companies Incurred January 2026 Motion to Approve Ice Arena Expenditures from Sports Facilities Companies Incurred January 2026 5) Group Fitness Room Sound System Replacement - Safari Island Community Center Adopt Resolution No. 2026-046 Approving Capital Project at Safari Island Community Center for Replacement of Group Fitness Room Sound System with Farber Sound 6) Group Fitness Small Equipment - Safari Island Community Center Adopt Resolution No. 2026-047 Approving Capital Project at Safari Island Community Center for Replacement of Group Fitness Small Equipment 7) Award Contract for Sealing of Wells 3&4 Adopt Resolution No. 2026-048 Accepting the Quotes and Awarding the Contract for Well Sealing Services 8) Public Services and Water Treatment Plant HVAC Projects Adopt Resolution No. 2026-049 Authorizing CIP Projects #810 and #811 9) Donation and Approve Pass Thru Recommendation - Waconia Fire Relief Association Adopt Resolution No. 2026-050 Accepting Donation and Approving Pass Through Recommendation from Waconia Fire Relief Association 10) 801 Highway 284 Small Area Plan Project Adopt Resolution No. 2026-051 Accepting the proposal submitted by TC2 for the 801 Highway 284 Small Area Plan and to complete the identified market analysis for the site. Page 2 of 174 11) Carver County CDA Planning Grant for Small Area Plan Adopt Resolution No. 2026-052 Approving Application for CGPI Pre-Development Grant Funds 12) Waterford 10th Addition Final Plat – JMH Land Development Company Adopt Resolution No. 2026-053 approving the Waterford 10th Addition Final Plat application submitted by JMH Land Development Company 13) Collaboration Agreement Between City of Waconia and Carver County for GIS Software Licensing Adopt Resolution No. 2026-054 Approving Collaboration Agreement Between the City of Waconia and Carver County for GIS Software Licensing 2026-2029 14) Approve Waconia Works Loan for Springs Wellness Center - 26 2nd Street West Adopt Resolution No. 2026-055 Approving Waconia Works Loan for Springs Wellness Center Located at 26 2nd Street West 15) Authorize Application for Metropolitan Council Municipal Inflow and Infiltration Grant Adopt Resolution No. 2026-056 Authorizing Application for Metropolitan Council Municipal Inflow and Infiltration Grant for Calendar Year 2026-2027 16) Call Public Hearing - Revision to City's Fee Schedule : Waconia City Code - Chapter 1100 Motion to Call a Public Hearing - Revision to City's Fee Schedule: Waconia City Code - Chapter 1100 17) Audio Visual Equipment Upgrade City Council Chambers Adopt Resolution No. 2026-057 Approving City Council Chambers Replacement of Audio Visual Equipment and Monitors with ProVision 18) Hire of Street Maintenance Worker Adopt Resolution No. 2026-058 Authorizing Hire of Street Maintenance Worker 19) Recruitment Services Authorization Motion to authorize engagement with David Drown & Associates for Finance Director Recruitmnt 20) Temporary On-Sale Liquor Licenses Waconia Lions Adopt Resolution No. 2026-059 to Approving Temporary On-Sale Liquor License for the Waconia Lions Club 9. COUNCIL BUSINESS 1) SITE PLAN and DESIGN REVIEW – GVT Tire & Auto Adopt Resolution No. 2026-060 approving the Site Plan and Design Review application for the proposed GVT Tire & Auto 401 13th Street East. 2) Franchise Agreement & Fee Ordinance Updates Approve Ordinance No. 787 - An Ordinance Amending a Gas Energy Franchise Fee on Centerpoint Energy Minnesota Gas ("Centerpoint Energy") for Providing Gas Energy Service within the City of Waconia. Page 3 of 174 Adopt Resolution No. 2026-032 Approving Summary Publication of Ordinance No. 787. Approve Ordinance No. 788 - An Ordinance Amending the Provisions of the Electric Utility Franchise for Northern States Power Company (AKA "Xcel Energy"), Waconia City Code Chapter 595 to Provide for a Franchise Fee. Adopt Resolution No. 2026-033 Approving Summary Publication of Ordinance No. 788. Approve Ordinance No. 789 - An Ordinance Implementing an Electric Energy Franchise Fee on Northern States Power Company ("Xcel Energy") for Providing Electric Energy Service within the City of Waconia. Adopt Resolution No. 2026-034 Approving Summary Publication of Ordinance No. 789 Approve Ordinance No. 790 - An Ordinance Granting Minnesota Valley Electric Cooperative A Non-Exclusive Franchise for Electric Energy. Adopt Resolution No. 2026-035 Approving Summary Publication of Ordinance No. 790 Approve Ordinance No. 791 - An Ordinance Implementing an Electric Energy Franchise Fee on Minnesota Valley Electric Cooperative for Providing Electric Energy Service within the City of Waconia. Adopt Resolution No. 2026-036 Aproving Summary Publication of Ordinance No. 791. 10. ITEMS REMOVED FROM CONSENT AGENDA 11. BOARD REPORTS 1) Staff Reports 2) Councilmember Siddons 3) Councilmember Coleman 4) Councilmember Gleason 5) Councilmember Grengs 6) Mayor Litfin 12. ANNOUNCEMENTS 13. ADJOURN REGULAR MEETING OFFICE OF THE CITY ADMINISTRATOR Shane Fineran WORK SESSION: FRANCHISE FEES ADDITIONAL INFORMATION, Page 4 of 174COMMUNITY SURVEY CUSTOM QUESTIONS, MAY SPECIAL MEETING DATE UPCOMING CALENDAR OF EVENTS/MEETINGS: Page 5 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 5.1. PUBLIC HEARING –Vacation of Drainage and Utility Easement – Waterford 9th Addition, Outlot A and Outlot C Originating Dept: Community Development Presented By: Lane Braaten Previous Council Action: None Item Type: Regular Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-045 approving the Vacation of the Drainage and Utility Easement identified for Outlot A and Outlot C, Waterford 9th Addition. EXPLANATION OF AGENDA ITEM: The phasing of the Waterford residential project has required the developer to provide drainage and utility easements over Outlots A and C, Waterford 9th Addition. As part of the next phase, which is Waterford 10th Addition, the developer has requested that the identified drainage and utility easements, which encompass Outlots A and C, Waterford 9th Addition, be vacated to allow for the outlots to be platted consistent with Waterford 10th Addition, which is also on the February 19, 2026 City Council agenda for review and approval. Section 320.08 of the City Code allows the Council to vacate any alley, street or publicly owned utility easement on its own motion or on petition of a majority of the property owners abutting the alley, street, or utility easement pursuant to Minnesota Statutes Section 412.851. JMH Land Development Company, LLC, as the underlying property owner of Outlots A and C, Waterford 9th Addition has petitioned to vacate the identified drainage and utility easements. PUBLIC NOTICE/COMMENT The notice was published in the WACONIA PATRIOT on February 5, 2026, and February 12, 2026, and posted at Waconia City Hall. To date, Staff have not received any public hearing comments regarding the proposed request to vacate the drainage and utility easements. CONCLUSION/RECOMMENDATION City staff recommends approval of the petition to vacate the existing drainage and utility easements as it will allow the development of the Waterford 10th Addition residential development. ATTACHMENTS: 1. Resolution No. 2026-045 Waterford 9th Addition Outlot A and C 2. Location Map Outlot A Outlot C Waterford 9th 3. Easement Vacation Description and Image FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Page 6 of 174Budget Information: Park Board: Budgeted Personnel Committee: Non-Budgeted Other: Amendment Required Page 7 of 174 CITY OF WACONIA RESOLUTION 2026-045 RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENT FOR OUTLOT A AND OUTLOT C, WATERFORD 9TH ADDITION WHEREAS, pursuant to City Code Section 320.08 of the City of Waconia, Minnesota (the “City”) has received a petition to vacate the drainage and utility easements (the “Easements”) located over Outlot A and Outlot C, WATERFORD 9TH ADDITION; and WHEREAS, the subject parcels are described as Outlot A and Outlot C, WATERFORD 9TH ADDITION, Waconia, MN, 55387 and identified as PID#s 755370800 and 755370820; and WHEREAS, JMH Land Development Company, LLC owns the subject parcels and has submitted the request; and WHEREAS, the property owner is requesting the vacation of the existing easements to allow the parcels to be replatted and included in the Waterford 10th Addition residential development; and WHEREAS, the City Council, having considered the proposed vacation, finds the vacation of the existing easements acceptable as the recording of the Waterford 10th Addition final plat includes the necessary drainage and utility easements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Waconia hereby approves the Vacation of the Drainage and Utility Easement request by JMH Land Development Company, LLC for Outlot A and Outlot C, WATERFORD 9TH ADDITION. Adopted by the City Council of the City of Waconia this 19th day of February 2026. __________________________ Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 8 of 174 Location Map Outlot A Outlot C Page 9 of 174 © 2025 Westwood Professional Services, Inc. ROAD RAVENCROFT HUNTINGTON DRIVE OUTLOT A LONGMEADOW LANE OUTLOT C EASEMENT VACATION The Drainage and Utility Easement as dedicated on Outlot A EASEMENT TO BE VACATED and Outlot C, WATERFORD 9TH ADDITION, according to the recorded plat thereof, Carver County, Minnesota. 0' 250' 500' N:\0029620.05\06 CAD\DWG\SURVEY\0029620.05S-ESF01.DWG WATERFORD 10TH ADDITION SHEET NUMBER: DESIGNED: . CHECKED: . WATERFORD 10TH 1 Phone (952) 937-5150 12701 Whitewater Drive, Suite #300 DRAWN: SRM OF ADDITION Fax (952) 937-5822 Minnetonka, MN 55343 EASEMENT VACATION FIELD CREW: . Free Toll (888) 937-5150 1 FIELD WORK DATE: . WACONIA, MINNESOTA TBPELS ENGINEERING FIRM REGISTRATION NO. 11756 TBPELS SURVEYING FIRM REGISTRATION NO. 10074301 DATE: 11/12/2025 PROJECT NUMBER: 0029620.05 Page 10 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.1. Approve the February 2, 2026, Council Minutes. Originating Dept: Administration Presented By: Sue Schwalbe Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Approve the February 2, 2026, Council Minutes. EXPLANATION OF AGENDA ITEM: Approve the February 2, 2026, Council Minutes ATTACHMENTS: 1. Council Minutes 02-02-2026 FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 11 of 174 CITY OF WACONIA FEBRUARY 2, 2026 1. CALL MEETING TO ORDER AND ROLL CALL Mayor Litfin called the February 2, 2026, Waconia City Council meeting to order at 6:00 p.m. with all Council Members present. 2. PLEDGE OF ALLEGIANCE Damian Gangestad, a fifth grader from Southview Elementary School led all in the Pledge of Allegiance. 3. PROCLAMATIONS None 4. ADOPT AGENDA Motion to adopt the agenda as published was made by Council Member Gleason, seconded by Council Member Coleman. MOTION CARRIED. 5. PUBLIC HEARING None. 6. OPEN FORUM The Mayor provided direction on open-forum speaking. Bruce Richards, Deacon at St. Joseph's and Head of School, 41 1st Street East spoke on behalf of the school and expressed concerns regarding the proposed design for 2nd Street. He stated that the trees in this area were planted at the time the school was constructed in 2002. Deacon Richards requested that the trees remain in place, noting that they provide shade and offer ongoing opportunities for science and nature education for students. He also provided the Council with 14 letters from fifth-grade students at St. Joseph's School requesting that the trees be preserved. Bryan Larson, 1510 Spinnaker Road, addressed the Council regarding the sidewalk on the south side of St. Joseph School. He noted that the school was constructed approximately 30 years ago, at which time six-foot sidewalks were installed. He stated that these sidewalks have safely served students, families, and pedestrians for three decades without safety or accessibility concerns. Mr. Larson indicated that expanding the sidewalks to eight feet does Page 12 of 174 not address an existing problem and would require the removal of mature trees. He emphasized that the trees provide shade for children, reduce energy consumption by cooling the school, enhance pedestrian comfort, assist with stormwater management, and help calm traffic. He concluded that removal of the trees would result in the loss of benefits for decades. Janice Matlon, 1543 Serenity Lane, a science teacher at St. Joseph's School, addressed the Council regarding the proposed sidewalk design. Ms. Malton stated that she frequently references the trees in her earth science instruction and noted that the absence of trees would make her classroom feel institutional in nature. She also expressed that she does not believe the existing sidewalk width presents an issue. 7. COMMUNITY INTEREST PRESENTATIONS None. 8. ADOPT CONSENT AGENDA 1) Minutes of the January 20, 2026, City Council Meeting 2) Approve February 2, 2026 Expenditures 3) Accept Bids and Approve the Purchase of 2026 Street Lighting Equipment 4) Approve 2026 Capital Equipment Purchases 5) Accepting Grant Proceeds from Carver County Public Services Solid Waste Reduction & Recycling Grant for 2025 6) Trunk Fee Deferral Payment Plan - Lakeside Books Mayor Litfin requested the removal of: Consent Agenda Item 8.4 Approve 2026 Capital Equipment Purchases. Motion to accept the Consent Agenda as published made by Council Member Grengs, seconded by Council Member Siddons with removing Consent Agenda Item 8.4 MOTION CARRIED. 9. COUNCIL BUSINESS 1) Approve Layout for 2nd Street - 2026 Downtown Ph 4 Project Jon Haukaas, Public Service Director, addressed the Council regarding the Downtown Reconstruction Phase 4 Project. At the January 20th Council meeting, staff presented the project plans, and following extensive discussion related to 2nd Street, the Council directed staff to remove tree removals from the project scope and to protect the existing trees to the greatest extent possible on the south and west sides of the school property. Mr. Haukaas noted that any disruption to a tree’s root system has the potential to cause damage; however, no trees are proposed to be removed as part of the project on the south and west sides of the school property. The design decisions Page 13 of 174 related to 2nd Street are that no trees be removed by the project on the south and west sides of the school property. The sidewalk width is approximately 6 feet wide and the street width to be approximately 40 feet wide. Mr. Haukaas presented details on three options for the Council to review and provide direction to staff: Option A: A 40-foot wide street with an 8-foot sidewalk (current plan design) Option B: A 38-foot wide street with an 8-foot sidewalk Option C: A 40-foot wide street with a 6-foot sidewalk Council Member Grengs was originally concerned about the safety of the pick-up and drop-off of children; however, this does not seem to be the case. He would be in favor of Option C. Council Member Coleman drops off children and believes the drop-off area is sufficient and would be in favor of Option C. Council Member Siddons agrees and would be in favor of Option C. Council Member Gleason stated that, based on the many comments received by the public, he would be in favor of Option C. Mayor Litfin thanked residents and staff for their input and comments. The Council is in agreement for Option C. Motion to adopt Resolution No. 2026-043 Option C approving the layout of 2nd Street for the 2026 Downtown Reconstruction Phase 4 Project made by Council Member Grengs, seconded by Council Member Coleman. MOTION CARRIED. 2) 2026 Community Survey Jackie Schulze, Assistant City Administrator, provided an overview of the proposed community survey, noting that the project is part of the Strategic Plan approved by the Council last year. Funding for the survey is included in the 2026 operating budget under the Administration Department. Two proposals were received from firms with extensive experience conducting community surveys for municipalities. Polco proposes mailing postcards to a random selection of 2,500 households with a survey link, followed by a paper survey mailed two weeks later. Polco utilizes the National Community Survey, which includes approximately 135 questions across 12 categories along with 14 demographic questions. The base cost is $20,000 with an additional $2,000 for a half-page of custom questions. Morris Leatherman proposes a telephone survey of a random sample of $400 households. Their proposal includes 60 questions at a cost of approximately $20,000, with additional questions available at $200 per question. The average survey cost typically ranges from $26,000 to $34,000. Page 14 of 174 Council discussion included the following points. Council Member Grengs expressed support for mailed surveys rather than random telephone calls, noting concerns about response rates. Council Member Coleman supported the larger sample size of 2,500 households. Council Member Gleason favored the inclusion of a half-page of custom questions. Council Member Siddons supported having access to survey results from peer cities. Mayor Litfin expressed support for conducting a community survey, noting that the City has not previously conducted one and that funding is included in the 2026 budget. Motion to adopt Resolution No. 2026-044 authorizing a contract with Polco for a community survey made by Council Member Gleason, seconded by Siddons MOTION CARRIED. 10. ITEMS REMOVED FROM CONSENT AGENDA The Mayor pulled this item to describe for the public the items for purchase. Mike Dressel, Assistant Public Services, provided a break-down of each of the three pieces of equipment. The second item is a Z-Master 6000 72" mower with a bagger, striping kit and Tweel tires at a cost of $23,578.02. The City will receive $18,000 for the trade in of the current mower. Staff have observed significantly higher prices for comparable units at auction. Therefore, once the new mower is received, the existing mower will be sold at auction. Staff compared pricing through the Minnesota State Cooperative Purchasing Program and the Sourcewell Cooperative Purchasing Program to ensure the most competitive prices were obtained for this equipment. The 2026 capital improvement plan identified $10,000 for a turf aerator. This new aerator will have the capability to over seed turf while aerating. Staff solicited quotes from two vendors as this is not on the Minnesota State Cooperative Purchase Program or Sourcewell. Motion to adopt amended Resolution No. 2026-040 authorizing acquisition of capital equipment to include only: 2026 Toro Z-Master 6000 72" Mower $23,785.02 2026 60" AERA-vator $15,268.93 was made by Council Member Coleman, seconded by Council Member Siddons. MOTION CARRIED. 11. BOARD REPORTS 1) Staff Reports None 2) Councilmember Siddons Page 15 of 174 Nothing to report. 3) Councilmember Coleman Nothing to report. 4) Councilmember Gleason Nothing to report. 5) Councilmember Grengs Nothing to report. 6) Mayor Litfin Mayor's report for February 2, 2026: • On Wednesday, January 21st, the Mayor and Jake Saulsbury toured the City to discuss banner poles, light poles, and sidewalk approaches and the current proposed new sidewalks for the Downtown Reconstruction Project Phase 4. • On Wednesday, January 21st, the Mayor met with Brian Gersich the School Superintendent, and school principals to discuss the Waconia Plus 30 April Challenge. • On Thursday, January 22nd, the Mayor met with the Waconia Chamber of Commerce for their annual awards meeting. A big thank you to Christine and Chelsea at the Chamber Office for their wonderful organization of this meaningful event and recognition program for our community. • On Thursday, January 22nd, the Mayor met with the High School Mayor Advisory Council working on the Waconia Plus 30 event. • On Friday, January 23rd, the Mayor attended and spoke at the Goodwill ribbon cutting event with over 200 people in attendance. • On Wednesday, January 28th, the Mayor toured the area around Old City Hall. • On Wednesday, January 28th, the Mayor and Jackie Schulze were at EggCetra Café to tape a Mayor's Minute. The EggCetra Café is celebrating 22 years in business. • The Mayor read to kindergartens the week of January 26h. • The Mayor met with the Polar Plunge Committee. There are more than 400 registered plungers at this time. • The Mayor and Council Member Coleman attended a St. Joseph's School gala. • On Wednesday, February 4th, is the next scheduled Mayor's is In session at 7:30 am at City Hall. Everyone welcome. 12. ANNOUNCEMENTS Page 16 of 174 Shane Fineran announced the next regular City Council meeting has been rescheduled to Thursday, February 19, 2026, at 6:00 p.m. with the Work Session to begin at 5:00 p.m. He also thanked City Staff for their time and effort in coordinating the holiday lights in Waconia. Special recognition was given to Mr. Paul Melchert for securing generous donations from the Waconia Lions, the Waconia Legion and the Waconia Fire Relief Association to support the ongoing maintenance of the holiday lighting systems. 13. ADJOURN REGULAR MEETING Motion to adjourn the February 2, 2026, City Council meeting at 6:45 was made by Council Member Coleman, seconded by Council Member Siddons. MOTION CARRIED. WORK SESSION: HOTEL DEVELOPMENT, MAYOR'S BUDGET RECOMMENDATIONS UPCOMING CALENDAR OF EVENTS/MEETINGS: Tim Litfin, Mayor ATTEST: Sue Schwalbe, Administrative Specialist Page 17 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.2. Approve February 19, 2026 Expenditures Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Approve February 19, 2026 Expenditures EXPLANATION OF AGENDA ITEM: Attached are the claim and disbursement registers for the City of Waconia as of February 19, 2026. Payments are made to vendors via check, electronic payment, and through the City's purchasing card program. ATTACHMENTS: None FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 18 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.3. Safari Island Community Center Expenditures from Sports Facilities Companies Incurred January 2026 Originating Dept: Finance Presented By: Amanda Ortloff Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Motion to Approve Safari Island Community Center Expendures from Sports Facilities Companies Incurred January 2026 EXPLANATION OF AGENDA ITEM: Sports Facilities Companies has provided the attached report for expenditures paid in January 2026. Per the City's contract with Sports Facilities Companies, these expenditures are paid by Sports Facilities Companies for the City's operation of the Safari Island Community Center. ATTACHMENTS: None FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Safari Island Planning Commission: Budget Information: Park Board: X Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 19 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.4. Ice Arena Expenditures from Sports Facilities Companies Incurred January 2026 Originating Dept: Finance Presented By: Amanda Ortloff Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Motion to Approve Ice Arena Expenditures from Sports Facilities Companies Incurred January 2026 EXPLANATION OF AGENDA ITEM: Sports Facilities Companies has provided the attached report for expenditures paid in January 2026. Per the City's contract with Sports Facilities Companies, these expenditures are paid by Sports Facilities Companies for the City's operation of the Waconia Ice Arena. ATTACHMENTS: None FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Ice Arena Planning Commission: Budget Information: Park Board: X Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 20 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.5. Group Fitness Room Sound System Replacement - Safari Island Community Center Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-046 Approving Capital Project at Safari Island Community Center for Replacement of Group Fitness Room Sound System with Farber Sound EXPLANATION OF AGENDA ITEM: A project listed in the City's current 2026 capital budget is replacement of the sound system in the group fitness room at Safari Island Community Center. The current system is the original system purchased when the facility opened with the addition of a few wireless headsets throughout the years. The system has outdated technology and is in need of replacement to continue providing great service to the patrons that attend group fitness programming. Two quotes were obtained which include delivery, installation, and staff training to use the equipment. Two quotes are attached to this resolution and are summarized below: • Farber Sound - $19,548 • Audio Logic Systems - $19,746.01 (does not include wireless headset — added $750 to attached quote) Staff is recommending moving forward with Farber Sound for this project. The City budgeted $20,000 and planned to use Safari Island Operating Fund (231) cash to complete this project. With approval of the project, staff will work with the vendor to schedule delivery and installation. ATTACHMENTS: 1. Resolution No. 2026-046 Safari Island Group Ex Sound System 2. ALS Fitness Room Audio Upgrade with Best 3. Fitness Center Audio Upgrade with Farber FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Safari Island Community Planning Commission: Center Operating Fund (231) Budget Information: Park Board: Personnel Committee: Page 21 of 174X Budgeted Other: Non-Budgeted Amendment Required Page 22 of 174 CITY OF WACONIA RESOLUTION NO. 2026-046 RESOLUTION APPROVING CAPITAL PROJECT AT SAFARI ISLAND COMMUNITY CENTER FOR REPLACEMENT OF GROUP FITNESS ROOM SOUND SYSTEM WITH FARBER SOUND WHEREAS, the 2026 capital improvement plan includes a project for replacement of the sound system in the group fitness room at Safari Island Community Center; and WHEREAS, the current system is the original system purchased with construction of the facility; and WHEREAS, City staff obtained two quotes as listed below: • Farber Sound - $19,548 • Audio Logic Systems - $19,746.01 (does not include wireless headset - added $750 to attached quote) WHEREAS, the City budgeted $20,000 to fund the project and plans to utilize Safari Island Community Center operating fund cash (Fund 231); and WHEREAS, City staff requests approval of the project to ensure the system can be ordered, delivered, and installed as soon as possible. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Waconia hereby approves the capital project at the Safari Island Community Center for replacement of the group fitness room sound system with Farber Sound. Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: _____ Jackie Schulze, Assistant City Administrator Page 23 of 174Minneapolis/St. Paul Milwaukee 3555 Holly Lane N., Suite 10, Plymouth, MN 55447 ::: (763) 478-4513 ::: www.farbersound.com www Budgetary Proposal TO: Safari Island Community Center Safari Island Fitness Room Audio System Upgrade - Budgetary Proposal c/o Dan Montague General Manager Waconia, MN 952-442-3101 dmontague@waconia.org 1 I-251215-1P 12/17/2025 PAGE # QUOTE # QUOTE DATE Req. No or Dept. DF Fitness Room Audio SALESPERSON JOB DESCRIPTION NOQTY SHIP. QTY. DESCRIPTION PRICE TOTAL 1 FITNESS CENTER: 2 * Project Scope: 3 Remove existing equipment rack, loudspeakers, & wiring. 4 Install a new digital processor with remote control for system flexibility & ease of use. 5 Install a new amplifier and (2) loudspeakers for performance audio & speech. 6 Install a new equipment rack on opposite wall - in or near existing cabinetry. 7 Install a dual channel wireless microphone system - (1) Handheld, (1) Headset. 8 Install a Bluetooth interface for ease of music playback. 9 * System Design/Engineering, Installation Labor, Testing, Tuning, Training 10 1 * TOTAL INSTALLED PACKAGE PRICE = $19,548.00 $19,548.00 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Please contact Dave or Travis with questions on the estimate provided: 39 Dave: dave@farbersound.com 40 Travis: admin@farbersound.com NOTE: SUBTOTAL $19,548.00 * Applicable Sales Tax Not Included TAX RATE $0.00 * Applicable Tariff Fees That May Arise Not Included SHIPPING AND HANDLING TOTAL $19,548.00 Page 33 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.6. Group Fitness Small Equipment - Safari Island Community Center Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-047 Approving Capital Project at Safari Island Community Center for Replacement of Group Fitness Small Equipment EXPLANATION OF AGENDA ITEM: A project listed in the City's current 2026 capital budget is the replacement of the small group fitness equipment at Safari Island Community Center. Last fall, the Capital Improvement Committee reviewed images of the equipment at the facility being used for group fitness classes in the studio and aquatic courses. Most of the equipment is mismatched and outdated. Some are damaged and peeling from several years of use. Council budgeted $12,000 for free weight replacement and $15,000 for other group fitness equipment items. Staff received a quote from Johnson Fitness for the majority of the replacement of hand weights, mats, kettlebells, resistance bands, and other small equipment. The total quote was $17,888.60. Johnson Fitness has been a great partner in providing quality equipment and service at the facility. Another quote was received from Kiefer for the foam noodles and dumbbells used for aquatics group fitness programming. The total quote was $1,116.13. Along with these purchases staff has requested an additional $830.77 to purchase weighted ankle bands, a music player for the aquatics classes in the pool area, and an organizer to transport the equipment from storage for aquatics classes. These items would be purchased from Amazon. The total for all three quotes and estimates for this small equipment replacement project is $19,835.50. Staff is recommending moving forward with the quotes as received from trusted vendors and brands for this equipment. This project is planned in the CIP to use Capital Equipment Fund (105) cash to complete. With approval of the project, Staff will work with the vendor to schedule delivery. ATTACHMENTS: 1. Resolution No. 2025-047 Safari Island Group Fitness Small Equipment 2. Group Fitness Small Equipment Quote with Johnson Fitness 3. Group Fitness Small Equipment Quote with Kiefer FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Capital Equipment Fund Planning Commission: Page 34 of 174(105) Park Board: Budget Information: Personnel Committee: X Budgeted Other: Non-Budgeted Amendment Required Page 35 of 174 CITY OF WACONIA RESOLUTION NO. 2026-047 RESOLUTION APPROVING CAPITAL PROJECT AT SAFARI ISLAND COMMUNITY CENTER FOR REPLACEMENT OF GROUP FITNESS SMALL EQUIPMENT WHEREAS, the 2026 capital improvement plan includes a project for replacement of small equipment for group fitness classes at Safari Island Community Center; and WHEREAS, the current equipment is mismatched, worn, and some pieces are damaged; and WHEREAS, quotes were received from Johnson Fitness for the replacement of hand weights, kettlebells, mats, resistance bands, and other small equipment totaling $17,888.60; and WHEREAS, quotes were received from Kiefer for the replacement of foam noodles and weights totaling $1,116.13; and WHEREAS, staff has requested an additional $830.77 for ankle weights, aquatics music player, and equipment storage and transport; and WHEREAS, total project costs for all components of the project are estimated to be $19,835.50; and WHEREAS, the City budgeted funds for this project from the Capital Equipment Fund (Fund 105); and WHEREAS, City staff requests approval of the project to ensure the equipment can be ordered, delivered, and put into service as soon as possible. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Waconia hereby approves the capital project at the Safari Island Community Center for replacement of the group fitness small equipment from the vendors as listed. Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: _____ Jackie Schulze, Assistant City Administrator Page 36 of 174 Johnson Fitness & Wellness Drew Wurst (3827) Quote 10759 Hampshire Avenue South Quote Order 22-074898 Bloomington, MN 55438 Date 12/22/25 Phone: (952) 500-0508 Fax: (952) 906-6909 Email: drew.wurst@johnsonfit.com Ship To Information Bill To Information Safari Island Waconia Community Center Safari Island Waconia Community Center Dan Montague Dan Montague 1600 Community Drive 1600 Community Drive Waconia, MN 55387 Waconia, MN 55387 Home: (651) 438-4188 Work: (651) 438-4188 Home: (651) 438-4188 Work: (651) 438-4188 Fax: (952) 442-0692 Fax: (952) 442-0692 Email: drew.wurst@johnsonfit.com Email: drew.wurst@johnsonfit.com Expiration Date: 4/21/2026 Terms: Net 30 Days Delivery List Your Qty SKU Description Method Tax Price Price Ext. Price Tray Racks for Dumbbells 1 AX-DBR50 Axe Strength 5-50 DB Rack - 3 Tier Deliver $899.00 $595.00 $595.00 2 AX-DBR-100 Axe Strength 5-100 DB Rack - 3 Tier Deliver $1,599.00 $1,215.00 $2,430.00 Vinyl Dumbbells - singles 12 VFW-VH-2 Vision Fitness Vinyl Hex DB - 2lb Deliver $4.00 $3.33 $39.96 12 VFW-VH-3 Vision Fitness Vinyl Hex DB - 3lb Deliver $6.00 $5.00 $60.00 24 VFW-VH-4 Vision Fitness Vinyl Hex DB - 4lb Deliver $8.00 $6.67 $160.08 (300" tray space) Rubber, Hex head Dumbbells - singles 24 VFW-RBHX-5 Vision Fitness Rubber Hex Dumbbell 5lb (Each) Deliver $10.00 $7.29 $174.96 40 VFW-RBHX-7.5 Vision Fitness Rubber Hex Dumbbell 7.5lb Deliver $15.00 $10.93 $437.20 (Each) 14 VFW-RBHX-10 Vision Fitness Rubber Hex Dumbbell 10lb (Each) Deliver $20.00 $14.57 $203.98 16 VFW-RBHX-12.5 Vision Fitness Rubber Hex Dumbbell 12.5lb (Each) Deliver $25.00 $18.21 $291.36 12 VFW-RBHX-15 Vision Fitness Rubber Hex Dumbbell 15lb (Each) Deliver $30.00 $21.86 $262.32 (500" tray space) Hanging Mats (Same as 2023) - 4.5ft long 20 SPRI-07-70537 SPRI Premium Hanging Mat - 56" x 23" (15mm) Deliver $49.98 $35.33 $706.60 9" Flat Loop Bands 20 TF-LBT9-2 Torque Fitness 9 Inch Loop Band LVL 2 Blue Deliver $4.00 $3.32 $66.40 20 TF-LBT9-3 Torque Fitness 9 Inch Loop Band LVL 3 Yellow Deliver $6.00 $3.43 $68.60 20 TF-LBT9-4 Torque Fitness 9 Inch Loop Band LVL 4 Red Deliver $6.00 $3.69 $73.80 1 of 4 Page 37 of 174 Delivery List Your Qty SKU Description Method Tax Price Price Ext. Price Iron Kettlebells*** 5lb increments & KG options 4 ZMD4023987 Matrix Kettlebell Cast 005b Black Deliver $21.00 $15.38 $61.52 6 ZMD4023988 Matrix Kettlebell Cast 010b Black Deliver $36.00 $26.67 $160.02 15 ZMD4023989 Matrix Kettlebell Cast 015b Black Deliver $50.00 $36.91 $553.65 12 ZMD4023990 Matrix Kettlebell Cast 020b Black Deliver $66.00 $49.22 $590.64 6 ZMD4023991 Matrix Kettlebell Cast 025b Black Deliver $82.00 $61.21 $367.26 2 ZMD4023992 Matrix Kettlebell Cast 030b Black Deliver $96.00 $71.76 $143.52 2 ZMD4023993 Matrix Kettlebell Cast 035b Black Deliver $111.00 $82.30 $164.60 2 ZMD4023994 Matrix Kettlebell Cast 040b Black Deliver $125.00 $92.85 $185.70 2 ZMD4023995 Matrix Kettlebell Cast 045b Black Deliver $143.00 $106.36 $212.72 2 ZMD4023996 Matrix Kettlebell Cast 050b Black Deliver $154.00 $115.05 $230.10 6 VFW-KB8 Vision Fitness 4kg/8.8lb Kettlebell Deliver $17.60 $14.67 $88.02 6 VFW-KB13 Vision Fitness 6kg/13.2lb Kettlebell Deliver $26.44 $22.03 $132.18 12 VFW-KB17 Vision Fitness 8kg/17.6lb Kettlebell Deliver $35.26 $29.39 $352.68 3 HF-MB-HF-5461-60 Hoist MB HF 60" Horizontal Rack for KBs Deliver $675.00 $458.71 $1,376.13 3 HF-MB-HF-5461-OPT-60 Hoist MB HF 60" Third Tier Deliver $235.00 $158.96 $476.88 Stability Balls 5 TF-SBTP-55 Torque Fitness Stability Ball-55 CM Silver Deliver $28.00 $14.71 $73.55 30 TF-SBTP-65 Torque Fitness Stability Ball-65 CM Black Deliver $36.00 $17.66 $529.80 5 HGYMB-75 Hampton Hero 75CM Anti-Burst Stability Ball Deliver $44.00 $22.00 $110.00 25 ZMD4024240 Matrix Yoga Mat 5mm 72"x24" Dk Blue Grey Deliver $46.00 $33.97 $849.25 30 SPRI-05-61714 Spri Gaiam Yoga Block-Blue Deliver $10.98 $8.40 $252.00 Resistance bands w/Handles 20 SPRI-XT-L Spri Xertube-Light Res-Green Deliver $16.98 $7.97 $159.40 20 SPRI-XT-M SPRI Original Xertube-Medium-Red Deliver $17.98 $8.85 $177.00 15 SPRI-XT-H Spri Original Xertube-Heavy Res-Blue Deliver $18.98 $9.74 $146.10 *Delivery with quote 22075231 Delivery+Assembly for all Above These items below ship directly to Safari Island 1 Factory Freight $890.41 $531.91 $531.91 20 PS-91140 Original Club Step w/4 Risers (Black/Gray) Deliver $139.00 $110.00 $2,200.00 30 83915 Pilates Poz-A-Ball (blue) Deliver $16.50 $12.25 $367.50 2 of 4 Page 38 of 174 Delivery List Your Qty SKU Description Method Tax Price Price Ext. Price Fixed Weight Bars 3 PS-91372 VersaBar 6 lb. Prime Deliver 3 PS-91373 VersaBar 9 lb. Prime Deliver $44.00 $35.62 $106.86 3 PS-91374 VersaBar 12lb Prime Deliver $46.50 $37.65 $112.95 3 PS-91375 VersaBar 15lb Prime Deliver $55.00 $44.54 $133.62 3 PS-91376 VersaBar 18 lb. Prime Deliver $70.00 $56.68 $170.04 3 PS-91377 VersaBar 24 lb. Prime Deliver $84.50 $68.43 $205.29 2 PS-11028 15ft Agility Ladder - Rollout/Mat Deliver $129.00 $105.00 $210.00 Special Instructions: Item Total: $17,888.60 *Delivery with quote 22075231 Tax: $0.00 TOTAL: $17,888.60 3 of 4 Page 39 of 174 Standard Terms and Conditions 1. All orders must be prepaid before shipment without approved credit. 2. These prices are subject to change after 30 days from document date. 3. There will be a 1.5% monthly service charge on all overdue accounts. The buyer is also responsible for any collection and/or legal fees involved in collecting past due accounts. 4. Any changes on orders must be made within 7 days after the order is accepted. 5. Clerical errors subject to correction. All prices and agreements are contingent upon strikes, accidents, and other causes avoidable or beyond our control. 6. Buyer agrees to promptly file claim for all goods damaged in transit. 7. There will be a 25-35% restocking charge on merchandise ordered but not accepted. Special orders are not refundable. Delivery, Set-Up and Freight charges will not be refunded. 8. A Preventative Maintenance Agreement is available for all equipment. 9. Equipment lease is available with approved credit. 10. All unit prices are F.O.B. manufacturer. 11. Products purchased without commercial warranties that are placed in non-residential settings void manufacturer's warranty. All repair costs are customers responsibility. Please send check payments to: DBA Johnson Fitness & Wellness 1600 Landmark Drive Cottage Grove, WI 53527 Acceptance of Proposal: These prices, specifications and conditions are satisfactory and are hereby accepted. I am authorized to order the listed equipment with full understanding of the payment terms. Authorized Signature: _______________________________________________ Print Name: TIM LITFIN Date of Acceptance: FEBRUARY 19, 2026 www.johnsonfit.com/commercial 4 4of Page 40 of 174 Kiefer Aquatics Page 1/1 The Lifeguard Store Quote 903 Morrissey Drive DATE Customer # ESTIMATE Bloomington, IL 61701 P (309) 451-5858 02/03/2026 25429 EST146229 F (309) 451-5959 BILL TO SHIP TO Safari Island Community Center Safari Island Community Center Karen Hughes 1600 Community Dr. 1600 Community Dr. Waconia, MN 55387 Waconia, MN 55387 Shipped Via: Estimate Prepared by: FEDEX_GROUND callison ITEM DESCRIPTION QUANTITY PRICE EACH TOTAL 6503 Kiefer Large Fun Noodles 3" x 58" 30 $6.67 $200.10 653614 Kiefer Deluxe Foam Water Dumbbells - Medium- Pair- Blue 8 $22.95 $183.60 653615 Kiefer Deluxe Foam Water Dumbbells - Large- Pair- Blue 8 $25.71 $205.68 653613 Kiefer Deluxe Foam Water Dumbbells - Mini - Pair- Blue 25 $19.27 $481.75 Subtotal $1,071.13 Shipping, Packaging & Handling $45.00 Discount $0.00 Tax $0.00 Total $1,116.13 Page 41 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.7. Award Contract for Sealing of Wells 3&4 Originating Dept: Public Services Presented By: Jon Haukaas Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-048 Accepting the Quotes and Awarding the Contract for Well Sealing Services EXPLANATION OF AGENDA ITEM: The City completed construction and connection of Well No. 9 in the fall of 2025. With this addition to our system, we are now able to abandon Wells 3 and 4 located at the old Fire Station on Maple Street. These two wells have been used only as emergency backup wells for the past decade due to poor water quality from high levels of iron or other naturally occurring minerals in the groundwater. Abandonment of these wells also allows for the eventual reuse or redevelopment of the old Fire Station site. Quotes were requested from two qualified contractors, both have done excellent work for the city in the past. The higher quote did include additional service deemed unnecessary for this project and also had a longer timeframe for when the work could be scheduled. The low quote was provided by Traut Companies and can be schedule in March. The City has also secured a $50,000 grant from the Carver County CDA to assist with the decommissioning of Water Treatment Plant No 2 and the wells, which will help fund this project. Staff recommends acceptance of the quotes and award of the Well Sealing contract for Wells 3 and 4 to Traut Companies in an amount of $27,505.00. ATTACHMENTS: 1. Resolution 2026-048 Well 3 & 4 Sealing Contract 2. Traut Co - Well 3 and 4 Sealing Quote 3. Bergerson Co - Well 3 and 4 Sealing Quote FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Capital Improvement Planning Commission: Fund Project #831 Budget Information: Park Board: x Budgeted Personnel Committee: Non-Budgeted Other: Amendment Required Page 42 of 174 CITY OF WACONIA RESOLUTION NO. 2026-048 RESOLUTION AUTHORIZE ACCEPTANCE OF QUOTES AND AWARDING A CONTRACT FOR WELL SEALING SERVICES WHEREAS, one of the City’s Priorities is to “manage, maintain, and improve our current and future physical assets”; and WHEREAS, the City has identified the need to properly seal an abandoned well in accordance with Minnesota Department of Health regulations; and WHEREAS, quotes were solicited from qualified contractors to perform the well sealing work; and WHEREAS, two quotes were received as noted below: and Traut Companies $27,505 Bergerson-Caswell, Inc. $67,313 WHEREAS, Traut Companies provided the lowest cost for this work and have provided excellent service on similar projects in the past. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes acceptance of quotes and award the contract for well sealing services to Trout Companies in the amount of $27,505.00. Adopted by the City Council of the City of Waconia this 19th day of February 2026. _______________________________ Tim Litfin, Mayor Attest: ______________________________ Jackie Schulze, Assistant City Administrator Page 43 of 174________________________________________ Tim Litfin, Mayor 02-19-2026 Page 44 of 174-------- ---------------- Page 45 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.8. Public Services and Water Treatment Plant HVAC Projects Originating Dept: Administration Presented By: Jackie Schulze Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-049 Authorizing CIP Projects #810 and #811 EXPLANATION OF AGENDA ITEM: Background City staff, in consultation with our HVAC contractor, Nordic Mechanical Services, have identified two facilities requiring air conditioning unit replacements in 2026. These projects are included in the City’s adopted Capital Improvement Plan (CIP) as: - Project #810 – Public Services Facility Rooftop Unit Replacements - Project #811 – Water Treatment Plant Electrical Room Mini-Split Replacement Public Services Facility – Project #810 The five rooftop units at the Public Services Facility are original to the building and utilize ozone-depleting refrigerant that is no longer in production. Replacement is necessary to maintain reliable operation and ensure compliance with current state code requirements. The project was initially quoted at $97,000 and included two 4-ton units and three 3-ton units. After further review of the mechanical room drawings and updating load calculations, Nordic Mechanical Services was able to modify their proposal to five-3 ton units, which will adequately handle the building's needs, reducing the total project cost to $80,000, which aligns with the budgeted CIP amount. The reduced load is mainly due to upgraded LED lighting and improved efficiency/fan curve of the newer rooftop units. Water Treatment Plant – Project #811 The mini-split system serving the electrical room at the Water Treatment Plant requires replacement to ensure proper cooling of critical electrical components and maintain system reliability. The proposed replacement cost is $15,500, which matches the amount budgeted in the CIP. Financial Impact Both projects are included in the 2026 Capital Improvement Plan and are within the approved budget amounts: - Public Services Facility: $80,000 - Water Treatment Plant: $15,500 Attachments Page 46 of 174Full project proposals from Nordic Mechanical Services are included for Council review. ATTACHMENTS: 1. Resolution No. 2026-049 Water Treatment Plant #180 and #811 2. Mini Split Proposal with Nordic Mechanical 3. Rooftop Unit Replacement Quote with Nordic Mechanical FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: X Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 47 of 174 CITY OF WACONIA RESOLUTION NO. 2026 - 049 RESOLUTION APPROVING HVAC REPLACEMENTS AT THE PUBLIC SERVICES FACILITY AND WATER TREATMENT PLANT WHEREAS, the City of Waconia’s 2026–2030 Capital Improvement Plan identifies the replacement of rooftop air conditioning units at the Public Services Facility (Project #810) and the replacement of the electrical room mini-split system at the Water Treatment Plant (Project #811); and WHEREAS, the rooftop units at the Public Services Facility are original to the building, utilize ozone-depleting refrigerant that is no longer in production, and require replacement to maintain reliable operation and compliance with current code requirements; and WHEREAS, the electrical room mini-split system at the Water Treatment Plant requires replacement to ensure proper cooling of critical electrical equipment and maintain operational reliability; and WHEREAS, Nordic Mechanical Services has provided proposals in the amount of $80,000 for the Public Services Facility rooftop unit replacements and $15,500 for the Water Treatment Plant mini-split replacement; and WHEREAS, both projects are included in the adopted Capital Improvement Plan and are within the approved budgeted amounts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, that the proposals from Nordic Mechanical Services for HVAC replacements at the Public Services Facility in the amount of $80,000 and at the Water Treatment Plant in the amount of $15,500 are hereby approved. Adopted by the City Council of the City of Waconia this 19th day of February 2026. _______________________________ Tim Litfin, Mayor Attest: ___________________________________________ Jackie Schulze, Assistant City Administrator Page 48 of 174January 21st, 2026 City of Waconia 201 Vine Street Waconia, MN 55387 Contact: Jackie Schulze Phone: (952)-442-3103 Email: jschulze@waconia.org Re: City of Waconia Water Treatment – Mini Split 200 East 10th Street Waconia, MN 55387 Nordic Mechanical Services proposes to provide the labor and materials necessary to replace the electrical room mini split with a new Carrier mini split. Installation Includes: • 1 – Carrier 3-Ton Mini Split System o Cassette Indoor Ductless Unit o Outdoor Heat Pump Condenser • 1 – Wired Remote Controller • Electrical Connection • Piping Connection • Startup and Testing • Removal and Environmental Disposal of Existing System • Installation Materials • Labor and Installation Total Installed Cost………………………….…... $15,500.00 All work to be performed during normal business hours unless otherwise noted. If you have any questions or need further information, please contact Nick with Nordic Services. Thank You, Nicholas Gonzalez Acceptance Signature_________________________ Authorized Signature__________________________ Name (Please Print) TIM LITFIN, MAYOR Date__1/21/26____________ Date FEBRUARY 19, 2026 Fees may apply if the proposed work is cancelled for any reason. Nordic Services 11965 Larc Industrial Blvd, Suite 600, Burnsville MN 55337 Phone (952) 894-5800 Fax (952) 894-5802 Email: Quotes@nordicservices.net Page 49 of 174 February 2nd, 2026 City of Waconia 26 Maple Street South Waconia, MN 55387 Contact: Jackie Schulze Email: jschulze@waconia.org Re: Maintenance Facility – Rooftop Unit Replacement Nordic Mechanical Services proposes to provide the labor and materials necessary to replace the five outdated rooftop units. The existing units are original to the building and have Ozone depleting refrigerant that is no longer in production. Installation includes: • 3 – 3-Ton Standard Efficient Rooftop Units o Low Leak Economizers (Required by State Code) o Condensate Float Switches (Required by State Code) • 2 – 4-Ton Standard Efficient Rooftop Units o Low Leak Economizers (Required by State Code) o Condensate Float Switches (Required by State Code) • Thermostats • Electrical Connection • Gas Piping Connection • Crane • Permit • Startup and Testing • Installation Materials • Labor and Installation Total Installed Cost ………………………………… $80,000.00 Project Notes -Available Fault Current calculation not included if required by City Inspector; can be added at additional cost -Additional Available Fault Current requirements not included if required by City Inspector, can be added at additional cost -Mechanical Drawings not included if required by City Inspector; can be added at additional cost -Structural Drawings not included if required by City Inspector; can be added at additional cost -Rooftop Unit screening not included if required by City Inspector; can be added at additional cost -Ductwork modifications and balancing not included if required; can be added at additional cost All work to be performed during normal business hours unless otherwise noted. If you have any questions or need further information please contact Nick with Nordic Services. Thank you, Nicholas Gonzalez Acceptance Signature_________________________ Authorized Signature__________________________ Name (Please Print) TIM LITFIN, MAYOR Date__2/2/26____________ Date FEBRUARY 19, 2026 The prices stated above are valid for 30 days, after that time please contact Breanna for accurate pricing. Nordic Services 11965 Larc Industrial Blvd, Suite 600, Burnsville MN 55337 Phone (952) 894-5800 Fax (952) 894-5802 Email: estimating@nordicservices.net Page 50 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.9. Donation and Approve Pass Thru Recommendation - Waconia Fire Relief Association Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-050 Accepting Donation and Approving Pass Through Recommendation from Waconia Fire Relief Association EXPLANATION OF AGENDA ITEM: The City received a donation from the Waconia Fire Department Gambling Board totaling $3,150. The gambling board approved this donation as a pass-through for the following purposes: • $3,150 – Purchase of Insulated Vests for Fire Department Membership - Considered official apparel and suitable for wear during shifts. With the Council’s acceptance of the donation and recommended purpose for pass through by the gambling board, City staff will recognize the donation revenue and off-setting expenditures in the General Fund — Fire budget (101). ATTACHMENTS: 1. Resolution No. 2026-050 Pass Thru Fire Relief FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: General Fund - Fire Planning Commission: (101) Budget Information: Park Board: Budgeted Personnel Committee: X Non-Budgeted Other: Amendment Required Page 51 of 174 CITY OF WACONIA RESOLUTION NO. 2026-050 RESOLUTION ACCEPTING DONATION AND PASS THRU RECOMMENDATION FROM WACONIA FIRE RELIEF ASSOCIATION WHEREAS, the City of Waconia is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 412.21 and 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and requests for the benefit of recreational facilities, services and the development of programs to benefit residents pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons and/or entities have offered to contribute the items set forth below to the City: Name of Donor Item Value Department/Fund Waconia Fire Gambling Board Check $3,150 General Fund WHEREAS, these donations have been contributed for the benefit of residents within the City’s corporate limits either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. WHEREAS, the Waconia Fire Department Gambling Board wishes to enhance the donation by passing the funds thru for the following purpose: $3,150 – Purchase of Insulated Vests for Fire Department Membership NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF WACONIA, MINNESOTA, AS FOLLOWS: 1. The contribution described above is hereby accepted and acknowledged with gratitude. 2. Said contribution shall be deposited to the appropriate funds and used for the designated purposes. 3. That the Finance Director is hereby directed to issue receipts to the donor acknowledging the City’s receipt of the donor’s contribution. Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 52 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.10. 801 Highway 284 Small Area Plan Project Originating Dept: Community Development Presented By: Jon Haukaas Previous Council Action: December 22, 2025 - City Council authorized staff to solicit proposals for a small area plan for 801 Highway 284 Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-051 Accepting the proposal submitted by TC2 for the 801 Highway 284 Small Area Plan and to complete the identified market analysis for the site. EXPLANATION OF AGENDA ITEM: The City Council adopted the 2026-2029 Strategic Plan, which captures the City's strategic direction for the coming three years. The plan translates broad goals into clear priorities and reinforces Waconia's commitment to accountable governance and high-quality service outcomes. Strategic Priority 3. Promote Economic Development, and the acquisition of the 9- acre former UFC site by the City, inform and indicate the need to complete a small area plan and a market analysis to determine the highest and best use of the property while also identifying key components related to traffic, infrastructure, pedestrian amenities and market viability. The City Council, at their regular meeting on December 22nd, 2025, authorized staff to solicit proposals for the small area plan identified in the strategic plan. The RFP garnered a lot of interest, and we received eight proposals, which ranged in price from $23,000 to nearly $59,000. After some consideration and discussion, staff recommend entering into an agreement with TC2 to complete the small area plan. Additionally, staff found that the completion of an accompanying market-based analysis regarding demand and potential uses would be an important component in determining the future uses and viability of the site. The 2026 budget identified for contract services related to redevelopment of the UFC site is $100,000, which is intended to include the small area plan, environmental work, etc. The total cost of the TC2 contract for planning services is $23,000 and staff intends to work with TC2 to identify a team to complete the market based analysis for the site. The TC2 proposal and future market analysis are consistent with the costs identified in the city budget related to this item. Further, staff have submitted a grant application to the Carver County CDA for up to $10,000, which makes funds available for communities to do planning and pre-planning work. Staff recommends approval of TC2 to complete the scope of work identified in the attached proposal. Additionally, staff recommends authorization to contract with a consultant to complete the identified market-analysis research within the identified budget. Please note that the future market analysis research is planned to also include analysis work related to the future small area plan identified in the strategic plan for the future industrial area planned for the southeast. Staff believes completing the market analysis for both small area plans at the same time provides the Page 53 of 174most cost-effective analysis for the community. ATTACHMENTS: 1. Resolution No. 2026-051 801 Highway 284 Small Area Plan 2. TC2 Proposal Small Area Plan 801 Highway 284 FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: x Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 54 of 174 CITY OF WACONIA RESOLUTION NO. 2026-051 RESOLUTION ACCEPTING PROPOSALS FOR SMALL AREA PLAN AND MARKET ANAYLSIS WHEREAS, one of the City’s Priorities is to “promote economic development”; and WHEREAS, the City Council has identified strategic initiatives associated with promoting economic development. One of which is to complete small area and site pre-planning for industrial and commercial sites; and WHEREAS, the City Council, on December 22nd, 2025, authorized staff to solicit proposals related to small area planning for the city owned parcel at 801 Highway 284; and WHEREAS, the City received eight (8) proposals related to the request for proposals ranging in cost from $23,000 to nearly $59,000 and staff have reviewed each of them to determine services provided, projected cost and timelines and recommend entering into an agreement with TC2 to complete this work; and WHEREAS, the TC2 proposal aligned with the expectations and needs of the community at a projected cost of $23,000; and WHEREAS, the staff have identified the need for a market analysis related to the current small area plan and the future business park small area plan and have conveyed this to TC2 to determine next steps related to this service; and WHEREAS, the City Council finds that market analysis research is an important component to the successful planning of the site; and WHEREAS, sufficient funding is available in the budget to complete the small area plan and the market analysis research; and WHEREAS, Staff recommends approval of the proposal submitted by TC2 to complete the small area plan work related to the City owned parcel at 801 Highway 284. NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Waconia hereby authorizes acceptance of the proposal from TC2 to complete the small area plan for the city owned parcel at 801 Highway 284 and to authorize staff to pursue a consultant to complete market analysis research for the site. Adopted by the City Council of the City of Waconia this 19th day of February 2026. _______________________________ Tim Litfin, Mayor Attest: ______________________________ Jackie Schulze, Assistant City Administrator Page 55 of 174PROPOSAL FOR SMALL AREA PLAN: 801 HIGHWAY 284 Primary Contact Lance Bernard (320) 420-7768 lbernard@transportationcollaborative.com January 20, 2026 Page 56 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience Click on a January 20, 2026 tab to go to Lane Braaten, Community Development Director that section City of Waconia 201 South Vine Street Waconia, MN 55387 Subject: 801 Highway 284 Small Area Plan - TC2 Proposal • Integrated land use + traffic approach: TC2’s practice sits at the intersection of transportation and community planning. We ground development concepts and action plans in a detailed analy- TC2 (Transportation Collaborative & Consultants) is genuinely excited about the opportunity to partner sis of access and multimodal connections, surrounding context, and future needs. This integrated with the City of Waconia on the 801 Highway 284 Small Area Plan. Our team truly enjoyed crafting this approach ensures recommendations are feasible, equitable, and aligned with how people will response and exploring the site’s potential. We’re energized by Waconia’s momentum and eager to actually access and use the site. help translate community aspirations into an implementable plan that advances the community’s 2040 • Capacity to deliver results: We are ready to help Waconia move from vision to action. The 801 Comprehensive Plan land use goals for growth, conservation, and resiliency. site’s location, size, and context create a unique platform for targeted public and private invest- We bring a wealth of skills and experience to support the approach outlined in this proposal. Our desire ment. We will bring forward a concise set of alternatives with transparent trade offs, followed by and ability to support the city can be summarized into five key points: an implementation roadmap that addresses near term steps, funding, partnerships, and phasing. • Experienced, public minded team: Your core TC2 team brings decades of relevant experience. • Deep site understanding: Our team is familiar with the site’s history and surrounding conditions, Lance Bernard will serve as Project Manager with over 20 years in land use planning. Matt Pacyna, including prior fuel storage that may influence redevelopment options. We will pair these envi- PE brings decades of experience conducting traffic studies, many at the scale similar to the 801 site. ronmental and land use considerations with access management strategies and transportation Stephanie Falkers, AICP adds 15 years of planning and design expertise with a background in land- network improvements to unlock feasible, context sensitive concepts. scape architecture and urban design. Importantly, both Lance and Stephanie began their careers Thank you for the opportunity to submit our proposal. We look forward to collaborating with the City in city and county government, experience we rely on to develop purposeful, implementable plans and community on the future for the site. If you have questions, please contact Lance Bernard at 320- that work for staff, elected officials, and the public. 420-7768 or lbernard@transportationcollaborative.com. • Familiarity with Waconia: Lance has led numerous planning efforts across Carver County over the past decade, including recent parks and transportation planning initiatives, providing an under- standing of regional context. Matt Pacyna, PE, a Waconia resident, knows the 801 site firsthand, along with existing/planned transportation infrastructure and community context, which will streamline early decision making and stakeholder engagement. Lance Bernard Matt Pacyna, PE Director of Planning Principal, Co-Founder Small Area Plan - 801 Highway 284 | City of Waconia PAGE +1 Page 57 of 174 Understanding Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability & Approach Schedule Qualifications Experience UNDERSTANDING & APPROACH PROJECT UNDERSTANDING The subject property located at 801 Highway 284, which is commonly referred to as the former UFC Farm Supply site, has been vacant for a number of years. The recent sale / land-swap agreement between the City of Waconia and Ridgeview Medical Center provides the opportunity for the City to see revitalization of a key infill development area within the community. Therefore, key objectives of the small area plan are to quantify current market and site conditions to identify potential risks and opportunities, evaluate a range of access, land use, and transportation conditions, and develop a preferred concept to support development that aligns with the community’s vision. The TC2 approach to these types of projects is grounded in under- standing community and stakeholder desires, while also highlight- ing the realities of existing infrastructure and market conditions. Our goal is to collaborate early and often with elected officials, area agen- cies (City, County, MnDOT, and MPCA), and the development commu- nity to understand issues and opportunities related to the site, over- all area, and development constraints / limitations. By establishing clear communication channels early in the process, the project team can efficiently guide the overall plan development process. There are several key considerations that need to be vetted as part of the planning process, including: What type of land use(s) would the community and market support? How can redevelopment of the site support larger community goals or amenities? Can existing utilities / infrastructure provide adequate capacity to support different levels of development density or uses? Highway 284 facing north toward Highway 5 Small Area Plan - 801 Highway 284 | City of Waconia PAGE +2 Page 58 of 174 Understanding Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability & Approach Schedule Qualifications Experience In addition, the following items provide additional context and information that needs to be evaluated and / or discussed with the project team and area stakeholders. The UFC Farm Supply business had fuel storage facilities, in addition to other poten- tially hazardous materials, which could lead to environmental risks and / or different clean-up standards depending on the preferred land use scenario. The existing 8th Street right-in / right-out access along Highway 284 limits circulation and access for areas businesses, which is less than ideal; this access also does not align with current MnDOT access spacing guidance; redevelopment of the site provides an opportunity to realign 8th Street across from the Walgreens access and improve access to the site, as well as existing businesses within the area. 801 site southern access point, facing southeast Highway 284 is a potential jurisdictional transfer candidate, which could influence access guidance whether a County or City facility. How does the future Highway 5 Phase 2 Improvements project, planned for 2027, in- fluence the site?; What level of traffic generation is anticipated from the proposed land uses and will that necessitate any changes to planned roadway infrastructure? What multimodal facilities (sidewalks / trails) are preferred and where should connec- tivity be prioritized, such as connectivity to the existing sidewalk along 8th Street to the east of Pine Street? How do other potential development opportunities / land uses within the community influence the marketability of the subject site, such as Tractor Supply, Goodwill, Colony Plaza, former Holiday Gas Station, the Wilford Apartments, Hartman properties, etc. S Olive Street facing south to 801 site Small Area Plan - 801 Highway 284 | City of Waconia PAGE +3 Page 59 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience WORK PLAN & SCHEDULE lection Col a at OUR PLANNING PHILOSOPHY & PROCESS D TC2’s approach is built on a strong foundation of understanding, so the final plan is not only visionary but imple- mentable. We begin by deeply exploring site details, the surrounding development context, and the multimodal Input transportation network to establish a clear baseline. From that foundation, we create and test development concepts with the community, each organized around a theme, highlighting different tradeoffs, and pairing a development framework with transportation network improvements that reinforce one another. Throughout the process, we con- tinuously assess implementation needs, zoning and policy alignment, infrastructure capacity, phasing, partnerships, nalysis y A and funding, so the final plan is a practical roadmap the City of Waconia can act on. it il b o The approach and work program described on the following pages is summarized into seven tasks. A detailed sched- M S it ule is available on page 8. e C o n d i Input t i o n s Concept Development #1 #2 #3 Input n a l P l Small Area Plan Process a n i F Small Area Plan - 801 Highway 284 | City of Waconia PAGE +4 Page 60 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience TASK 1: PROJECT INITIATION & DATA REVIEW TASK 3: TRANSPORTATION & ACCESS EVALUATION We will kick off the effort with city staff to confirm goals, success measures, schedule, and deliverables, We will assess existing and projected traffic conditions on Highway 284 and the surrounding street net- and to align communications and decision-making protocols. Immediately following kickoff, we will as- work, expanding the review beyond the site to understand system-wide effects. This multimodal anal- semble and review materials that establish our foundational understanding. This includes adopted plans ysis will evaluate connectivity and safety for all modes, including access points, intersection operations, and policies (e.g., Comprehensive Plan, Transportation Plan, zoning and relevant ordinances), prior stud- freight and service needs, and opportunities to complete or enhance networks. From this work, we will ies, and available technical datasets such as traffic volumes and crash history, utilities and infrastructure develop a menu of roadway, intersection, and multimodal improvements that can be paired with land capacity, environmental constraints, and relevant GIS data (e.g., parcel information). The purpose of this use concepts to reinforce safe, efficient, and equitable mobility. task is to organize past plans and policies that establish goals and regulations, clarify information gaps, and define the questions that the concept phase must answer. Task 3 Outcome: A set of transportation/access recommendations and an illustrative plan that will inform the concept development and be refined in response to community input and analysis. Task 1 Outcome: A shared understanding of site conditions and applicable data, ensuring decisions in later phases are grounded in adopted policy, accurate data, and a common understanding of site oppor- Transportation and access data and analysis, Concept recommenda- Task 3 Deliverables: tunities and limitations. tions and considerations Task 1 Deliverables: Kick-off conversation and summary, Data collection and analysis TASK 2: EXISTING CONDITIONS ASSESSMENT Building on Task 1, we will translate the document and data review into a concise assessment of existing conditions for the site and its immediate context. We will evaluate parcel configuration and access, topog- raphy and drainage, environmental features, and the condition and capacity of supporting infrastructure. In parallel, we will analyze adjacent land uses and zoning to understand compatibility, and we will scan market and housing needs to illuminate feasible use mixes and intensity. The result is a clear articulation of opportunities and constraints that will directly inform how each concept is shaped. Task 2 Outcome: A site assessment that identifies the key features and design constraints affecting re- development potential and establishes the performance targets that concepts will be measured against. Task 2 Deliverables: Existing conditions summary, including maps, data and analysis Small Area Plan - 801 Highway 284 | City of Waconia PAGE +5 Page 61 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience TASK 4: CONCEPT DEVELOPMENT Using the findings from Tasks 2 and 3, we will collaborate with staff to define three distinct concept themes. Each concept will vary in land use mix and intensity while remaining consistent with the city’s vision and infrastructure realities. Concepts will illustrate future land uses and site layout, circulation and access strategies, multimodal improvements, utility implications, and potential public realm and street- scape enhancements. We will evaluate each concept against the agreed-upon criteria and refine them based on staff and community input. Task 4 Outcome: Three rendered concept alternatives that clearly show tradeoffs, demonstrate how transportation and land use can mutually reinforce outcomes, and provide a solid basis for selecting a preferred direction. Task 4 Deliverables: Three concept themes and rendered concept plans TASK 5: PUBLIC & STAKEHOLDER ENGAGEMENT Community insight is essential to an actionable plan. We will host one public open house in the process to share existing conditions and the transportation/access assessment, validate goals, and share initial concepts to gather insights on how the concepts could be refined to better align with community goals. We will also meet twice with a joint Planning Commission/City Council audience at key milestones. The first meeting will share project goals, review existing and transportation analysis, and confirm the three concept themes. The second will review the concept alternatives and synthesize public feedback to guide refinement. We will prepare all meeting promotions and materials (presentation boards, exhibits, and renderings) for all engagement activities. Content will be formatted for a city-hosted project webpage to share updates and gather ongoing input. After each engagement touchpoint, we will produce a concise summary documenting what we heard and how it will shape next steps. Task 5 Outcome: A transparent, accessible engagement record that meaningfully influences concept refinement and builds consensus toward a preferred plan. Preparation, materials and summaries for one public open house and Task 5 Deliverables: two joint Planning Commission and City Council workshops Small Area Plan - 801 Highway 284 | City of Waconia PAGE +6 Page 62 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience TASK 6: PREFERRED CONCEPT & IMPLEMENTATION STRATEGY Guided by feedback from the community and city leadership, we will identify and refine one preferred concept. We will then translate that concept into a practical implementation roadmap focused on near- term actions the city can take. The strategy will outline recommended zoning and policy amendments as needed, infrastructure improvements and sequencing, partner roles and responsibilities, required ap- provals and decision points, potential funding and grant opportunities, and a realistic phasing framework. We will assemble a concise, graphically rich final report that documents the process, findings, concepts, and recommendations, suitable for Planning Commission and City Council consideration for adoption. Task 6 Outcome: An adopted small area plan that pairs a compelling preferred concept with a clear, step-by-step path to implementation. Task 6 Deliverables: Refined Concept, Implementation Plan, Draft and Final Small Area Plan. TASK 7: PROJECT MANAGEMENT Our project management responsibilities include overseeing day-to-day coordination, maintaining clear and consistent communication with city staff, and ensuring the project remains on schedule and within budget. This includes regular check-ins at intervals established with the city to review progress, con- firm upcoming tasks, monitor budget status, and proactively address any emerging issues. We will track scope, schedule, and budget throughout the project, provide timely status updates, and adjust workflow as needed to keep the planning process efficient, transparent, and aligned with city expectations. Task 7 Deliverables: Check ins, Monthly invoices The Otto apartment development - recent high density development Small Area Plan - 801 Highway 284 | City of Waconia PAGE +7 Page 63 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience SCHEDULE We have identified a project schedule highlighting the key tasks and milestones expected throughout the duration of the planning process. We will regularly review the schedule to ensure that key tasks, deliverables, and engagement events are following the schedule and city expectations. We understand the goal of completing the project within a three-month timeline, with a planned kick-off in February 2026 and anticipated City Council adoption in April 2026. To ensure adequate time to develop, refine and engage community and stakeholders, we suggest an extension of the schedule for an additional two months, primarily to ensure adequate review time. We recognize that this is an extension and are happy to discuss schedule changes as needed. FEBRUARY MARCH APRIL MAY JUNE Task 1: Project Initiation & Data Kick-off Meeting Review Task 2: Existing Conditions Assessment Task 3: Transportation & Access Evaluation Task 4: Concept Development Task 5: Public & Stakeholder Engagement Draft Plan Public Hearings Task 6: Preferred Concept & Implementation Task 7: Project Management City Council/Planning Commission Workshop Public Meeting Small Area Plan - 801 Highway 284 | City of Waconia PAGE +8 Page 64 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience PROJECT TEAM & QUALIFICATIONS At TC2, our culture is rooted in collaboration, creativity, and a shared commitment to meaningful out- comes. We are a team of planners, engineers, “plangineers,” strategists, and communicators who believe that planning should be people-centered, inclusive, and fun. Our vision is to partner with others who share our values, cultivating diverse perspectives, empowering communities, and delivering work that reflects both technical excellence and human connection. Founded in 2021, TC2 is a certified TGB firm with a team that brings over 100 years of combined expe- rience across the Midwest. Our core service lines include community planning, transportation planning, traffic engineering, community engagement, and civil design. Whether we’re shaping long-range trans- portation plans or facilitating neighborhood visioning sessions, our work is grounded in data, driven by collaboration, and designed to serve communities today and into the future. COMMUNITY PLANNING AT TC2 Lance Bernard joined TC2 in 2023, bringing over 20 years of community planning experience to the crew. His experience spans multiple community planning efforts, zoning ordinance updates, day-to-day plan- ning, master plans, and impact assessments throughout the Midwest. Since that time Stephanie Falkers, AICP has joined TC2 to broaden our community planning practice. Lance and Stephanie have been close collaborators on projects over the years and are elated to be to- gether as a team at TC2. They have collectively provided a breadth of planning support for counties and municipalities, leading comprehensive plan updates, zoning code updates, and providing day-to-day planning support. At TC2, our Community Planning work is grounded in collaboration, data, and design. We work closely with residents, stakeholders, and agency partners to explore community goals and co-create actionable strategies. From master plans to long-range plans, our approach blends big data analysis with inclusive engagement to shape places that reflect the values and aspirations of the people who live there. With experiences as public planners and day-to-day planners, our approach emphasizes the need for action- able outcomes and building of support for implementation. We believe that community education and collaboration is a cornerstone of this approach. Small Area Plan - 801 Highway 284 | City of Waconia PAGE +9 Page 65 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience PROJECT TEAM TEAM ORGANIZATION The team assembled for this effort brings a wealth of experience and expertise, ensuring a thoughtful and These are the people who will be guiding you through the planning process. Our team has the actionable approach to the Small Area Plan for 801 Highway 284. Our qualifications include: capacity and availability to support the City of Waconia. • Public Sector Experience: Many of our team members began their careers in the public sector with cities and counties and continue to provide day‑to‑day planning support, serving as implementers and communicators of local policies. • Focus on Collaboration: Our team has worked with city stakeholders, community members, and elected/appointed officials to solidify and execute implementation plans that build momentum and set up strategies for success. Our facilitation methods focus on collaboration to drive outcomes that Dom Villanueva are meaningful to each organization. Traffic Support • Proven Leadership: Lance Bernard has a strong resume of project management experience. His approach focuses on collaboration, comprehensive analysis, and the definition of implementable outcomes. Lance will be supported by Matt and Stephanie who bring decades of experience facili‑ tating engineering and planning processes and outcomes. Matt Pacyna, PE • Technical Experience: Our team is comprised of planners and engineers who have spent their ca‑ Traffic/Transportation reers collaborating with communities and developers to establish and implement policies, assess Sam Matuke, AICP Lead project impacts, and to facilitate development reviews. Our extensive experience partnering with Planning Support development teams allows us to understand their needs, anticipate challenges, and craft solutions that balance community goals with feasible, market‑ready outcomes. Leveraging our work with a wide range of communities, we bring fresh ideas and proven concepts that can help advance Waco‑ nia’s priorities and result in a clear, actionable, and meaningful small area plan. • Strong Community Engagement Expertise: We prioritize inclusive and meaningful engagement, Lance Bernard ensuring that all voices are heard and reflected in the process. Project Manager With this diverse expertise, we are excited to collaborate with the City of Waconia to develop the Small Area Plan for 281 Highway 284. Resumes for our team members are identified in the following pages. Maya Sheikh Planning Support Stephanie Falkers, AICP Land Use & Graphics Lead Ally de Alcuaz Planning Support Small Area Plan - 801 Highway 284 | City of Waconia PAGE +10 Page 66 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience LANCE BERNARD Director of Planning Phone: 320-420-7768 Email: lbernard@transportationcollaborative.com Project Manager BACKGROUND Lance recently joined TC2 and brings over 20 years of experience leading a variety of planning projects. Lance’s work has touched on all aspects of planning, including comprehensive/ BACHELOR OF ARTS, COMMUNITY land use plans, neighborhood studies, public health initiatives, expanded multimodal planning, corridor studies, parking and micro-mobility assessments, asset management, and DEVELOPMENT/URBAN AFFAIRS grant funding coordination. His approach is built on trust and genuinely listening to community needs, aspirations, and desires. ST. CLOUD STATE UNIVERSITY (2003) EXPERTISE RELEVANT PROJECT EXPERIENCE COMMUNITY PLANNING MISSING MIDDLE HOUSING ZONING UPDATE, MOUNDS VIEW SQUARE REDEVELOPMENT STUDY, Land Use Planning Comprehensive Planning RICHFIELD, MN MOUNDS VIEW, MN Neighborhood Studies Project Manager Project Manager Redevelopment Plans DAY-TO-DAY ZONING AND DEVELOPMENT REVIEW, COUNTY COMPREHENSIVE PLANS (E.G., SHERBURNE, Strategic Frameworks RICHFIELD , MN BENTON, KANABEC, OTTER TAIL, AND STEARNS Support Staff COUNTY) TRANSPORTATION PLANNING Multimodal Planning 2040 CITY COMPREHENSIVE PLAN UPDATES Project Manager Corridor Studies (RICHFIELD, STILLWATER, COLUMBIA HEIGHTS) DILWORTH SUB AREA STUDIES AND ZONING UPDATES Asset Management Project Manager Project Manager Financial Planning/Grant Assistance Parking Studies PORTLAND AND 66TH STREET SUB AREA STUDY, CARVER COUNTY PARKS AND TRAIL CAPITAL System Analysis RICHFIELD, MN IMPROVEMENT PROGRAM DEVELOPMENT AND Project Manager FUNDING STRATEGIST COMMUNITY ENGAGEMENT DEVELOPMENT LOI SUPPORT, RICHFIELD AND DULUTH, Project Manager Stakeholder Facilitation Engagement Materials and Activities MN MIXED USE ZONING DISTRICT UPDATES, Project Manager STILLWATER, MN COLUMBIA HEIGHTS MEDTRONIC SUB AREA STUDY, Project Manager COLUMBIA HEIGHTS SCANDIA CITY CENTER STUDY, SCANDIA, MN Project Manager Transportation Planner CARVER COUNTY 20250 TRANSPORTATION PLAN LOT D DEVELOPMENT FRAMEWORK, DULUTH, MN Project Manager Project Manager Note: Projects include those completed with another firm Small Area Plan - 801 Highway 284 | City of Waconia PAGE +11 Page 67 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience MATT PACYNA, PE Principal, Co-Founder Phone: 612-464-3800 Traffic/Transportation Lead Email: mpacyna@transportationcollaborative.com BACKGROUND Matt has over 20 years of traffic engineering, operations, safety, transportation/ multimodal planning, and preliminary design experience. His vast experience in traffic and transportation BACHELOR OF CIVIL ENGINEERING, engineering allows him to lead transportation system evaluations for public and private developments, safety projects, corridor studies, small area plans, and multimodal system reviews. UNIVERSITY OF MINNESOTA (2005) Matt understands how to effectively communicate with stakeholders to achieve understanding and obtain project support. RELEVANT PROJECT EXPERIENCE LAKEVILLE SMALL AREA PLANS PRESERVE VILLAGE INFILL DEVELOPMENT PARKING Project Manager STUDY Project Manager EXPERTISE ELMWOOD NEIGHBORHOOD TRAFFIC AUDIT TRAFFIC ENGINEERING Project Manager ST. FRANCIS AMBULATORY SURGERY CENTER (ASC) Traffic Impact Studies ROSEVILLE MALL AREA TRANSPORTATION CONCEPT TRAFFIC STUDY ICE Reports Project Manager Parking Studies PLAN Safety Evaluations Project Manager VICTORIA ROERS DEVELOPMENT TRAFFIC STUDY Project Manager TRANSPORTATION PLANNING 3801 WOODDALE AVENUE TRAFFIC STUDY Multimodal Systems Project Manager PROJECT LIBRE TRAFFIC STUDY Small Area Plans NORTHWEST FARGO SMALL AREA TRAFFIC STUDY Project Manager Corridor Studies Safe Routes to School Project Manager SUNRISE VIEW ESTATES TRAFFIC OPERATIONS STUDY Access Management MEDINA SITE SUPPORT Project Manager Concept Development Project Manager RYAN COMPANY – TARGET LOGISTICS SUPPORT COMMUNITY ENGAGEMENT PRUDENTIAL SITE REDEVELOPMENT TRANSPORTATION Project Manager Meeting Facilitation STUDY Public Participation Project Manager Small Area Plan - 801 Highway 284 | City of Waconia PAGE +12 Page 68 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience STEPHANIE FALKERS, AICP Director of Community Planning Phone: 612-314-0030 Email: sfalkers@transportationcollaborative.com Land Use & Graphics Lead BACKGROUND Stephanie recently joined TC2 and brings over 15 years of experience leading a variety of community, transportation and environmental planning projects. She enjoys working BACHELOR OF LANDSCAPE closely with a community to explore goals and identify future actions and investments through collaboration with staff, residents and stakeholders. With thoughtful planning, sound ARCHITECTURE, NORTH DAKOTA STATE community engagement, and appropriate analysis, the possibilities are endless. Stephanie’s planning approach utilizes the exploration of big data to understand potential issues, UNIVERSITY (2010) confirming perspectives with community input, to inform the creation of strategies and solutions. She works with stakeholders and partners across a variety of projects to facilitate BACHELOR OF SCIENCE, dozens of open houses, stakeholder meetings, and other engagement events. Stephanie’s engagement approach focuses on providing everyone a seat at the table, creating oppor- ENVIRONMENTAL DESIGN, NORTH tunities to share ideas, and facilitating discussions of trade-offs and strategies to define a collaborative approach. DAKOTA STATE UNIVERSITY (2010) RELEVANT PROJECT EXPERIENCE EXPERTISE MISSING MIDDLE ZONING UPDATES, RICHFIELD, MN IMAGINE ISANTI COUNTY 2045 COMPREHENSIVE PLAN WAYZATA COMPREHENSIVE PLAN, WAYZATA, MN COMMUNITY PLANNING Planner UPDATE, ISANTI COUNTY, MN Project Manager Land Use Planning Project Manager Comprehensive Planning CEDAR AVENUE LAND USE STUDY NORWOOD YOUNG AMERICA COMPREHENSIVE PLAN, Zoning Ordinances Project Manager MILLE LACS COUNTY COMPREHENSIVE LAND USE NORWOOD YOUNG AMERICA, MN Neighborhood Studies ARRIVE + THRIVE SMALL AREA PLAN PLAN UPDATE, MILLE LACS COUNTY, MN Project Manager Day to Day Planning Services Project Manager Small Area Plans Project Manager ROGERS COMPREHENSIVE PLAN, ROGERS, MN Implementation Plans SUPERIOR ZONING ORDINANCE UPDATES, SUPERIOR, WI GRAND RAPIDS DOWNTOWN PLAN UPDATE, GRAND Project Manager Strategic Frameworks Project Manager RAPIDS, MN WASHINGTON COUNTY COMPREHENSIVE PLAN, Project Manager WITH WILLMAR COMPREHENSIVE PLAN, WILLMAR, MN WASHINGTON COUNTY, MN TRANSPORTATION PLANNING FOCUS RIVER FALLS COMPREHENSIVE PLAN, BICYCLE Project Manager Multimodal Planning Project Manager & PEDESTRIAN PLAN, AND OUTDOOR RECREATION Corridor Studies OUR WORTHINGTON COMPREHENSIVE PLAN, OCONOMOWOC COMPREHENSIVE PLAN, Streetscape and Placemaking PLAN, RIVER FALLS, WI WORTHINGTON, MN OCONOMOWOC, WI Impact Assessment Project Manager Project Manager Project Manager SUPERIOR COMPREHENSIVE PLAN, SUPERIOR, WI UNIVERSITY AVENUE CORRIDOR PLAN, MIDDLETON, WI COMMUNITY ENGAGEMENT WAYZATA BOULEVARD LAND USE AND CORRIDOR Project Manager Stakeholder Facilitation STUDY, WAYZATA, MN Planning Advisor Engagement Materials and Activities GROW GRAND RAPIDS COMPREHENSIVE PLAN, GRAND Project Manager CITY OF FARGO GROWTH AREA MASTER PLANNING, RAPIDS, MN FARGO, ND MARSHALL COMPREHENSIVE PLAN UPDATE, Project Manager MARSHALL, MN Project Manager Project Manager Note: Projects include those completed with another firm Small Area Plan - 801 Highway 284 | City of Waconia PAGE +13 Page 69 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience RELEVANT PROJECT EXPERIENCE TC2 planners have worked with municipalities and counties across the Midwest on a range of planning projects. From Comprehensive Plans and Zoning Ordinance Updates to Small Area and Transportation Plans, we help communities achieve their goals. The following pages showcase some of our recent work. Low to Medium Density Residential Lakeville Small Area Plans Location: Lakeville, MN Client: City of Lakeville Dates of Involvement: 2025-2026 Project Description: Single Family Home Our team is actively supporting the City of Lakeville through small area planning and transportation anal- 4 to 5 Single Family Homes ysis efforts focused on key growth corridors. The Cedar Avenue Small Area Plan is a key growth area focus, where we are conducting detailed land use, market, and transportation analyses to guide future devel- opment along the corridor. This includes evaluating development potential, reviewing market conditions, analyzing existing traffic volumes, and preparing concept plans that align with long range community goals. In addition to Cedar Avenue, our work also encompasses the Kenrick Small Area Plan and the Warwig traffic analysis. These efforts include evaluating land use opportunities, understanding transportation network performance, and identifying infrastructure needs across these key subareas, ensuring coordinated planning outcomes across Lakeville’s growth corridors. The Warwig traffic analysis specifically supports 4 to 5 Detached Townhomes transportation planning efforts, leveraging traffic data and local network knowledge to inform future Detached Townhomes mobility needs. Collectively, the Cedar Avenue, Kenrick, and Warwig studies position the City of Lakeville with a cohesive framework to guide future land use, transportation investment, and infrastructure planning across multi- ple strategic areas. Project Contact: Tina Goodroad, Community Development Director, (952) 985-4421, tgoodroad@lakevillemn.gov Two Family Homes Services Provided: 1 to 2 Two Family Homes (2 to 4 Traffic analysis, Site analysis, Concept Development, Small Area Plan, Meeting facilitation units) Small Area Plan - 801 Highway 284 | City of Waconia PAGE +14 Page 70 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience Penn Avenue Safety Improvements Location: Richfield, MN Client: City of Richfield and Hennepin County Dates of Involvement: October 2025 - current Project Description: Penn Avenue in Richfield, Minnesota serves as a critical regional corridor and is home to a diverse mix of businesses, including the distinctive “Penn Central” district known for its local shops and unique character. In anticipation of a full roadway reconstruction scheduled for 2028, Hennepin County has initiated a com- prehensive planning process to shape the future design of this corridor. The goal is to create a roadway that not only improves transportation functionality but also strengthens the economic vitality of the area. As part of this effort, TC2 is collaborating with a multidisciplinary consulting team to evaluate redevel- opment potential and ensure that roadway improvements complement and support existing businesses. Our work includes a detailed assessment of redevelopment and reinvestment opportunities, identification of public realm enhancements, parking needs, and analysis of zoning and policy adjustments needed to foster growth. By integrating transportation planning with economic development strategies, TC2 is helping to position Penn Avenue as a corridor that meets community needs while encouraging sustainable investment and long-term success. Project Contact: Jan Youngquist, AICP, Economic Development Manager, City of Richfield (612) 861-9771, jyoungquist@richfieldmn.gov Services Provided: Land use planning, Graphic design, Meeting facilitation Small Area Plan - 801 Highway 284 | City of Waconia PAGE +16 Page 72 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience COST PROPOSAL We have developed a cost-effective work plan that aligns with the requirements outlined in the RFP and are happy to collaborate with city staff to refine the work program. The following fee estimate was developed. FEE ESTIMATE Task Est. Task 1: Project Initiation & Data Review $3,700 Task 2: Existing Conditions Assessment $3,700 Task 3: Transportation & Access Evaluation $1,700 Task 4: Concept Development $4,700 LABOR Task 5: Public & Stakeholder Engagement $4,000 Task 6: Preferred Concept & Implementation $3,800 Task 7: Project Management $1,000 Total Labor $22,600 Mileage: 192 Miles @ $0.725/mile $140 Materials: Printing and Reproduction at cost $260 EXPENSES Total Expenses $400 Total Not to Exceed Estimate $23,000 Walgreens access facing northeast Small Area Plan - 801 Highway 284 | City of Waconia PAGE +17 Page 73 of 174 Understanding & Work Plan & Project Team & Relevant Project Cover Letter Cost Proposal Availability Approach Schedule Qualifications Experience AVAILABILITY We are fully prepared to initiate the 801 Highway 284 Small Area Plan upon award and to meet the sched- Staff % Committed % Available ule outlined. Our proposed team is staffed with practitioners who are already oriented to the project con- text and have reserved capacity aligned with the anticipated workload. The following table outlines each Lance Bernard 50% 50% key team member’s current time allocations and availability. This transparency ensures our commitments are visible and that the project receives the dedicated attention it requires. Matt Pacyna 65% 35% To safeguard on time and quality delivery, we have built in cross coverage for critical roles and utilize Stephanie Falkers 50% 50% proactive resource management planning. If scope or sequencing changes, we adjust allocations in coor- dination with the City of Waconia, ensuring the right expertise is available at the right moments without Planning Support Staff 50% 50% compromising quality or continuity. Traffic Support Staff 60% 40% Small Area Plan - 801 Highway 284 | City of Waconia PAGE +18 Page 74 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.11. Carver County CDA Planning Grant for Small Area Plan Originating Dept: Administration Presented By: Shane Fineran Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-052 Approving Application for CGPI Pre-Development Grant Funds EXPLANATION OF AGENDA ITEM: The Carver County CDA makes grant assistance available to cities for planning and pre- development work in their communities. Up to $10,000 is available in grant assistance. The effort surrounding the small area plan development for 801 Highway 284 would be an eligible planning scope of services and the grant can be used to offset the consultant services of TC2 and Maxfield for this project. ATTACHMENTS: 1. Resolution No. 2026-052 CDA CGPI Planning Grant 2. 801 Hwy 284 County Development Pre-Development Application FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Economic Development Planning Commission: Fund Budget Information: Park Board: X Budgeted Personnel Committee: Non-Budgeted Other: Amendment Required Page 75 of 174 CITY OF WACONIA RESOLUTION NO. 2026-052 A RESOLUTION APPROVING APPLICATION TO THE CARVER COUNTY CDA COMMUNITY GROWTH INITIATIVE PROGRAM FOR PLANNING ASSISTANCE GRANT FUNDS WHEREAS, the City or Waconia has identified a proposed project within the City or Township that meets the Carver County Community Development Agency’s (CDA) Community Growth Partnership Initiative Grant Program’s purpose and criteria; and WHEREAS, the City has established a Redevelopment Plan of which the proposed project is a component; and OR WHEREAS, the City or Township has identified a project that will create living wage jobs; and WHEREAS, the City has the capability and capacity to ensure the proposed project will be completed and administered within the guidelines of the Community Growth Partnership Initiative Program; and WHEREAS, the City has the legal authority to apply for financial assistance; and WHEREAS, the City supports the development of affordable housing and of the CDA’s mission to improve the lives of Carver County residents through affordable housing and community development. NOW THEREFORE BE IT RESOLVED that the City of Waconia approves the application for funding from the Carver County Community Development Agency’s Community Growth Partnership Initiative Grant Program. BE IT FURTHER RESOLVED that if the Carver County Community Development Agency approves its application, Shane Fineran, the City Administrator, is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. Adopted by the City Council of the City of Waconia this 19th day of February 2026. _______________________________ Tim Litfin, Mayor Attest: ___________________________ Jackie Schulze, Assistant City Administrator Page 76 of 174 CARVER COUNTY COMMUNITY DEVELOMENT AGENCY COMMUNITY GROWTH PARTNERSHIP INITIATIVE (CGPI) PRE-DEVELOPMENT APPLICATION I. APPLICANT INFORMATION Applicant Organization: Contact Name: Address: Phone Number: Email: Authorized representative for execution of contract(s): Name: Title: Project Request Name of Project: Amount of funding request: $ Total environmental costs: $ Total redevelopment costs: $ II. AREA OR SITE CONDITIONS General location of Area (Property ID and/or Address): Legal Description of Site: Site Size (acres): Define boundary of plan area: After redevelopment is completed, ☐ Publicly owned will properties in the Plan Area be publicly or privately owned? ☐ Privately owned Post-redevelopment owners? Current Appraised or Assessed Value of the Plan Area properties: The CDA reserves the right to seek additional information after initial review of the application. Page 1 of 3 Page 77 of 174 CARVER COUNTY COMMUNITY DEVELOMENT AGENCY COMMUNITY GROWTH PARTNERSHIP INITIATIVE (CGPI) PRE-DEVELOPMENT APPLICATION III.PRE-DEVELOPMENT PROJECT INFORMATION Describe the type and scope of the Plan. Describe the city’s goals and needs for the Plan. Please explain why the Plan is needed. Describe the desired redevelopment project that will occur. Who will lead the planning efforts (i.e. City, Consultant, etc.)? Identify any partners that will participate in the redevelopment of the Plan Area (developers, consultants, regulating/permitting agencies, etc.). Estimated time for Plan completion? Provide details on funding sources for the Plan. Source of Funds Amount Committed Pending $ ☐ ☐ $ ☐ ☐ $ ☐ ☐ $ ☐ ☐ $ ☐ ☐ $ ☐ ☐ $ ☐ ☐ Total: $ The CDA reserves the right to seek additional information after initial review of the application. Page 2 of 3 Page 78 of 174 CARVER COUNTY COMMUNITY DEVELOMENT AGENCY COMMUNITY GROWTH PARTNERSHIP INITIATIVE (CGPI) PRE-DEVELOPMENT APPLICATION REQUIRED RESOLUTION The application must be approved by the respective City/Township council via resolution that includes the Required Resolution Provisions (sample resolution is attached to application/ below). SAMPLE RESOLUTION WHEREAS, the City or Township of __________ has identified a proposed project within the City or Township that meets the Carver County Community Development Agency’s (CDA) Community Growth Partnership Initiative Grant Program’s purpose and criteria; and WHEREAS, the City or Township has established a Redevelopment Plan of which the proposed project is a component; and OR WHEREAS, the City or Township has identified a project that will create living wage jobs; and WHEREAS, the City or Township has the capability and capacity to ensure the proposed project will be completed and administered within the guidelines of the Community Growth Partnership Initiative Program; and WHEREAS, the City or Township has the legal authority to apply for financial assistance; and WHEREAS, the City or Township supports the development of affordable housing and of the CDA’s mission to improve the lives of Carver County residents through affordable housing and community development. NOW THEREFORE BE IT RESOLVED that the City or Township of ____________ approves the application for funding from the Carver County Community Development Agency’s Community Growth Partnership Initiative Grant Program. BE IT FURTHER RESOLVED that if the Carver County Community Development Agency approves its application, the __[insert authorized official’s name]____, the ___[insert authorized official’s title]___, is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. Page 3 of 3 Page 79 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.12. Waterford 10th Addition Final Plat – JMH Land Development Company Originating Dept: Community Development Presented By: Lane Braaten Previous Council Action: None Item Type: Regular Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-053 approving the Waterford 10th Addition Final Plat application submitted by JMH Land Development Company EXPLANATION OF AGENDA ITEM: BACKGROUND/REQUEST Applicant/Owner: JMH Land Development Company, LLC P.I.D.#s: 755370800 & 755370820 Zoning District: PUD, Planned Unit Development District Attached are the application materials pertaining to the Waterford 10th Addition Final Plat as proposed by JMH Land Development Company, LLC. The proposed final plat is generally consistent with the Waterford Additions Preliminary Plat which was approved by the City Council via Resolution No. 2021-112 on April 19th, 2021. The Waterford Additions Preliminary Plat included the development of a total of two hundred and twelve (212) single- family parcels and one hundred and forty-four (144) townhome units. The Waterford 10th Addition Final Plat, which is the fifth and final phase of the project, is requesting approval to final plat thirty (30) single-family residential parcels consistent with the preliminary plat approval. The Waterford 10th Addition Final Plat consists of the following: 1. Thirty (30) single-family home parcels. 2. The proposed street and lot configuration are generally consistent with the approved Waterford Additions Preliminary Plat considered by the City Council on April 19th, 2021. 3. The preliminary plat approval allowed for 65-foot-wide single-family home parcels, 75- foot-wide single-family home parcels and townhome parcels. The parcels shall be developed consistent with the setback and impervious surface requirements stated in the preliminary plat approval and the development agreement. 4. The final construction plans and plat are subject to final review and approval by the Public Services Director and City Engineer prior to any work commencing on the subject parcel. CONCLUSION/RECOMMENDATION Page 80 of 174City Staff recommends approval of the Waterford 10th Addition Final Plat subject to the findings and conditions stated in the attached resolution. ATTACHMENTS: 1. Resolution No. 2026-053 Waterford 10th Addition Final Plat 2. Location Map Waterford 10th Addition 3. Waterford 10th Addition Final Plat FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 81 of 174 CITY OF WACONIA RESOLUTION NO. 2026-053 RESOLUTION APPROVING WATERFORD 10TH ADDITION FINAL PLAT BY JMH LAND DEVELOPMENT COMPANY WHEREAS, JMH Land Development Company (the “Applicant”), has submitted a final plat application for the fifth and final phase of the Waterford Additions residential planned unit development titled Waterford 10th Addition, which consists of thirty (30), single-family home parcels pursuant to Chapter 1000 of the Waconia Code of Ordinances; and WHEREAS, the subject properties are described as Outlot A and Outlot C, WATERFORD 9TH ADDITION and identified as PID#s 755370800 and 755370820; and WHEREAS, the Waterford 10 th Addition Final Plat is consistent with the Waterford Additions Preliminary Plat approved by the City Council on April 19th, 2021, per Resolution No. 2021-112; and WHEREAS, staff have reviewed the final plat application and recommends approval of the fifth and final phase of the Waterford Additions residential development consisting of thirty (30) single-family parcels subject to the following conditions: 1. Compliance with applicable items contained in Chapter 1000 of the City of Waconia Subdivision Ordinance. 2. Compliance with the conditions of approval for the Waterford Additions Preliminary Plat as stated in Resolution No. 2021-112. 3. Compliance with the final plan review of the Public Services Director and City Engineer. 4. Execution and approval of a developers agreement prior to work commencing on site. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Waconia hereby approves the Waterford 10th Addition Final Plat for the fifth and final phase of the Waterford Additions residential planned unit development subject to the conditions noted above. Adopted by the City Council of the City of Waconia this 19th day of February 2026. _______________________________ Tim Litfin, Mayor Attest: ___________________________________ Jackie Schulze, Assistant City Administrator Page 82 of 174 Location Map Outlot A Outlot C Page 83 of 174 PLAT FILE NO. WATERFORD 10TH ADDITION C.R. DOC. NO. KNOW ALL PERSONS BY THESE PRESENTS: That JMH, Land Development Company, LLC, a Minnesota limited liability I, Ernest M. Wirtz Jr, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly CITY COUNCIL, CITY OF WACONIA, MINNESOTA company, owner of the following described property situated in the County of Carver, State of Minnesota, to wit: Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all This plat of WATERFORD 10TH ADDITION was approved and accepted by the City Council of the City of Waconia, Minnesota at a regular meeting mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or thereof held this day of , 20 , and said plat is in compliance with the provisions of Minnesota Outlot A and Outlot C, WATERFORD 9TH ADDITION, according to the recorded plat thereof, Carver County, Minnesota will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section Statutes, Section 505.03, Subd. 2. 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and Has caused the same to be surveyed and platted as WATERFORD 10TH ADDITION and does hereby donate and dedicate to labeled on this plat. City Council, City of Waconia, Minnesota the public for public use forever the public ways and also dedicates the easements as shown on this plat for drainage and utility purposes only. Dated this day of , 20 . By: By: Mayor Clerk In witness whereof said JMH, Land Development Company, LLC, a Minnesota limited liability company, has caused these presents to be signed by its proper officer this day of , 20 . Ernest M. Wirtz Jr, Licensed Land Surveyor COUNTY SURVEYOR, Carver County, Minnesota JMH LAND DEVELOPMENT COMPANY, LLC Minnesota License No. 63119 Pursuant to Chapter 395, Minnesota Laws of 1971, this plat has been approved this day of , 20 . STATE OF MINNESOTA By COUNTY OF This instrument was acknowledged before me on by Ernest M. Brian Praske, County Surveyor Its Wirtz Jr. STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 , (Signature) (Name Printed) COUNTY AUDITOR, Carver County, Minnesota by , its of JMH, Land Development I hereby certify that taxes payable in 20 and prior years have been paid for land described on this plat. Dated this day of Company, LLC, a Minnesota limited liability company, on behalf of the company. Notary Public, County, Minnesota , 20 . My Commission Expires Crystal Campos, County Auditor (Signature) (Name Printed) Notary Public, County, Minnesota By: My Commission Expires COUNTY RECORDER, Carver County, Minnesota I hereby certify that this plat of WATERFORD 10TH ADDITION was filed this day of , 20 , at o'clock .M., as Document No. . Kaaren Lewis, County Recorder By: VICINITY MAP (NOT TO SCALE) SCALE IN FEET SPARROW ROAD SITE • ••••••••••••54.57 •••••••••••••••••••••• 080160 240 150.75 SCALE: 1 INCH = 80 FEET RAVENCROFT ROAD •••••••••••••••••••••150.00 SET 1/2" BY 14" IRON REBAR WITH CAP #63119 7 60 FOUND MONUMENT; LS #53596 ••••••••••••••••••••••6 •••••••••••••••••••••••150.99 •••••••••••••••••••••• STATE HWY 284 OAK AVENUE 1 5 124.09 THE SOUTH LINE OF OUTLOT C, WATERFORD 9TH ••••••••••47.49 • • •• • •• • • 98.66 L=97.89 • • • ••••• •••• ••••••• •••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••4 R=555.00 (CARVER COUNTY, NAD83(1986ADJ)) •••••••••••••••••••••• 3 • • • •• • ••• ••••••••••• •••••••••••••••••••••••• 61.49 ••••••••••••••••••••••60.00 102ND STREET • •• • ••••••••••••••••••••••••L=97.7614 63.29 2 SECTION 26, TOWNSHIP 116, RANGE 25 13 • •••••••••• ••••••••••••••••••••••••• 1 12 CITY OF WACONIA RAVENCROFT ROAD 11 50 POLOMINO CIRCLE 140.00 • ••••••••••••••••••••• ••••••••••• ••••••••••••••••••••••••• INSET A 6 (SEE SHEET 2 OF 3 SHEETS) • •• • •••••••••••••••••••••• 5 ••• • •• • ••• •••••••••• 10 R=115.00 50 7 4 113.40 8 3 3 L=4.68 CL=4.68 •••••••••••••••••••••• •••••••••••••••••••••• 2 6 75.17 •••••••••••••••••••••••••••••• • •••••••••• 2 9 150.45 1 •••••••••••••••••••••• 9 •••••••••••••••••••••• 84.51 114.34 7 INSET B (SEE SHEET 3 OF 3 SHEETS) 5 120.96 8 • ••••••••••••••••••••• 78.87 50 • ••••••••••••••••••••• 19.98 LONGMEADOW LANE 75.17 •••••••••••••••••••••• 84.51 ••••••••••••••••••••••111.18 • ••••••••••••••••••••• •••••••••••••••••••••• •••••••••••••••••••••• ••••••••••••••••••••••84.51 •••••••••••••••••••••• •••••••••••••••••••••• 84.51 84.51 65.92 31.76 4 73.16 •••••••••••••••••••••• •••••••••••••••••••••• 190.00 1 2 3 • •••••••••••••••••••••SE Corner of the •••••••••••••••••••••• NE 1/4 of Section 26, SW Corner of the NE 1/4 of •••••••••••••••••••••••••••••••••••••• Twp. 116, Rge. 25 Section 26, Twp. 116, Rge. 25 Fd. Carver County Fd. Iron Pipe 127.88 Cast Iron Monument •••••••••••••••••••••• •••••••••••••••••••••• •••••••••••••••••••••••••••••••••••• 391.73 Sheet 1 of x Sheets Page 84 of 174 PLAT FILE NO. WATERFORD 10TH ADDITION C.R. DOC. NO. • • ••••••••••••••••• 54.5710 10 •••••••••••••••••••••••••••••••••••• INSET A 75.00 (FROM SHEET 1 OF 3 SHEETS) ••••••••••• ••••••••••••••••••••••••• 10 ••••••••••••••••••••••••••••••••••••7 75.00 Drainage & Utility Easement 10 75.49 •••••••••••••••••••••••••••••••••••• 6 CL=97.76 ••••••••••• ••••••••••••••••••••••••• 10 • •• • •••••••••••••••••••••••• 1 ••• • • •• • ••• ••••••••••• 10 75.49 •••••••••••••••••••••••••••••••••• R=555.00 L=73.75 30.00 L=97.89 • • •• • ••• •••••••••• •••••••••••••••••••••••••••••••••••• ••••••••••• •••••••••••••••••••••••10 ••••••••••••••••••••••••••••••••••••5 •• • ••••••••••••••••••••• 96.36 47.49 10 L=24.13 ••• • •• • ••• •••••••••• •••••••••••••••••••••••••••••••••••• 30.00 4 40.27 ••••••••••• ••••••••••••••••••••••• 14 Drainage & Utility Easement 75.00 30 •••••••••••••••••••••••••••••••••••• 3 149.48 65.50 • •••••••••• ••••••••••••••••••••••••• 10 •••••••••••••••••••••••••••••••••••• Drainage & Utility Easement ••••••••••• •••••••••••••••••••••••••30 2 75.00 7.67 82.00 13 10 • •••••••••• ••••••••••••••••••••••••• • • •• • ••• •••••••••• 1 •• L=17.33 ••• • •• • ••• •••••••••• L=67.54 104.55 12 RAVENCROFT ROAD 105.90 193.00 ••• • •• • ••• •••••••••• • •••••••••• ••••••••••••••••••••••••• L=59.31 25 11 93.04 • ••••••••••••••••••••••••••••••••••• ••• • • •• • ••• ••••••••••• 25 ••• • • •• • ••• ••••••••••• DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: R=530.00 79.55 L=93.37 L=134.46 • •••••••••• ••••••••••••••••••••••••• POLOMINO CIRCLE 10 34.10 93.04 5 •• L=2.45 5 L=65.67 • ••• • •• • •••••••••• 37.84 • • •• • ••• •••••••••• 10 •• ••• • • •• • ••• ••••••••••• ••• • •• • ••• •••••••••• 10 10 L=80.35 R=470.00 •• L=179.58 • • • •• • •• • ••••••••••• L=66.63 6 L=60.86 65.63 • • •• • ••• •••••••••• •• 10 ••••••••••• ••••••••••••••••••••••••• (NOT TO SCALE) 30 L=59.47 • •••••••••• ••••••••••••••••••••••••• ••••••••••• ••••••••••••••••••••••••• BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, 42.61 ••• • •• • ••• •••••••••• 47.58 AND ADJOINING LOT LINES, AND 10 FEET IN WIDTH AND 5 ADJOINING RIGHT-OF-WAY LINES AS SHOWN ON THE PLAT 60.00 10 30 •••••••••••••••••••••• 60.00 • ••••••••••••••••••••• • • •• • ••• •••••••••• • •••••••••• ••••••••••••••••••••••••• L=100.22 •• L=7.32 •• ••• ••••••••••• •• • • •• • • • ••• • • •• • ••• ••••••••••• L=54.02 10 4 • • • •• •L=56.26 ••• ••••••••••• SET 1/2" BY 14" IRON REBAR WITH CAP #63119 •• 34.80 •••••••••••••••••••••••••••••• • •••••••••• ••••••••••• ••••••••••••••••••••••• • •••••••••• ••••••••••••••••••••••••• FOUND MONUMENT; LS #53596 3 Drainage & Utility Easement THE SOUTH LINE OF OUTLOT C, WATERFORD 9TH Drainage & Utility Easement 10 • • • ••••• •••• ••••••• •••• •••••••••••••••••••••••••••••••••• • •••••••••• ••••••••••••••••••••••••• 48.24 (CARVER COUNTY, NAD83(1986ADJ)) 34.80 77.88 2 •• L=54.35 •••••••••••• • • •• • •• • ••••••••••• • • •• • ••• •••••••••• L=8.43 •• 10 • •••••••••• ••••••••••••••••••••••••• 65.50 • ••••••••• •• R=60.00 L=49.97 • •••••••••• ••••••••••••••••••••••••• L=325.42 • • • •• • ••• ••••••••••• •• 42.84 ••••••••••• ••••••••••••••••••••••••• 10 39.95 L=49.97 2 ••• • • •• • •• • ••••••••••• 1 25.56 9 7 • ••••••••••••••••••••••••••••••••• 41.67 10 65.51 •••••••••••••••••••••••••••••••••••• ••••••••••• ••••••••••••••••••••••••• • ••••••••••••••••••••••••••••••••••• 8 122.69 Drainage & Utility Easement 29.89 10 •••••••••••••••••••••••••••••••••• • ••••••••••••••••••••••••••••••••••• 10 SCALE IN FEET 10 10 • ••••••••••••••••••••••••••••••••• 03060 90 ••••••••••• ••••••••••••••••••••••••• 10 41.67 SCALE: 1 INCH = 50 FEET ••••••••••••••••••••••31.76 • •••••••••• ••••••••••••••••••••••• 42.84 42.84 41.67 10 ••••••••••• ••••••••••••••••••••••• •••••••••••••••••••••••••••••••••• Sheet 4 of 4 Sheets Page 85 of 174 PLAT FILE NO. WATERFORD 10TH ADDITION C.R. DOC. NO. • •••••••••• ••••••••••••••••••••••• 43.99 INSET B (FROM SHEET 1 OF 3 SHEETS) 20 69.11 86.99 ••••••••••• ••••••••••••••••••••••••• 20 • •••••••••• ••••••••••••••••••••••••• Drainage & Utility Easement 20 10 108.85 CL=4.68 • •• • •••••••••••••••••••••• ••• • •• • •• • •••••••••• 130.76 R=115.00 L=4.68 20 194.78 ••••• ••••••••••••••••••••••••• ••••••••••• 10 7 168.31 Drainage & Utility 8 DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: Easement ••••••••••• ••••••••••••••••••••••••• ••••• ••••••••••••••••••••••••• ••••••••••• 3 5 6 10 5 ••••••••••• ••••••••••••••••••••••• 37.60 10 10 9 ••• • • •• • ••• ••••••••••• L=56.14 (NOT TO SCALE) •• ••••• ••••••••••••••••••••••••• ••••••••••• • • •• • •• • ••••••••••• 37.58 BEING 5 FEET IN WIDTH, UNLESS OTHERWISE INDICATED, • • • •• • ••• ••••••••••• L=46.87 •• L=28.02 AND ADJOINING LOT LINES, AND 10 FEET IN WIDTH AND ADJOINING RIGHT-OF-WAY LINES AS SHOWN ON THE PLAT •• L=246.90 • •••••••••• ••••••••••••••••••••••• • •••••••••R=60.00 ••••••••••• ••••••••••••••••••••••••• 0 10 • • • •• • ••• ••••••••••• SET 1/2" BY 14" IRON REBAR WITH CAP #63119 •• L=61.39 •••••••••••• FOUND MONUMENT; LS #53596 10 ••• • • •• • ••• ••••••••••• 49.82 L=35.95 L=97.34 5 R=100.00 THE SOUTH LINE OF OUTLOT C, WATERFORD 9TH 19.98 • • • •• • ••• ••••••••••• •• L=46.87 • • • ••••• •••• ••••••• •••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••• • • • •• • ••• ••••••••••• •• (CARVER COUNTY, NAD83(1986ADJ)) 25 25.00 35.00 •••••••••••••••••••••••••••••••••••• •••••••••••••••••••••• ••••••••••• ••••••••••••••••••••••• 25 LONGMEADOW LANE 25.00 25 25.00 L=44.44 • •••••••••• ••••••••••••••••••••••••• •••••••••••••••••••••• • • • •• • ••• ••••••••••• 66.50 •• 66.50 29.12 L=24.56 ••• • • •• • ••• ••••••••••• 37.60 4 35.57 • ••••••••••••••••••••••••••••••••• 10 ••••••••••• ••••••••••••••••••••••••• 1 ••••• ••••••••••••••••••••••••• ••••••••••• 2 3 SCALE IN FEET ••••• ••••••••••••••••••••••••• ••••••••••• 109.38 ••••• ••••••••••••••••••••••••• ••••••••••• Drainage & 03060 90 Utility Easement SCALE: 1 INCH = 50 FEET 57.15 23.11 32 ••••••••••• ••••••••••••••••••••••••• 32 32 32 66.50 66.50 97.10 18.50 •••••••••••••••••••••••••••••••••••• Sheet 3 of 3 Sheets Page 86 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.13. Collaboration Agreement Between City of Waconia and Carver County for GIS Software Licensing Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: Resolution No. 2023-041 Approving Collaboration Agreement Between the City of Waconia and Carver County for GIS Software Licensing - Dated: February 21, 2023 Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-054 Approving Collaboration Agreement Between the City of Waconia and Carver County for GIS Software Licensing 2026-2029 EXPLANATION OF AGENDA ITEM: Every year as part of the budgeting process, the City allocates resources in the technology budget for GIS software licenses through ESRI Small Municipal and County Government Enterprise Agreement (ELA) with Carver County. This agreement provides the City unlimited software licenses, yearly maintenance fees, and training. It also gives us the ability to use additional necessary ESRI software that allow for advanced use of the software for analysis and mapping, mobile GIS software, centralized database management, and more. This software agreement saves the City significant money by participating with Carver County and other Carver County cities. Without the agreement, the City's costs would be much higher. A three-year agreement is proposed with an annual cost of $8,383.43. The price for the software package is shared amongst the municipalities participating based on population. ATTACHMENTS: 1. Resolution No. 2026-054 GIS Software Licensing 2. Esri Authorized Entity FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: General Fund (101) - Planning Commission: Technology Budget Information: Park Board: X Budgeted Personnel Committee: Non-Budgeted Other: Amendment Required Page 87 of 174 CITY OF WACONIA RESOLUTION NO. 2026-054 RESOLUTION APPROVING COLLABORATION AGREEMENT BETWEEN THE CITY OF WACONIA AND CARVER COUNTY FOR GIS SOFTWARE LICENSING 2026-2029 WHEREAS, Carver County and the City of Waconia are interested in sharing the cost of a Small Municipal and County Enterprise License Agreement (ELA) from Environmental Systems Research Institute, Inc. (ESRI); and WHEREAS, this collaboration agreement defines the cost sharing and responsibilities of the two organizations; and WHEREAS, the intent of this agreement is to create one agreement for licensing ESRI software, providing financial savings and opportunities to expand GIS software solutions within both organizations. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Waconia hereby approves the Collaboration Agreement and authorizes the City Administrator or City Clerk to execute the appropriate documents affecting this collaboration. Adopted by the City Council of Waconia, Minnesota this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 88 of 174Prior to any Deployment to an Authorized Entity, Managing Customer shall require each such entity to be contractually bound to applicable terms and conditions by executing an Authorized Entity Acknowledgment Statement. Managing Customer shall keep a copy of the signed original acknowledgment for its records and forward a copy of the signed original to Esri. Esri may pursue remedies against Managing Customer or an individual Authorized Entity for material breach. Only Managing Customer has a right to Deploy. AUTHORIZED ENTITY ACKNOWLEDGMENT STATEMENT Environmental Systems Research Institute, Inc. (“Esri”) and County of Carver (“Managing Customer”), have entered into a Regional Government Enterprise Agreement (“Agreement”) for licensing certain rights to use and Deploy Products and to receive maintenance for the term of the Agreement, subject to payment of fees and adherence to the terms and conditions of this Agreement. Esri has authorized Managing Customer to Deploy Products to Authorized Entity provided Authorized Entity signs and returns this Authorized Entity Acknowledgment Statement. Accordingly, Authorized Entity, as a Customer, represents it has received and read the Agreement, and understands and agrees to be bound by the Agreement, for use of Products received from Managing Customer. Authorized Entity agrees that Esri may pursue remedies against Authorized Entity for material breach of the Agreement. All Deployments made by Managing Customer to Authorized Entity shall be made through Managing Customer’s centralized point of contact. Tier 1 Help Desk will provide Maintenance to Authorized Entity. Authorized Entity grants Managing Customer the right to unilaterally sign amendments to this Agreement, which shall be binding on Authorized Entity. No other rights are granted to Authorized Entity under this acknowledgment. Accepted and Agreed: City of Waconia (Authorized Entity) Signature: Printed Name: TIM LITFIN Title: MAYOR Date: FEBRUARY 19, 2026 Page 17 of 18 June 30, 2025 Page 89 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.14. Approve Waconia Works Loan for Springs Wellness Center - 26 2nd Street West Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-055 Approving Waconia Works Loan for Springs Wellness Center Located at 26 2nd Street West EXPLANATION OF AGENDA ITEM: City staff have received an application for the Waconia Works Loan program from Springs Wellness Center. Springs Wellness Center is a new business that will be located at 26 2nd Street West (Wilford building lower level). Springs Wellness Center will be a boutique wellness collective. Opening dates are scheduled for late spring 2026. Services that will be provided at the center include; halo-therapy, light-based wellness therapies, integrative lifestyle coaching, and health coaching. The owner, Trisha Hayden has requested a five-year loan totaling $50,000 for wellness equipment acquisition and some tenant space build-out. The total project costs for the start-up are estimated to be around $100,000. The owner plans to make a cash contribution to the project of $10,000 and has secured other private financing for the remainder of the start-up costs. The owner has provided the application along with supporting documents requested under the program. With the City Council's approval, staff will work to get documents drawn up and signed by the borrowers. Under the program, the borrowers will be required to sign a promissory note, loan agreement, and automatic payment agreement. The total amount requested will be amortized over a five-year period with a 2.0% interest rate. Monthly payments under this program are requested to be paid to the City with electronic funds and are expected to start on June 1, 2026. The total estimated monthly payment will be $876.39. ATTACHMENTS: 1. Resolution No. 2026-055 Works Loan for Springs Wellness Center FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Revolving Loan Fund Planning Commission: (202) Budget Information: Park Board: Budgeted Personnel Committee: Non-Budgeted Other: Page 90 of 174Amendment Required Page 91 of 174 CITY OF WACONIA RESOLUTION 2026-055 RESOLUTION APPROVING WACONIA WORKS LOAN FOR SPRINGS WELLNESS CENTER LOCATED AT 26 2ND STREET WEST WHEREAS, the City has approved three economic development programs to support the downtown commercial core, commercial and industrial sectors, and small business start-ups; and WHEREAS, the City has received a Waconia Works Loan application from Trisha Hayden, the owner of a new business known as Springs Wellness Center; and WHEREAS, proposed project expenses include equipment acquisition and tenant finish build-out for the space located on 2nd Street; and WHEREAS, the purpose of the loan is consistent with the goals of the Waconia Works Loan and Economic Development Programs. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Waconia approves the 5-year, $50,000 Waconia Works Loan for Springs Wellness Center located at 26 2nd Street West. Adopted by the Waconia City Council this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 92 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.15. Authorize Application for Metropolitan Council Municipal Inflow and Infiltration Grant Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-056 Authorizing Application for Metropolitan Council Municipal Inflow and Infiltration Grant for Calendar Year 2026-2027 EXPLANATION OF AGENDA ITEM: The City of Waconia exists on the list of metro communities which exceed sewer discharge limits due to excessive water inflow and infiltration of its sanitary sewer system from ground and illegal connections to its sanitary collection system. The City has worked extensively on reducing the impacts of inflow and infiltration through processes of sump pump disconnections, sewer main line replacements, lining of sanitary main lines, structure sealing, and private lateral line sealing. The Minnesota legislature has approved funding for inflow and infiltration reduction and has a grant opportunity available for expenditures incurred from January 1, 2026, through December 31, 2027. Funding can be used for pipe lining and replacement, pipe joint sealing, manhole lining or replacement, chimney seals, manhole sealing joints, castings or covers, flood mitigation, cross connection elimination, and repair or replacement of lateral tee, wye, or tap connections. With Council approval, Staff will complete the application guided upon maintenance and improvement projects listed in the capital improvement plan and budgetary items for inflow and infiltration reductions as listed in the sewer operating budget. ATTACHMENTS: 1. Resolution No. 2026-056 I&I Grant Application FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted X Non-Budgeted Personnel Committee: Amendment Required Other: Page 93 of 174 CITY OF WACONIA RESOLUTION NO. 2026-056 RESOLUTION AUTHORIZING APPLICATION FOR METROPOLITAN COUNCIL MUNICIPAL INFLOW AND INFILTRATION GRANT FOR CALENDAR YEARS 2026-2027 WHEREAS, the Metropolitan Council has secured funding for inflow and infiltration reduction efforts; and WHEREAS, the City of Waconia exists on the list of metro communities which exceed sewer discharge limits due to excessive water inflow and infiltration of its sanitary sewer system from ground and illegal connections to the sanitary sewer system; and WHEREAS, the grant funds assist in off-setting capital and operational expenditures to eliminate ground water, inflow, and infiltration of the public sanitary sewer system; and WHEREAS, the City Council authorizes the Utilities Supervisor and Finance Director to prepare the grant application and supporting documents for the grant period. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Waconia hereby authorizes approval of the grant application for the Metropolitan Council Municipal Inflow and Infiltration program for expenditures incurred January 1, 2026, thru December 31, 2027. Adopted by the City Council of Waconia, Minnesota this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 94 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.16. Call Public Hearing - Revision to City's Fee Schedule : Waconia City Code - Chapter 1100 Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Motion to Call a Public Hearing - Revision to City's Fee Schedule: Waconia City Code - Chapter 1100 EXPLANATION OF AGENDA ITEM: The City Council will hold a public hearing in the Council Chambers located at 201 South Vine Street, Waconia, Minnesota at 6:00 p.m. on March 16, 2026, to receive public input regarding proposed revisions to the City's fee schedule (Waconia City Code, Chapter 1100). The fee schedule includes the rates charged by the City for licenses, permits, municipal utilities, services, land use applications, penalties, and other items. You can view the proposed fee schedule at City Hall (same address as above) or on the City's website at www.waconiamn.gov ATTACHMENTS: None FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 95 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.17. Audio Visual Equipment Upgrade City Council Chambers Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-057 Approving City Council Chambers Replacement of Audio Visual Equipment and Monitors with ProVision EXPLANATION OF AGENDA ITEM: A project listed in the City's current 2026 operating budget is the replacement of a portion of the audiovisual equipment in the Council Chambers. Staff began working with the City's vendor, ProVision on this project in late 2024. At that time, they identified the needs in the Chambers and how to spread out replacements over the course of the next three years to manage costs and reduce downtime. Staff started the project in 2025 with the replacement of a few pieces in the AV room that were no longer functional. This year, as part of the technology operating budget, another $25,000 was budgeted for replacement of cameras, switches, and other upgraded cabling. Also, Staff secured quotes for the replacement of two of the television monitors. A final phase of the project will be completed in 2027 to replace the projector and two additional television monitors. ProVision provides the equipment and services the equipment in the AV room and has provided a quote for services. A quote was provided for $25,585.53 for the camera, switches, and cable replacements and a second quote for $4,698.61 was provided for replacement of the two television monitors along with cabling and installation. Staff will utilize the technology budget for the camera, switch, and cabling portion of the project and plans to use available funds in the capital equipment fund that were remaining from the server replacement project completed. Staff is preparing to complete this project next month, between the City Council and Planning Commission meetings in order to provide adequate time for testing prior to implementation at live meetings. ATTACHMENTS: 1. Resolution No 2026-057 Council Chamber Audio Visual Equipment Upgrade FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: General Fund - Planning Commission: Technology (101) & Capital Equipment Fund (105) Budget Information: Park Board: X Budgeted Personnel Committee: Non-Budgeted Other: Page 96 of 174Amendment Required Page 97 of 174 CITY OF WACONIA RESOLUTION NO. 2026-057 RESOLUTION APPROVING COUNCIL CHAMBERS REPLACEMENT OF AUDIO VISUAL EQUIPMENT AND MONITORS WITH PROVISION WHEREAS, the 2026 technology operating budget includes a project for replacement of audio visual equipment in the City Council Chambers; and WHEREAS, City staff have worked to review the needs for recording meetings and made a plan for replacement over the course of three years (2025-2027); and WHEREAS, City staff obtained quotes from ProVision as they provide the equipment and technical support for all the equipment located in the City Council Chambers; and WHEREAS, a quote was provided for $25,585.53 for replacement and installation of cameras, switches, and cabling; and WHEREAS, a quote was provided for $4,698.61 for replacement and installation of two television monitors along with cabling; and WHEREAS, City staff requests approval of the project to ensure the system can be ordered, delivered, and installed as soon as possible. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Waconia hereby approves the project in the City Council Chambers for replacement of audio-visual equipment and monitors with ProVision. Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: _____ Jackie Schulze, Assistant City Administrator Page 98 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.18. Hire of Street Maintenance Worker Originating Dept: Administration Presented By: Jackie Schulze Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-058 Authorizing Hire of Street Maintenance Worker EXPLANATION OF AGENDA ITEM: Background The City recently initiated recruitment to fill a vacant Street Maintenance Worker position following the promotion of Alex Worm to the Utility Maintenance Worker role. The recruitment process generated significant interest, with a total of 80 applications received. Staff conducted two rounds of interviews and incorporated a practical skills assessment, which included equipment operation, to evaluate candidates’ technical abilities and qualifications. Following completion of the interview process, staff recommend the appointment of Kris Raether to the Street Maintenance Worker position. Candidate Qualifications Mr. Raether brings 17 years of experience as a Maintenance Technician with ISD #110. In addition, he owns and operates a concrete and landscape business, further demonstrating his hands-on experience and knowledge in maintenance-related work. His qualifications include: - Class A Commercial Driver’s License with air brake and tanker endorsements - Boilers license (a credential not currently held by any City staff) Staff believe his breadth of experience and certifications will be a strong asset to the Public Services team. Compensation Recommendation Based on his years of relevant experience, CDL with endorsements, and boilers license, staff recommend: -Placement at Step 2 of the Maintenance Worker pay scale (Grade 6) -A 40-hour PTO bank upon hire -Crediting five years of service for PTO accrual purposes Pre-Employment Contingencies The appointment is contingent upon successful completion and the City’s evaluation of standard pre-employment requirements, including: Page 99 of 174 - Background check - Physical examination - Drug screening - Driver’s license verification These processes are currently underway. Mr. Raether’s anticipated start date is March 16, 2026. ATTACHMENTS: 1. Resolution No. 2026-058 Street Maintenance Hire FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 100 of 174 CITY OF WACONIA RESOLUTION NO. 2026 – 058 RESOLUTION AUTHORIZING HIRE OF STREET MAINTENANCE WORKER WHEREAS, the City of Waconia recently recruited for a vacant Street Maintenance Worker position; and WHEREAS, after receiving 80 applicants and conducting two rounds of interviews, staff recommend the hiring of Kris Raether to this position; and WHEREAS, Kris will start at Step 2 on the Maintenance Worker (CDL) pay scale, with a 40-hour PTO bank, and be credited with five-years of service for PTO accrual purposes; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Waconia authorizes the hire of Kris Raether for the Street Maintenance Worker position, effective March 16, 2026, and contingent upon the successful completion and City’s evaluation of the pre-employment contingencies. Adopted by the City Council of the City of Waconia this 19th day of February 2026. __________________________________ Tim Litfin, Mayor ATTEST: ___________________________________ Jackie Schulze, Assistant City Administrator Page 101 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.19. Recruitment Services Authorization Originating Dept: Administration Presented By: Shane Fineran Previous Council Action: None Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Motion to authorize engagement with David Drown & Associates for Finance Director Recruitmnt EXPLANATION OF AGENDA ITEM: Nicole Meyer, Finance Director, has submitted her intent to retire from the City of Waconia in 2026. In advance of this pending departure, it is recommended that the City engage with David Drown & Associates (DDA) for executive recruitment services. DDA assisted with the City's last senior leader recruitment in the hiring of a Public Services Director. Due to the nature of the position and the desire to identify the highest quality of candidates, it is advantageous to the City to utilize these services. The full-service suite proposed at a fee of $22,000 also includes a 1-year hiring assurance, and additional professional development coaching after placement for the selected hired candidate. The goal is to have the position filled by June 2026. ATTACHMENTS: 1. Finance Director Recruitment Proposal 2026 FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: General Fund Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: X Amendment Required Other: Page 102 of 174 CITY OF WACONIA Finance Director Recruitment Proposal & Scope of Work Submitted by DDA Human Resources, Inc. January 26, 2026 Prepared by: Liza Donabauer Management Consultant Page 103 of 174CONTENTS OF THE PROPOSAL ■ Description of the Firm ■ Fee ■ Service Structure & Approach ■ Assurance ■ Service Team ■ References ■ Process Details ■ Acceptance ■ Timeline ■ Addendum ■ List of Clients DESCRIPTION OF THE FIRM DDA Human Resources, Inc. (DDA HR) is a Minnesota-based consulting firm dedicated to serving the human resources needs of local governments. Established as an affiliate of David Drown Associates (DDA), the company was created in response to the growing demand for HR consulting services within the public sector. DDA has served hundreds of cities and counties for over 25 years, while DDA HR has provided human resource services for more than 12 years. DDA HR’s foundation was shaped by the expertise and vision of Gary Weiers, whose leadership was instrumental in building our executive search and HR consulting services from the ground up. Gary’s reputation for integrity, thoroughness, and a deep understanding of Minnesota’s public sector set the standard for our work. While he is no longer engaged in day-to-day client services, his influence continues to guide our values, processes, and commitment to exceptional service. The DDA HR team includes 11 experienced practitioners, many former Administrators and HR leaders, who bring hands-on knowledge of local government operations. We are known for a nimble, efficient, and personal approach that delivers tailored solutions at fair and transparent prices, supported by a robust network and deep understanding of the statewide public sector landscape. Core Services • Executive Search & Recruitment • Organizational Studies • Performance Appraisals • Classification & Compensation Studies • Ongoing Maintenance of Classification and Compensation Systems • Leadership Development Mentoring • Strategic Planning/Goal Setting Facilitation • Council/Staff Relationship Building • MN County HR Technical Assistance Program (through partnership with AMC) SERVICE STRUCTURE & APPROACH DDA Human Resources, Inc. offers flexible executive search services that can be tailored to meet the unique needs of each client. Our offerings include full-service recruitment as well as a comprehensive à la carte menu of services that can be combined to create a customized search process. The following sections outline our full- service search process. Our full-service search is an end-to-end process that includes every stage of recruitment from initial input, salary comparisons, and review of job description, to preparing an employment agreement offer for the Council to approve. This package is ideal for clients seeking a thorough, all-inclusive process. Full-service searches include a one-year placement guarantee and one year of leadership development mentoring for the selected candidate. CITY OF WACONIA | Finance Director Recruitment Page 104 of 174 SERVICE TEAM LIZA DONABAUER – PROJECT LEAD Liza is a Management Consultant specializing in Executive Search Services. Since joining DDA HR, she has conducted more than 70 searches for Administrators/Managers, Department Directors, and Executive Directors. She has public administration experience at both the city and county levels in Kansas and Minnesota. She began in Wright County providing administrative support to the Commissioners, Coordinator, and Human Resources Department, later serving as City Administrator in Clearwater, Kansas, and Arlington, Minnesota. Her career has focused on human resource management, community engagement, and leadership development. Liza holds an MBA with an emphasis in Public Administration from the College of St. Contact Information: Scholastica and is a Certified Diversity and Inclusion Recruiter and AI and Sourcing liza@daviddrown.com Recruiter through AIRS®. 612-920-3320 x111 Liza will serve as the Project Lead. P.O. Box 534 Waconia, MN 55387 Organizations/Affiliations Liza enjoys working with public administration colleagues through her involvement in: ■ MCMA, a state affiliation of ICMA ■ MCMA Women in the Profession Committee ■ MCMA Annual Conference Planning Committee ■ MCMA Education & Outreach Committee ■ As Founder of MCMA Hiking in the Profession ■ Secretary, Board of Directors, Minnesota Municipal Power Agency ■ Publicity Committee for City Clerks & Municipal Finance Officers Association (KS) PAT MELVIN Pat joined DDA HR in 2021 as a Management Consultant specializing in Executive Search Services. He has served in a variety of local government leadership roles, progressing from Special Projects Administrator in Wright County to County Administrator in McLeod County. He also served as City Administrator for Arlington and Minnetonka Beach, Minnesota. His county and city government experience includes policy development, budgeting, human resources (including recruitment), payroll, benefits and workplace investigations, capital improvement planning, contract negotiations, grievance settlements, and management of a group self-insured health insurance plan. Pat holds a degree in Government and Management from Saint John’s University Contact Information: and a master’s degree in Public Administration Studies from the University of pat@daviddrown.com Minnesota – Mankato, which he earned while working for the City of Edina. 612-920-3320 x116 Pat will assist with recruitment and consulting as needed. 3620 Northome Ave Wayzata, MN 55391 Organizations/Affiliations Pat enjoys working with public administration colleagues through his involvement in: ■ AMC (Association of Minnesota Counties ■ MCMA (Minnesota City/County Managers Association) ■ ICMA (International City/County Managers Association) CITY OF WACONIA | Finance Director Recruitment Page 105 of 174LIZ FOSTER Since joining DDA in 2015, Liz has been involved in over 160 executive search processes and other human resource projects. With certifications as a Professional Recruiter, AI and Sourcing Recruiter, Diversity and Inclusion Recruiter, and Internet Recruiter through AIRS®, Liz performs Recruitment Only search services for clients looking for assistance hiring those hard-to-fill positions. In addition to recruitment, Liz provides support and assistance to the Management Consultants within the Human Resources Division. While assisting our Management Consultants, some of Liz’s duties include community research, creating position profiles and advertisements, posting position openings, assembling interview materials for our Contact Information: clients, and providing other general administrative support to our Management liz@daviddrown.com Consultants. 612-920-3320 x108 Liz will provide administrative support for this project. 605 25th Ave NW Austin, MN 55912 BART FISCHER – AFFILIATE PARTNER Bart joined DDA Human Resources in 2023 as a Management Consultant, providing leadership development mentoring, organizational consulting, strategic planning facilitation, and executive search services. In 2026, Bart launched Fischer Leader Resources to focus exclusively on leadership development mentoring. He remains an active and trusted partner of DDA Human Resources and continues to deliver our Leadership Development Mentoring services as part of our proposal teams and client engagements. Bart has more than 20 years of experience as a public sector executive and consultant, including roles as Assistant City Administrator in Newport and Chaska, Contact Information: Minnesota, and City Administrator in Falcon Heights and Oakdale, Minnesota. bart@fischer-leader- He holds a master’s degree in Public Administration from Metropolitan State resources.com University in St. Paul and a bachelor’s degree from the University of Northwestern– 7383 Hyde Ave S St. Paul. Cottage Grove, MN 55016 Bart will be providing the Leadership Development Mentoring service for this project. CITY OF WACONIA | Finance Director Recruitment Page 106 of 174PROCESS DETAILS STEP 1: PROJECT KICK-OFF & INFORMATION GATHERING DDA HR will gather and assemble background information pertaining to the organization and position. In addition, Liza will meet individually with all key staff to review the hiring process and discuss candidate attributes, experience, and other important qualifications. At the same time, the job description will be reviewed and updated as needed, and we will gather relevant comparative salary information for consideration. As part of the information gathering process, Liza will also conduct a Workplace Climate Assessment to capture a high-level snapshot of your organization’s current strengths and weaknesses. This brief analysis gathers feedback from key stakeholders on the strengths, challenges, opportunities, and threats within the organization, providing valuable context for the recruitment process. Deliverables: ■ Information gathering via interviews with key staff and others as identified. ■ DDA HR receives information from the organization such as organizational chart, logos/images, budgets, existing job description, etc. ■ Consultant will review the scope of the process and timeline with staff. ■ Results of Workplace Climate Assessment. STEP 2: DEVELOPMENT OF POSITION PROFILE Based on the information received from key staff, DDA HR will develop a professional position profile that is customized to present the organization in the most positive manner and provide prospective candidates with meaningful information. A draft will be presented to the City Administrator for review and approval prior to advertising. For a sample profile, see Addendum A. Deliverables: ■ Draft profile sent to the City Administrator for approval STEP 3: RECRUITMENT AND ADVERTISEMENT DDA HR will make direct contact with possible candidates including those who are not active job seekers or traditional candidates. In addition, we comprehensively advertise the position. These efforts will include local, regional, and national outreach. In today’s job market, it is important to reach candidates in ways that were not necessary even five years ago. Our efforts have resulted in 41% of candidates applying from outside of Minnesota. This means that 59% of candidates still are from within the state, so comprehensive strategies are needed. To address the current challenging job market, we have added advanced recruiting methodologies to our portfolio through LinkedIn’s robust recruiter platform. LinkedIn has nearly 1 billion members with over 65 million job seekers visiting LinkedIn Jobs every week. This offers us 100% visibility of all those members. Our job posts receive high visibility for both active and passive candidates across more than 69 million organizations and over 41,000 skills. The recruiter platform provides over 40 advanced recruiting filters, recommended matches, and up-to-date insights allowing us to directly contact individuals that possess the desired backgrounds and/or experiences. At the same time, it allows us to personally connect with candidates in a career focused environment. Local efforts (within Minnesota) will include: • Direct outreach to candidates • League of Minnesota Cities • Association of Minnesota Counties • GovernmentJobs.com • University of Minnesota CITY OF WACONIA | Finance Director Recruitment Page 107 of 174 • Minnesota Private College Consortium- Augsburg University, Bethel University, Carleton College, College of Saint Benedict, The College of St. Scholastica, Concordia College, Gustavus Adolphus College, Hamline University, Saint John’s University, Saint Mary’s University, St. Catherine University, St. Olaf College, and the University of St. Thomas • Minnesota State Colleges and Universities- Bemidji State University/Northwest Technical College, Metro State University, Minnesota State Universities of Moorhead & Mankato, Southwest Minnesota State University, St. Cloud State University, and Winona State University • Minnesota City County Management Association • Minnesota Government Finance Officers Association • Municipal Clerks and Finance Officers Association of Minnesota • Minnesota Society of Certified Public Accountants • LinkedIn Regional Outreach • Direct outreach to candidates • South Dakota Municipal League • Iowa League of Cities • League of Wisconsin Municipalities • Over 20 universities outside of Minnesota throughout the upper Midwest • Universities of Iowa, Wisconsin, South Dakota, Nebraska • LinkedIn Nationwide Outreach • Direct outreach to candidates • National Association of County Administrators • National League of Cities • National Association of Counties • International City/County Management Association • Women Leading Government • International Network of Asian Public Administrators • LinkedIn The simple DDA HR online application process will be used. This system enables us to efficiently manage applicant flow, and corresponding reference information, and allows us to communicate with each applicant quickly and effectively. We are known for our communication with both the applicant and our client which engages and informs both parties of each step. Additionally, our system also allows us to access, review, and evaluate thousands of prior applicants who may not be actively seeking a job but who may be open to the “right opportunity.” Deliverables: ■ Advertising outreach begins with posting on identified websites and social media platforms. ■ Direct contact through established professional networks. ■ We utilize our database of identified prospective candidates to contact via email or phone call. CITY OF WACONIA | Finance Director Recruitment Page 108 of 174STEP 4: INITIAL SCREENING AND REVIEW DDA HR will complete a comprehensive analysis of all applications received and identify approximately 8–12 semifinalists based on job-related criteria and desired attributes. Each semifinalist will complete an information disclosure, which provides the opportunity to proactively address any personal or professional incidents that could be perceived as reflecting negatively on job performance, qualifications, ethics, or other relevant factors. Semifinalists will also complete the Work Personality Index Select, which assesses personal characteristics and tendencies that influence job performance (see Addendum B). In coordination with DDA HR, the City Administrator and Assistant City Administrator (staff) will select candidates to advance to a first round of in-person interviews with staff and the DDA Consultant. One week prior to the first round of interviews, the information disclosure, personality index results, cover letter, and resume for each semifinalist will be made available to staff for review. DDA HR will facilitate the first round of in-person interviews. Following review of candidate materials and completion of the interviews, staff will determine which candidates will advance to a second round of in-person interviews with the City Council. DDA HR will notify those candidates not selected to move forward. Candidate names and certain background information become public once finalists are selected. Deliverables: ■ List of approximately 8-12 semifinalists with cover letter and resume. ■ Results of Work Personality Index Select. ■ Results of information disclosure. ■ Confirm interview schedule and logistics. ■ DDA HR will facilitate the first round of interviews ■ DDA HR will contact candidates not selected as finalists. STEP 5: SELECTION After the City staff selects finalists, DDA HR will complete comprehensive background screenings including criminal history, civil court history, verification of education, driver’s license review, credit check, and other items. Along with background checking all finalists, DDA HR will conduct character references with current and/or former employers to get a good understanding of each candidate’s role and responsibilities, performance and strengths, leadership and management style, communication and interpersonal skills, community engagement, areas for improvement, and overall fit. In addition, DDA HR will administer an Intellect Profile which measures verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. For more information about the Intellect Profile, see Addendum C. Early in the search process, Liza will work with staff to coordinate all interview logistics. Prior to interviews, Liza will prepare questions and then facilitate all interviews and other activities staff determines appropriate. Our goal is to make the process smooth and painless so you can focus your energy on finding the right person for the job, minimize staff disruptions, and not have to take on the additional burden of managing the hiring process. CITY OF WACONIA | Finance Director Recruitment Page 109 of 174Approximately one week prior to the final interview process, the Council will have access to each of the finalists’ application materials, background check results, reference information, information disclosure, a work personality report, and an intellectual profile. Deliverables: ■ List of 2 to 3 finalists, confirming interview schedule and logistics. ■ Summary of references and background checks. ■ Work Personality Index Select and Intellect Profile reports. ■ Information Disclosure. ■ Cover letter and resume. ■ Press release. STEP 6: OFFER & AGREEMENT After the interviews conclude, Liza will assist the Council in its deliberations. Working with a designated subcommittee, she will then work with staff to draft an employment offer, present an offer to the selected finalist, and negotiate terms in alignment with the parameters established by the Council. Deliverables: ■ Draft employment offer. ■ Present offer to recommended candidate. ■ Negotiate agreement terms. ■ DDA HR will contact those not selected. STEP 7: LEADERSHIP DEVELOPMENT MENTORING As a commitment to the long-term success of the new Finance Director, DDA Human Resources, Inc. will provide one year of leadership development mentoring to the new Finance Director following the hire. The goal of the program is to partner with the organization and the new Finance Director to ensure a successful transition into the new role. Deliverables: ■ Ten, 1.5 hour, in-person or virtual meetings with dedicated mentor, Bart Fischer, DDA Human Resources, Inc. and communication with this mentor outside of regular meetings when needs and challenges arise. ■ Onboarding support, strengthening leadership capacity, and ensuring alignment with organizational priorities and goals. ■ Provide the City Administrator with quarterly updates on mentoring focus, progress, and next steps for new Finance Director. CITY OF WACONIA | Finance Director Recruitment Page 110 of 174TIMELINE This timeline is tentative. The final timeline will be set after the Council’s decision to proceed. The dates highlighted in yellow indicate required Council participation. ITEM TASK COMPLETION DATE Decision by Council to February 19, 2026 proceed ▪ Meet with key staff and stakeholders Project Kick-off & ▪ Gather all pertinent background information and review job February 19-20, 2026 Information gathering description ▪ Review scope of process Professional position Develop position profile and advertisement. February 26, 2026 profile ▪ Post position upon approval of profile March 2, 2026- Candidate recruitment ▪ Comprehensively advertise March 30, 2026 ▪ Direct outreach and recruitment of prospective candidates DDA HR will review and rank applicants based on job related criteria & Screening of applicants March 31, 2026 desired attributes and select semifinalists. DDA HR will administer a Work Personality Index to all semifinalists. Personality Index Semi-finalist information forwarded to City Administrator & Assistant City April 6, 2026 Administrator for review on April 7, 2026. ▪ City Administrator & Assistant City Administrator will select semi- Interview and selection of finalists for first-round interviews. April TBD, 2026 finalists ▪ DDA HR will facilitate first round of interviews with staff. ▪ DDA HR will notify candidates not selected as finalists. DDA HR will conduct the following on the finalists: ▪ Background checks (criminal, education, credit, motor vehicle, etc.) Finalist Evaluation ▪ Comprehensive reference checks April 24, 2026 ▪ Intellect Profile (measures verbal reasoning, mathematical and logical reasoning, and overall mental aptitude) DDA HR will provide the Council information including: ▪ Summary of references Finalist packet ▪ Results of background checks April 30, 2026 ▪ Intellect Profile and Work Personality Index Select reports ▪ Resumes, etc. DDA HR will prepare all interview materials for second round of in- May 7, 2026 Interviews person interviews and be present at all interviews and other functions. Special Meeting Decision Council will select candidate for offer. May 7, 2026 DDA HR will present offer to and negotiate an agreement with the Offer and agreement recommended candidate based on the parameters established by May 18, 2026 Council Projected start date New Finance Director begins. June 2026 Leadership Development Mentoring begins to support onboarding, strengthen leadership capacity, July 2026 Mentoring and ensure alignment with organizational priorities and goals. CITY OF WACONIA | Finance Director Recruitment Page 111 of 174LIST OF SEARCH CLIENTS FROM THE PAST THREE YEARS In addition to the specific references listed on the following page, the organization is encouraged to speak with any of the entities listed below: 2026 Client Recruitment Steele County, MN Finance Director 2025 Client Recruitment City of Granite Falls, MN Finance Director City of Biwabik, MN City Administrator Three Rivers Park District Chief Financial Officer City of Woodbury, MN Human Resources Manager Cook County, MN County Administrator Lake Minnetonka Conservation District Executive Director City of St. Paul Park, MN City Administrator City of Lino Lakes, MN City Administrator Kandiyohi County Economic Development Executive Director City of St. Paul Park, MN Public Works Supervisor Minnesota Inter-County Association (MICA) Executive Director City of Jackson, MN City Administrator City of Red Wing, MN Council Administrator 2024 Client Recruitment Willmar Municipal Utilities General Manager City of Watertown, MN City Administrator City of Red Wing, MN Finance & Accounting Manager City of Granite Falls, MN Finance Director Anoka County, MN County Administrator Dakota County, MN County Manager Cottonwood County, MN County Attorney City of Maple Lake, MN City Administrator Becker County, MN County Administrator City of Waverly, MN City Administrator/Clerk Mahnomen County, MN County Administrator Steele County, MN County Administrator City of Waconia, MN Public Services Director City of Faribault, MN City Administrator City of Red Wing, MN Human Resources Manager DDA is currently conducting searches for the Cities of Arlington, Inver Grove Heights, Maple Lake, Montgomery, Morris, and Staples, as well as the Albert Lea Economic Development Agency, Minnesota Counties Information Systems, Pioneerland Library System, and the Southeast Minnesota Multi-County Housing and Redevelopment Authority. CITY OF WACONIA | Finance Director Recruitment Page 112 of 174FEE The fee for a Full-Service Executive Search process is $22,000, payable at the completion of the search. This all-inclusive fee covers professional services and all expenses including consultant’s travel, advertising, personality index, intellectual profile, background checks on all finalists, etc. If the course of the full-service search process is followed as put forth in the approved scope of work and no candidate is selected, we will repeat the recruitment once at no additional professional fee. The organization will only be responsible for paying an expense charge of $5,000. If the organization chooses to offer a travel stipend or reimbursement for expenses of the candidates, that cost is handled directly between the organization and the candidates. DDA HR would be available to provide input and guidance on this item. ASSURANCE Recruiting local government leaders is increasingly complex due to factors such as demographic shifts, the perception and attractiveness of public service careers, compensation and benefits, the political and organizational environment, evolving workforce expectations, and geographic or lifestyle considerations. To address these challenges, DDA HR offers assurances that reflect our commitment to your satisfaction and confidence in our ability to secure the right candidate. Our goal remains unchanged: to deliver the best possible candidates through a thorough, transparent, and results-driven process. Under the Full-Service Executive Search model, if the newly hired Finance Director leaves the organization for any reason within the first 12 months of employment, DDA HR will conduct one additional search at no professional service fee; the City will only be responsible for an expense charge of $5,000.* Additionally, every Full-Service Executive Search includes one year of leadership development mentoring provided by our dedicated mentor, Bart Fischer. This program includes ten monthly in-person or virtual sessions, along with on-call support, to help your new Finance Director successfully navigate their first year, build strong relationships, and deliver results for your organization and community.* *The organization’s eligibility for the one-year guarantee is contingent upon the new Finance Director’s attendance at a minimum of 7/10 of the scheduled leadership development mentoring sessions. REFERENCES Deborah Zorn Rich Murray Lake Minnetonka Conservation District Mayor, City of Albert Lea Board of Director for City of Shorewood Econ. Dev. Executive Director (ALEDA) & Executive Director Search HRA Executive Director Searches Phone Number: 612-889-3767 Phone Number: 507-383-1530 Email: dzorn@lmcd.org deborah.zorn@mac.com Email: rmurray@ci.albertlea.mn.us Page 113 of 174ACCEPTANCE The undersigned acknowledges receipt of and agreement to the terms outlined in this proposal and authorizes DDA Human Resources, Inc. to proceed with the agreed-upon service Authorized Representative Name: TIM LITFIN Title: MAYOR Signature: _______________________________________ Date: FEBRUARY 19, 2026 CITY OF WACONIA | Finance Director Recruitment Page 114 of 174 Addendums Addendum A: Sample Position Profile Addendum B: Work Personality Index Information Addendum C: Intellect Profile Information Addendum D: Additional Services CITY OF WACONIA | Finance Director Recruitment Page 115 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 8.20. Temporary On-Sale Liquor Licenses Waconia Lions Originating Dept: Administration Presented By: Sue Schwalbe Previous Council Action: Adopt Resolution No. 2026-018 Approving Temporary On-Sale Liquor License for the Waconia Lions Club for June 4, 2026. Item Type: Consent RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-059 to Approving Temporary On-Sale Liquor License for the Waconia Lions Club EXPLANATION OF AGENDA ITEM: On January 5, 2026, the City Council adopted Resolution No. 2026-018 approving a temporary liquor license for the Waconia Lions in conjunction with the Waconia Rodeo event scheduled for June 5, 2026, at the Carver County Fairgrounds. The Waconia Lions have since requested an extension of the temporary liquor license to include Friday, June 5; Saturday, June 6; and Sunday, June 7, 2026. The sale and consumption of alcoholic beverages would be limited to the Carver County Fairgrounds, located at 501 3rd Street West, Waconia. ATTACHMENTS: 1. Resolution No. 2026-059 Temp On Sale FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 116 of 174 CITY OF WACONIA RESOLUTION NO. 2026-059 RESOLUTION APPROVING TEMPORARY ON-SALE LIQUOR LICENSE WACONIA LIONS CLUB WHEREAS, an application for a temporary on-sale liquor license has been received in the Office of the City Administrator from the Waconia Lions Club for a Waconia Rodeo event to be held at the Carver County Fairgrounds, located at 501 3rd Street West in Waconia; and WHEREAS, On January 5, 2026, the Council adopted Resolution No. 2026-018 approving a temporary on-sale liquor license for the Waconia Rodeo event scheduled for June 4, 2026; and WHEREAS, an application to extend Resolution No. 2026-018 has been received in the Office of the City Administrator from the Waconia Lions Club to include Friday, June 5; Saturday, June 6; and Sunday, June 7, 2026; and WHEREAS, the sale and consumption of alcoholic beverages will be limited to the Carver County Fairgrounds, 501 3rd Street West in Waconia. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Waconia hereby approves the extension of the temporary on-sale liquor license for the Waconia Lions Club for June 5, June 6, and June 7, 2026, contingent upon completion of all forms, payment of all fees, receipt of certificates of insurance, and proof of compliance with state and local requirements Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 117 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 9.1. SITE PLAN and DESIGN REVIEW – GVT Tire & Auto Originating Dept: Community Development Presented By: Lane Braaten Previous Council Action: None Item Type: Regular Session RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Adopt Resolution No. 2026-060 approving the Site Plan and Design Review application for the proposed GVT Tire & Auto 401 13th Street East. EXPLANATION OF AGENDA ITEM: BACKGROUND Applicant: Axys Construction Owner(s): City of Waconia/10401 BRE Group LLC Address(es): 401 13th Street East PID#s: 753540010 Existing Zoning: B-1, Highway Business District Design District: Highway District REQUEST The applicant, Axys Construction, has submitted a Site Plan and Design Review application proposing the construction of a 6,640 square foot motor vehicle repair garage at 401 13th Street East. APPLICABLE ORDINANCE PROVISIONS: 1. Section 900.05 – District Regulations, Subd. 2.F – B-1, Highway Business District 2. Section 900.06 – Supplementary Regulations, Subd. 9 – Architectural Design Standards 3. Section 900.07 – Landscaping and Fencing 4. Section 900.08 – Performance Standards 5. Section 900.09 – Off-Street Parking, Loading, and Access Regulations 6. Section 900.10 – Sign Regulations 7. Section 900.12 - Administration, Enforcement and Procedures, Subd. 10 - Site Plan Review SITE PLAN REVIEW City Ordinance requires Site Plan Review “in order to further promote the safe and efficient use of land and to further enhance the value of property in the City.” City Ordinance requires Site Plan Review for any construction for which a building permit is required, except for construction of detached, single-family residential structures or structures accessory thereto. EXISTING USE The subject parcel is currently undeveloped. Page 118 of 174 ZONING The subject parcel is zoned B-1, Highway Business District. Automobile service and repair businesses are a permitted use in the B-1 zoning district. LOT REQUIREMENTS The B-1, High Business District section of the City Ordinance states “The purpose of this district is to provide for an appropriate range of businesses that will be utilized by area residents as well as vehicular traffic generate from the surrounding area.” The Lot Requirements for the Highway Business District are indicated in Table 1-1 below. Table 1-1. B-1 – Lot Requirements Proposed Site Improvements Lot Area 17,500 sq. ft. min. 68,200 sq. ft. Lot Width 100 ft. min. Conforming Maximum Hardcover Surface 80% max. Conforming Maximum Structure Height 35 ft. max. 28 ft. (top of parapet) Front Yard Setback 25 ft. min. Conforming Interior Side Yard Setback 15ft. min. Conforming Rear Yard Setback 20 ft. min. Conforming Parking Area Setback 8 ft. min. Conforming The proposed GVT Tire & Auto building meets all required setbacks, hardcover, and building height requirements for the B-1, Highway Business District based on a review of Sheet No. C2 of the plan set dated 12/29/25. VEHICULAR ACCESS The applicant is proposing two accesses off of the shared driveway access from County Road 10, which has been reviewed by the City Engineer and are acceptable as proposed. SCREENING OF EQUIPMENT Mechanical equipment, such as furnaces, air conditioners, elevators, transformers, and utility equipment, shall be screened, whether on the roof or mounted on the ground, with a screening material similar to or compatible with material used on the main structure. It appears that the mechanical equipment will be located on the roof and screening is provided to the north by the use of a parapet. Additional screening details shall be provided showing how the roof mounted mechanical systems will be enclosed/screened from the remaining directions (south, east and west). OFF-STREET PARKING Page 119 of 174City Ordinance requires the following parking requirements for motor vehicle service establishments: Four (4) spaces for each 1,000 square feet of gross floor space, less storage space. The total number of parking spaces required for the proposed building is 27. The applicant is proposing 42 parking spaces for the overall project, which is conforming. LANDSCAPING Section 900.07, Subd. 2.B of the City Ordinance requires one (1) tree for every one thousand (1,000) square feet of total building floor area or one (1) tree for every fifty (50) feet of site perimeter, whichever is greater. The project requires 23 trees to be planted based on the site perimeter of 1,146 feet. The applicant proposes to plant 25 trees on site which is consistent with City Code requirements. Further, the mix of coniferous and deciduous trees is consistent with code requirements. All proposed trees shall meet the minimum sizing and species requirements. More specifically, all deciduous trees shall be a minimum of 2.5 caliper inches in diameter measured 6 inches above ground and all coniferous trees shall be a minimum of 6 ft. in height. SIGNS A sign plan was not submitted with the Site Plan application. The applicant is aware that any future signage shall require a permit through the City and be formally reviewed at that time. The elevations provided indicate signage on the north façade and the east façade. The city sign regulations allow two (2) walls signs located on separate building faces, each covering a maximum of 10% of the building face on which it is located. The north façade shows what appears to be two signs on the front façade which would not be allowed under the City Code. Sign revisions will be necessary before building permit issuance. LIGHTING Section 900.08, Subd. 1.C provides standards for exterior lighting. Exterior lighting is required to be designed and arranged to limit direct illumination and glare in any contiguous parcel of land. Reflected glare or spill light shall not exceed five tenths (0.5) foot candle when the source of light abuts any residential or public use parcel. Additionally, reflected glare or spill light shall not exceed one (1.0) foot candle when the source of light abuts any commercial parcel or public right-of-way. The lighting plan appears to meet City Code lighting standards. All light poles and standards shall not exceed 35 feet. PEDESTRIAN ACCESS The applicant has proposed a sidewalk along the front façade of the building. Additionally, the applicant has included a pedestrian link from the sidewalk link extending from the New Creations Day Care site north to the existing sidewalk located along the south side of County Road 10. The sidewalk appears to extend onto the Kwik Trip parcel and may require Page 120 of 174 agreements and/or easement prior to placement of the sidewalk. Additionally, the crossing of the access driveway shared with Kwik Trip may need to be striped for pedestrians, signed, etc. The final placement and required improvements, if acceptable to the Planning Commission, should be reviewed and approved by the City Engineer prior to final design. TRASH City Ordinance requires “All trash and trash handling equipment to be stored within the principal structure, within an attached structure accessible from within the principal structure, or totally screened from eye-level view from public streets and adjacent residential properties. If accessory structures are proposed, they shall be constructed of the same building material as the principal structure.” The applicant has indicated that trash and trash handling equipment will be stored inside the building and will be rolled out for pickup as needed. Further, they state “No outdoor trash is being utilized.” GRADING. DRAINAGE & UTILITIES The utility, grading and storm water information has been initially reviewed by the City Engineer. There are a few outstanding items which require resolution, but nothing significant enough to preclude the Planning Commission and City Council from reviewing the site plan application. Any recommendation of approval shall require the applicant to work with the City Engineer to revise the grading, drainage, and utility information to the satisfaction of the City prior to any work commencing on site. SEWER AVAILABILITY CHARGE (SAC) AND CITY TRUNK FEES New construction, a new business, a change in location or change in the use of space in a way that creates more potential demand on the wastewater system will require submission to the Metropolitan Council for a Sewer Availability Charge (SAC) determination. The SAC determination made by the Metropolitan Council informs the City sewer and water trunk fees associated with the potential development, redevelopment and/or remodeling of the subject property, location, or business. City Code requires that for every SAC unit determined by the Metropolitan Council, the project will require the payment of one City sewer trunk fee and one City water trunk fee. The SAC and City trunk fees are included below for convenience. SAC Charge $2,485 per SAC unit determined by the Metropolitan Council Sewer Trunk Fee $4,200 per SAC unit determined by the Metropolitan Council Water Trunk Fee $6,500 per SAC unit determined by the Metropolitan Council Stormwater Trunk Fee $11,500 per acre Stormwater Access Fee $1,6000 per acre DESIGN REVIEW – HIGHWAY DISTRICT Page 121 of 174City Ordinance requires Design Review with the understanding that “the visual character and historic resources of the City are important attributes of its quality of life.” City Ordinance requires Design Review to be conducted as part of the Site Plan Review process. Based on a review of the plan set provided by the applicant for GVT Tire & Auto, the Planning Commission found that the application met the requirements of the Highway District Design Standards. Staff have provided a link below to the Architectural Design Standards section of the City Code for convenience in review. Please reference subpart E. Design Standards, Highway District https://library.municode.com/mn/waconia/codes/code_of_ordinances?nodeId=COOR_PTIXZO_ CH900ZOOR_S900.06.9ARDEST CONCLUSION/RECOMMENDATION The Planning Commission, at their regular meeting on February 5th, 2026, reviewed the GVT Tire & Auto Site Plan & Design Review application to allow the construction of a 6,640 square foot motor vehicle repair garage at 401 13th Street East. This Planning Commission recommended approval via a 5-0 vote. If the City Council approves of the Site Plan and Design Review application for GVT Tire & Auto, the Planning Commission and staff have recommended the following conditions for consideration: 1. The proposed improvements shall be completed as approved and as conditionally revised by the Planning Commission and the City Council. 2. All applicable permits are applied for by the applicant with all supporting documentation and issued prior to the start of construction. 3. The applicant shall work with the City Engineer to revise the grading, drainage and utility information to the satisfaction of the City prior to any work commencing on site. 4. The applicant shall provide the City with a letter of credit to guarantee the proper installation and growth of the approved landscape plan. The letter of credit shall be submitted by the developer prior to obtaining a building permit that is equal to the amount of the required landscaping to be installed for the project. The letter of credit shall be held by the City and must cover one full calendar year subsequent to the installation of said landscaping and must be conditioned upon complete and satisfactory implementation of the approved landscape plan. 5. All indirect costs with the building permit, review, and final plans associated with engineering and administrative costs shall be paid by the applicant/owner. 6. All future signage shall require a sign permit from the City of Waconia. 7. All future exterior mechanical equipment shall be screened in conformance with City Ordinance requirements. 8. Light poles and standards shall not exceed 35 feet. 9. The Fire Chief shall review and approve the final plans for any required fire access lanes and hydrant placement prior to work commencing on the site. 10. Final placement and location of the sidewalk extending from the subject parcel to the Page 122 of 174 sidewalk located on the south side of County Road 10 shall be reviewed and approved by the City Engineer prior to work commencing on site. If pedestrian striping, signage, etc. are required by the City Engineer, the applicant shall revise the plans accordingly. 11. The applicant shall contact the City Community Development Department for a final site inspection when all conditions of approval regarding this application have been completed. 12. The applicant shall obtain, if necessary, Carver County Water Management Organization (CCWMO) approval and permitting for erosion control and storm water management. A copy of any approvals or permits shall be submitted prior to any land disturbing activities. 13. The applicant shall obtain, if necessary, a General Construction Stormwater Permit (NPDES) from the Minnesota Pollution Control Agency and submit a copy to the City prior to any land disturbing activities. 14. The easement, watermain, sanitary sewer, grading and storm water issues shall be resolved to the satisfaction of the City Engineer prior to the issuance of a building permit. ATTACHMENTS: 1. Resolution No. 2026-060 GVT Tire & Auto Plan and Design 2. Location Map 3. GTV Tire & Auto Civil Set 4. GVT Architectural Plan Set 5. Site Photometrics FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: More sample text. Page 123 of 174 CITY OF WACONIA RESOLUTION 2026-060 A RESOLUTION APPROVING SITE PLAN & DESIGN REVIEW FOR THE PROPERTY LOCATED AT 401 13TH STREET EAST WHEREAS, Axys Construction (the “Applicant”), has submitted a Site Plan & Design Review application for the property located at 401 13th Street East (the “Property”) pursuant to Section 900.12 of the City Zoning Code; and WHEREAS, the subject parcel is described as Lot 1, Block 1, NC WACONIA ADDITION, Carver County, Minnesota and identified as PID# 753540010; and WHEREAS, the property is zoned for B-1, Highway Business District and is located within the Highway Design Standards District; and WHEREAS, the Applicant is proposing to construct a 6,684 square foot motor vehicle repair shop on the Property which is a permitted use in the B-1, Highway Business District; and WHEREAS, the Planning Commission, at their regular meeting on February 5th, 2026, voted 5-0 to recommend approval of the Site Plan & Design Review application with the following conditions: 1. The proposed improvements shall be completed as approved and as conditionally revised by the Planning Commission and the City Council. 2. All applicable permits are applied for by the applicant with all supporting documentation and issued prior to the start of construction. 3. The applicant shall work with the City Engineer to revise the grading, drainage and utility information to the satisfaction of the City prior to any work commencing on site. 4. The applicant shall provide the City with a letter of credit to guarantee the proper installation and growth of the approved landscape plan. The letter of credit shall be submitted by the developer prior to obtaining a building permit that is equal to the amount of the required landscaping to be installed for the project. The letter of credit shall be held by the City and must cover one full calendar year subsequent to the installation of said landscaping and must be conditioned upon complete and satisfactory implementation of the approved landscape plan. 5. All indirect costs with the building permit, review, and final plans associated with engineering and administrative costs shall be paid by the applicant/owner. 6. All future signage shall require a sign permit from the City of Waconia. 7. All future exterior mechanical equipment shall be screened in conformance with City Ordinance requirements. 8. Light poles and standards shall not exceed 35 feet. 9. The Fire Chief shall review and approve the final plans for any required fire access lanes and hydrant placement prior to work commencing on the site. 10. Final placement and location of the sidewalk extending from the subject parcel to the sidewalk located on the south side of County Road 10 shall be reviewed and approved by the City Engineer prior to work commencing on site. If pedestrian striping, signage, etc. are required by the City Engineer, the applicant shall revise the plans accordingly. Page 1 of 2 Page 124 of 174 11. The applicant shall contact the City Community Development Department for a final site inspection when all conditions of approval regarding this application have been completed. 12. The applicant shall obtain, if necessary, Carver County Water Management Organization (CCWMO) approval and permitting for erosion control and storm water management. A copy of any approvals or permits shall be submitted prior to any land disturbing activities. 13. The applicant shall obtain, if necessary, a General Construction Stormwater Permit (NPDES) from the Minnesota Pollution Control Agency and submit a copy to the City prior to any land disturbing activities. 14. The easement, watermain, sanitary sewer, grading and storm water issues shall be resolved to the satisfaction of the City Engineer prior to the issuance of a building permit. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Waconia hereby approves the Site Plan & Design Review application submitted by Axys Construction for the property located at 401 13th Street East subject to the conditions, findings and recommendations of the Waconia Planning Commission stated above. Adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 2 of 2 Page 125 of 174Location Map—401 13th Street East Page 126 of 1740.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.2 0.3 0.4 0.4 0.4 0.3 0.3 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.1159' 0.1 0.1 0.0 0.0 0.0 0.0 37' 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.3 0.5 0.7 0.9 1.0 0.8 0.6 0.4 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.2 0.2 0.1 0.1 0.0 0.0 0.0 21' 12' 108' 10' 20' 26' 20' 6' 77' Total Watts 633.2 540 158.3 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.4 0.7 1.0 1.6 2.4 2.6 2.0 1.3 0.8 0.6 0.5 0.5 0.5 0.5 0.6 0.5 0.5 0.4 0.3 0.2 0.1 0.0 0.0 0.0 Max/Min N.A. 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.5 0.8 1.5 2.4 3.5 4.8 4.9 3.9 2.6 1.7 1.2 0.9 0.8 0.8 0.9 1.0 1.0 1.0 0.8 0.5 0.2 0.1 0.1 0.1 0.0 0.0 0.1 0.1 0.1 0.2 0.3 0.4 0.7 1.2 2.0 3.3 4.7 5.8AA 5.9 4.9 3.5 2.4 1.6 1.2 1.0 1.1 1.4 1.7 1.8 1.7 1.5 0.9 0.3 0.2 0.1 0.1 0.0 Luminaire Watts 158.3 36 158.3 Avg/Min N.A. 0.1 0.1 0.1 0.1 0.2 0.3 0.5 0.7 1.3 2.2 3.6 5.1 5.7MH: 5.7 5.028 3.8 2.6 1.8 1.3 1.1 1.4 1.930' Side 2.5 Yard 2.9 Setback 2.9 2.5 1.4 0.6 0.3 0.2 0.1 0.1 12 65' 0.1 0.1 0.2 0.2 0.3 0.5 0.6 0.8 1.4 2.3 3.3 4.3 4.6 4.5 4.2 3.4 2.6 1.8 1.3 1.2 1.5 2.3 3.2 4.2 4.5 3.9 2.1 0.9 0.4 0.2 0.1 0.1 Luminaire Lumens 25598 3484 25598 0.1 0.2 0.2 0.3 0.5 0.7 0.9 1.0 1.7 2.4 3.0 3.5 3.6 3.6 3.4 3.0 2.5 1.8 1.3 1.2 1.6 2.5 3.7 4.9 5.9 5.2 3.3 1.4 0.6 0.2 0.1 0.1 26' 20' 15' Min 0.0 LLF 0.910 0.910 0.910 0.1 0.2 0.3 0.5 0.8 1.1 1.4 3.8 7.6 7.3 6.8 9.0 7.1 7.6 7.5 6.9 8.4 2.5 1.2 1.2 1.7 2.7 3.8 5.0 6.3AA 5.8 0.2 0.1 0.1 0.0 0.0 0.0 4' CYL CYL CYL CYL CYL CYL 0.1 0.2 0.5 0.8 1.4 2.2 2.9 2.6 1.1 1.9 2.8 3.8 5.0 5.9MH: 5.4 3.528 1.5 0.6 0.3 0.1 0.1 0.5 fc CYLMH: MH:13 MH:13 MH:13 13MH: MH:13 13 0.1 0.2 0.4 0.8 1.8 3.8 5.8 6.5 2.3 2.0 2.9 3.8 4.6 4.9 4.3 2.5 1.1 0.5 0.2 0.1 0.1 Max 16.1 MH: 13 # Date Comments Revisions 0.1 0.2 0.4 0.8 2.0 4.9 9.6 12.7 7.7 2.5 2.9 3.8 4.3 4.2 3.6 2.1 0.8 0.4 0.2 0.1 0.1 PROPOSED FOOTPRINT =CYL 0.1 0.2 0.4 0.7 1.9 5.2 10.7 16.1 3.6 2.5 3.0 3.9 4.4 4.3 3.6 2.1 0.8 0.4 0.2 0.1 0.1 64' 5,360 SF MH: 13 Avg 0.99 1 fc30' Rear Yard Setback WP 0.1 0.2 0.4 0.8 1.9 4.9 9.6 13.6 7.5 2.5 3.1 4.2 5.0 5.1 4.3 2.3 1.0 0.5 0.2 0.1 0.1 MH: 18 CYL 60' Front Yard Setback 0.1 0.2 0.4 0.8 1.8 3.8 6.4 7.3 3.1 2.1 3.1 4.2 5.4 6.1 5.2 3.0 1.3 0.5 0.2 0.1 0.1 MH: 13 7 Description ALF LS250 T4 G2 FSK-25000Lm-40K D70 G2 FSK-3460Lm- LCH 4R LS34 40K-Full ALF LS250 T4 G2 FSK-25000Lm-40K 6 0.1 0.2 0.4 0.7 1.5 2.6 3.5 3.4 CYL 1.1 1.9 2.9 4.1 5.2 6.3 5.8 3.7 1.5 0.6 0.2 0.0 0.0 0.25 fc4' AA 0.1 0.2 0.4 0.6 1.0 1.4 1.7 6.0MH: 7.8 7.713 7.9 9.9 7.8 8.9 8.0 7.3 2.0 1.6 1.4 1.4 1.8 2.7 3.8 4.9 5.9 5.3 3.3 1.4 0.5 0.2 0.1 0.1 Units Fc Drawn By: Daniel Budke CYL CYL CYL CYL CYL Scale: Date:12/23/2025 MH: 28 Checked By: 0.1 0.2 0.2 0.4 0.6 0.7 0.9 1.0MH: 1.7 2.213MH: 2.6 3.3MH:13 3.3 MH:13 3.6 3.513MH: 3.2 2.513 2.0 1.6 1.4 1.7 2.4 3.3 4.2 4.5 3.9 2.2 1.0 0.4 0.2 0.1 0.1 0.1 0.1 0.2 0.2 0.3 0.5 0.6 0.6 1.0 1.6 2.3 3.0 3.7 4.0 4.2 4.0 3.2 2.4 1.7 1.4 1.6 2.0 2.6 3.1 3.0 2.5 1.3 0.6 0.3 0.2 0.1 0.1 Arrangement Single Single Single 0.1 0.1 0.1 0.1 0.2 0.3 0.4 0.5 0.9 1.5 2.3 3.4 4.6 5.1 5.3 5.0 3.9 2.6 1.7 1.3 1.4 1.6 1.9 2.0 1.9 1.6 0.9 0.3 0.2 0.1 0.1 0.0 17 0.1 0.1 0.1 0.1 0.187' 0.2 0.3 0.4 0.8 1.4 2.2 3.3 4.8 5.9 6.0 5.3 3.8 2.5 1.6 1.2 1.1 1.2 1.3 1.3 1.2 1.0 0.6 0.2 0.1 0.1 0.1 0.0 Label AA CYL WP 0.0 0.0 0.1 0.1 0.1 0.2 0.2 0.3 0.6 1.0 1.7 2.7 4.1 5.2AA 5.3 4.4 3.1 2.0 1.3 0.9 0.8 0.8 0.7 0.7 0.7 0.5 0.4 0.2 0.1 0.1 0.0 0.0 CalcType Illuminance 30' Side Yard Setback MH: 28 Qty 4 15 1 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.2 0.4 0.6 0.9 1.3 2.2POND 3.1 3.2 2.3 1.5 1.1 0.8 0.6 0.5 0.4 0.4 0.4 0.4 0.3 0.2 0.1 0.1 0.0 0.0 0.0 37' 20' 26' 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.2 0.2 0.4 0.6 1.0 1.2 1.3 1.0 0.7 0.5 0.3 0.3 0.3 0.3 0.3 0.2 0.2 0.2 0.1 0.1 0.0 0.0 0.0 0.0 Golden Valley Tire & Auto 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.1 0.2 0.3 0.4 0.5 0.5 0.5 0.4 0.3 0.2 0.2 0.2 0.2 0.2 0.2 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.0 Page M of 1 Calculation Summary Calculation Label Ground_Planar Schedule Luminaire Symbol Page 141 of 174Calculation Summary Label CalcType Units Avg Max Min Avg/Min Max/Min Ground_Planar Illuminance Fc 0.99 16.1 0.0 N.A. N.A. Luminaire Schedule Symbol Qty Label Arrangement Description LLF Luminaire Luminaire Total Lumens Watts Watts 4 AA Single ALF LS250 T4 G2 FSK-25000Lm-40K 0.910 25598 158.3 633.2 15 CYL Single LCH 4R LS34 D70 G2 FSK-3460Lm- 0.910 3484 36 540 40K-Full 1 WP Single ALF LS250 T4 G2 FSK-25000Lm-40K 0.910 25598 158.3 158.3 Page M of1 Drawn By: Daniel Budke # Date Comments Revisions Golden Valley Tire & Auto Checked By: Date:12/23/2025 Scale: Page 142 of 174 REQUEST FOR CITY COUNCIL ACTION Meeting Date: February 19, 2026 Item Name: 9.2. Franchise Agreement & Fee Ordinance Updates Originating Dept: Finance Presented By: Nicole Meyer Previous Council Action: Public Information Meeting on Franchise Fees - Held: December 22, 2025 City Council Item Tabled : January 20, 2026 Item Type: Discussion RECOMMENDATIONS/COUNCIL ACTION/MOTION REQUESTED: Approve Ordinance No. 787 - An Ordinance Amending a Gas Energy Franchise Fee on Centerpoint Energy Minnesota Gas ("Centerpoint Energy") for Providing Gas Energy Service within the City of Waconia. Adopt Resolution No. 2026-032 Approving Summary Publication of Ordinance No. 787. Approve Ordinance No. 788 - An Ordinance Amending the Provisions of the Electric Utility Franchise for Northern States Power Company (AKA "Xcel Energy"), Waconia City Code Chapter 595 to Provide for a Franchise Fee. Adopt Resolution No. 2026-033 Approving Summary Publication of Ordinance No. 788. Approve Ordinance No. 789 - An Ordinance Implementing an Electric Energy Franchise Fee on Northern States Power Company ("Xcel Energy") for Providing Electric Energy Service within the City of Waconia. Adopt Resolution No. 2026-034 Approving Summary Publication of Ordinance No. 789 Approve Ordinance No. 790 - An Ordinance Granting Minnesota Valley Electric Cooperative A Non-Exclusive Franchise for Electric Energy. Adopt Resolution No. 2026-035 Approving Summary Publication of Ordinance No. 790 Approve Ordinance No. 791 - An Ordinance Implementing an Electric Energy Franchise Fee on Minnesota Valley Electric Cooperative for Providing Electric Energy Service within the City of Waconia. Adopt Resolution No. 2026-036 Aproving Summary Publication of Ordinance No. 791. EXPLANATION OF AGENDA ITEM: City staff have been working the last several weeks with Centerpoint Energy, Xcel Energy, and Minnesota Valley Electric on franchise agreement and fee ordinance updates and have finalized the ordinances as attached. In these conversations, staff worked to outline the requirements set forward for collection of franchise fees with each utility company. We have outlined the fees as established and reviewed by the City Council along with the City Council's desire to outline in the fee ordinance what the franchise fee revenues will be used for (dedicated to pavement rehabilitation and playground replacement based on the City's capital improvement plan) and the votes needed to update fee ordinances with the utility companies (four-fifths majority vote). Page 143 of 174 Below is a summary of what each ordinance is about. Please note that each utility company will have a franchise agreement ordinance (Centerpoint & Xcel Engery already have one established) and a franchise fee ordinance which will outline the franchise fee and what it will be used for. Ordinance No. 787 is an ordinance implementing a gas energy franchise fee on Centerpoint Energy Minnesota Gas for providing gas energy service within the City of Waconia. The City has a franchise fee agreement that was approved with Centerpoint Energy in 2002. Staff expects this ordinance (No. 597) may have some updates in the future that will not affect franchise fees ordinance set here for approval today. Ordinance No. 788 is an ordinance amending the provisions of the electric utility franchise for Northern States Power Company (AKA "Xcel Energy"), Waconia City Code Chapter 595 to provide for a franchise fee. The City's current Chapter 595 of the City code needs to be updated with the attached language to outline that a franchise fee will be charged and will be outlined in a new chapter of the City's code - Chapter 596. Ordinance No. 789 an ordinance implementing an electric energy franchise fee on Northern States Power Company ("Xcel Energy") for providing electric energy service within the City of Waconia. As mentioned above, the City has a current franchise agreement with Xcel Energy in the City's code in Chapter 595. The fee ordinance items will be in the City's code under a new chapter of City Code as Chapter 596. Ordinance No. 790 an ordinance granting Minnesota Valley Electric Cooperative (MVEC) a non-exclusive franchise for electric energy establishes a franchise agreement with MVEC that is not currently in place with the City. This will be a new chapter of the City's code - Chapter 593. Ordinance No. 791 an ordinance implementing an electric energy franchise fee on Minnesota Valley Electric Cooperative for providing electric energy service within the City of Waconia accompanies Chapter 593 (as listed above), a new Chapter of the City code that outlines the franchise fee that will be charged to MVEC. At the time of publication of the packet, staff was still waiting for comments and a timeline from Minnesota Valley Electric on the proposed language. Because a new franchise agreement and ordinance establishing fees needs to be created for them, this process has taken a bit longer to finalize and City staff wants to ensure enough time for proper review and establishment. It is possible Ordinance No. 790 and 791 will be pulled from the agenda and considered on February 2, 2026 if City staff do not get comments back on the attached proposed language. Centerpoint Engery and Northern States Power (Xcel Energy) have reviewed the proposed changes and have provided comments to City staff prior to publication of the packet. With the approval of these ordinances, staff will work to publish the information and reach out to each utility company with the finalized agreements, fees, and information. Staff are looking Page 144 of 174forward to getting processes and procedures set up for receipt and reconciliation that will start this summer. ATTACHMENTS: 1. CenterPoint Energy Franchise Fee Ordinance 787 Waconia (Draft 2.11.26-R) 2. Resolution No. 2026-032 Summary Publication No. 787 3. Xcel Energy Franchise Ordinance 788 AMENDMENT Waconia (CLEAN 1.20.26) 4. Resolution No. 2026-033 Summary Publication No. 788 5. Xcel Energy Franchise Fee Ordinance 789 Waconia (Draft 1.14.25) 6. Resolution No. 2026-034 Summary Publication No. 789 7. Minnesota Valley Electric Franchise Ordinance 790 Waconia (DRAFT 1.14.25) 8. Resolution No. 2026-035 Summary Publication No. 790 9. Minnesota Valley Franchise Fee Ordinance 791 Waconia (Draft 1.14.25) 10. Resolution No. 2026-036 Summary Publication No. 791 FINANCIAL IMPLICATIONS: ADVISORY BOARD RECOMMENDATIONS: Funding Sources & Uses: Planning Commission: Budget Information: Park Board: Budgeted Non-Budgeted Personnel Committee: Amendment Required Other: Page 145 of 174 ORDINANCE NO. 787 CITY OF WACONIA, CARVER COUNTY, MINNESOTA Motion by Councilmember Second by Councilmember AN ORDINANCE IMPLEMENTING A GAS ENERGY FRANCHISE FEE ON CENTERPOINT ENERGY MINNESOTA GAS (“CENTERPOINT ENERGY”) FOR PROVIDING GAS ENERGY SERVICE WITHIN THE CITY OF WACONIA The City Council of the City of Waconia, Minnesota, ordains the following, which shall be inserted into the Waconia City Code as Chapter 598: CHAPTER 598 GAS FRANCHISE FEE Section 598.01 Definitions 598.02 Purpose and Authority 598.03 Franchise Fee Statement and Schedule 598.04 Payment 598.05 Record Support for Payment 598.06 Payment Adjustments 598.07 Surcharge 598.08 Dispute Resolution 598.09 Effective Date of Franchise Fee 598.10 Relation to Franchise Agreement 598.11 Periodic Review Page 1 of 4 Page 146 of 174Gas Franchise Fee. 598.01 Definitions. For the purposes of this Ordinance, the following terms shall have the following meanings: City. The City of Waconia, County of Carver, State of Minnesota. Company. CenterPoint Energy Minnesota Gas (“CenterPoint Energy”), its successors and assigns. Franchise Agreement. The franchise agreement between the City and the Company pursuant to City Ordinance Chapter 596 et seq. granting a franchise for gas service within the City of Waconia. Franchise Fee. The fee as stated in Section 597.03 of this Ordinance. Gas Energy. Both retail and wholesale natural, manufactured, or mixed gas. Gross Revenues. All sums received by the Company from the sale or delivery of Gas Energy within the Franchise Area or the corporate limits of the City. By way of example and not limitation, this includes all Company riders, energy, demand, customer charges, metering fees, sales true-ups, rate adjustments, and interim rates. However, gross revenues excludes any Company surcharge to customers for the purpose of reimbursing the Company for the cost resulting from the franchise fee, extension charges, and customer services charges. Notice. “Notice” means a writing served by any party or parties on any other party or parties. Notice to the Company shall be mailed to CenterPoint Energy, Minnesota Division Vice President, 505 Nicollet Mall, Minneapolis, Minnesota, 55402. Notice to the City shall be mailed to the City of Waconia, Attention City Administrator, 201 South Vine Street, Waconia, MN 55387. 598.02 Purpose and Authority. The Waconia City Council has determined that, pursuant to Minnesota Statutes § 216B.36 it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural gas and electric services within the City. Pursuant to the Franchise Agreement the City has the right to impose a franchise fee on the Company. The City reserves all rights under Minnesota Statutes §§ 216B.36 and 301B.01, or any other applicable law, to require a Franchise Fee at any time during the term of, and in consideration for, the electric franchise granted to the Company. The Waconia City Council has determined that the franchise fees shall be solely dedicated for the purpose of funding pavement rehabilitation as identified in the adopted Capital Investment Plan as well as the playground replacement schedule as identified in the adopted Capital Investment Plan. Page 2 of 4 Page 147 of 174598.03 Franchise Fee Statement and Schedule. A franchise fee is hereby imposed on the Company at a rate shown in the following table, on a per meter basis, commencing with the billing period beginning on June 1, 2026. Account Type Monthly Fee per meter Residential $5.00 Commercial A $10.00 Commercial B $30.00 Commercial C $60.00 SVDF A & B $60.00 Large Volume, Firm and Dual Fuel $100.00 598.04 Payment. Franchise fees are to be collected by the Company, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970, and submitted to the City as follows: January – March collections due by April 30 April – June collections due by July 31 July – September collections due by October 31 October – December collections due by January 31 598.05 Record Support for Payment. The Company shall make each payment when due and, if requested by the City, shall provide a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total made to account for any non-collectible accounts, refunds or error corrections. The Company shall permit the City, and its representatives, access to the Company’s records for the purpose of verifying such statements. 598.06 Payment Adjustments. Payment to the City will be adjusted where the Company is unable to collect the franchise fee. This includes non-collectible accounts. 598.07 Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates of city residents to reimburse the Company for the cost of the fee, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. 598.08 Dispute Resolution. Any dispute, including enforcement of a default regarding this Ordinance will be resolved in accordance with Subsection 2.5 of the Franchise Agreement. Page 3 of 4 Page 148 of 174 598.09 Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its publication and ninety (90) days or more after sending written notice enclosing a copy of this adopted Ordinance to the Company by certified mail. Collection of the fee shall commence on June 1, 2026. 598.10 Relation to Franchise Agreement. This ordinance is enacted in compliance with the Franchise Agreement and shall be interpreted as such. In the event of a conflict, to the greatest extent possible, both ordinances shall be fully enforced. Where a conflict cannot be reconciled so that both ordinances have effect, the provisions of this Ordinance shall prevail. 598.11 Periodic Review. The City Council shall review this ordinance from time to time in whatever manner the City then determines to be appropriate, including, but not limited to, review by the City Council in either a work session or a regular session. A change to the franchise fees identified in section 598.03 shall only be amended upon a four-fifths (4/5) majority vote of the City Council. Failure to review this ordinance shall not in any way invalidate or limit it. Effective Date. This ordinance takes effect as provided herein. PASSED AND ADOPTED BY THE CITY OF WACONIA CITY COUNCIL THIS _____ DAY OF _________________, 2026. _____________________________________ Tim Litfin, Mayor ATTEST: _________________________________ Jackie Schulze, City Clerk Published in the Sun Patriot newspaper the _____ day of ________________, 2026. Page 4 of 4 Page 149 of 174 CITY OF WACONIA RESOLUTION NO. 2026-032 A RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO.787 WHEREAS, the City Council of the City of Waconia, Minnesota (the “City”) adopted Ordinance No. 787 on February 19, 2026 (the “Ordinance”); and WHEREAS, pursuant to Minnesota Statutes §412.191, the City may publish the title and a summary of an Ordinance instead of its full text if the summary informs the public of the intent and effect of the Ordinance and the summary is approved by a four-fifths vote of the City Council; and WHEREAS, the City Council finds: i) the summary set forth below informs the public of the intent and effect of the Ordinance; and ii) the title and summary of the Ordinance should be published instead of the full text of the Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, as follows: 1. The above recitals and findings are incorporated as resolutions of the City Council. 2. The following official summary of Ordinance No. 787 is hereby approved: ORDINANCE NO. 787, an Ordinance Amending a Gas Energy Franchise Fee on Centerpoint Energy Minnesota Gas (“Centerpoint Energy”) for Providing Gas Energy Service within the City of Waconia. The full text of the ordinance is available for public inspection during regular office hours at the office of the City Clerk, City Hall, 201 South Vine Street, Waconia, and will also be posted at City Hall. Further, any person may request the City to send the full text of the ordinance via standard or electronic mail by calling City Hall at (952) 442-2184. 3. The City Administrator shall submit the Ordinance title and summary to a qualified newspaper for publication using bold type no smaller than eight points in size. Passed and adopted by the City Council of the City of Waconia this 19th day of February, 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 150 of 174 ORDINANCE NO. 788 CITY OF WACONIA, CARVER COUNTY, MINNESOTA Motion by Councilmember Second by Councilmember AN ORDINANCE AMENDING THE PROVISIONS OF THE ELECTRIC UTILITY FRANCHISE FOR NORTHERN STATES POWER COMPANY (AKA “Xcel Energy”), WACONIA CITY CODE CHAPTER 595, TO PROVIDE FOR A FRANCHISE FEE The City Council of the City of Waconia, Minnesota, does hereby ordain that Waconia City Code Chapter 595 is hereby amended as follows: Waconia City Code Chapter 595, Section 595.09 is deleted and replaced in its entirety to read as follows: 595. 09 Franchise Fee. Subd. 1. Form. During the term of the franchise hereby granted, the City may charge the Company a franchise fee. The franchise fee will be collected on a flat per meter basis, or by some other method that is mutually acceptable to both City and Company for each retail customer within the corporate limits of the City. The amount of the fee collected may differ for each customer class. The City will use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City and be consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company will provide a formula that will produce a substantially similar fee amount to the City. If the City and Company are unable to agree, the disagreement shall be subject to the Dispute Resolution provisions of this Franchise. Subd. 2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly adopted by the City Council. The effective date of the franchise fee ordinance shall be no less than 90 days after written Notice enclosing a copy of the duly adopted and approved ordinance has been served upon the Company by certified mail. The Company is not required to collect a franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law, provided the Company notifies the City Council of the same within the 90-day period. Subd. 3. Condition of Fee. The separate ordinance imposing the fee shall not be effective against the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale of energy within the City by any other Electric Energy supplier, provided that, as to such supplier, the City has the authority or contractual right to require a franchise fee or similar fee through an agreed upon franchise. Page 1 of 2 Page 151 of 174 Subd. 4. Collection of Fee. The franchise fee shall be payable not less than quarterly during complete billing months of the period for which payment is to be made. The franchise fee formula may be changed from time-to-time; however, the change shall meet the same Notice and acceptance requirements and the fee may not be changed more often than annually. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City and be consistent with Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. Such fee is subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the Company. The Company shall not be responsible to pay the City fees that the Company is unable to collect under Commission rules or order. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company’s determination of the franchise fee payments. Subd. 5. Continuation of Franchise Fee. If the City and Company are unable to agree on the terms of a new franchise by the time this Franchise Ordinance expires, this Franchise Ordinance will remain in effect until a new franchise is agreed upon, or until 90 days after the City or Company serves written notice to the other party of its intention to allow the franchise to expire, but in no event shall this Franchise Ordinance continue for more than one year after expiration of the term set forth in Section 595.02 subdivision 1. Effective Date. This ordinance will be effective upon its passage and publication. PASSED AND ADOPTED BY THE CITY OF WACONIA CITY COUNCIL THIS 19TH DAY OF FEBRUARY, 2026. _____________________________________ Tim Litfin, Mayor ATTEST: _________________________________ Jackie Schulze, Assistant City Administrator Published in the Sun Patriot newspaper the _____ day of ________________, 2026. Page 2 of 2 Page 152 of 174 CITY OF WACONIA RESOLUTION NO. 2026-033 A RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO.788 WHEREAS, the City Council of the City of Waconia, Minnesota (the “City”) adopted Ordinance No. 788 on February 19, 2026 (the “Ordinance”); and WHEREAS, pursuant to Minnesota Statutes §412.191, the City may publish the title and a summary of an Ordinance instead of its full text if the summary informs the public of the intent and effect of the Ordinance and the summary is approved by a four-fifths vote of the City Council; and WHEREAS, the City Council finds: i) the summary set forth below informs the public of the intent and effect of the Ordinance; and ii) the title and summary of the Ordinance should be published instead of the full text of the Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, as follows: 1. The above recitals and findings are incorporated as resolutions of the City Council. 2. The following official summary of Ordinance No. 788 is hereby approved: ORDINANCE NO. 788, an Ordinance Amending the Provisions of the Electric Utility Franchise for Northern States Power Company (AKA “Xcel Energy”), Waconia City Code Chapter 595 to Provide for a Franchise Fee within the City of Waconia The full text of the ordinance is available for public inspection during regular office hours at the office of the City Clerk, City Hall, 201 South Vine Street, Waconia, and will also be posted at City Hall. Further, any person may request the City to send the full text of the ordinance via standard or electronic mail by calling City Hall at (952) 442-2184. 3. The City Administrator shall submit the Ordinance title and summary to a qualified newspaper for publication using bold type no smaller than eight points in size. Passed and adopted by the City Council of the City of Waconia this 19th day of February, 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 153 of 174 ORDINANCE NO. 789 CITY OF WACONIA, CARVER COUNTY, MINNESOTA Motion by Councilmember Second by Councilmember AN ORDINANCE IMPLEMENTING AN ELECTRIC ENERGY FRANCHISE FEE ON NORTHERN STATES POWER COMPANY (“XCEL ENERGY”) FOR PROVIDING ELECTRIC ENERGY SERVICE WITHIN THE CITY OF WACONIA The City Council of the City of Waconia, Minnesota, ordains the following, which shall be inserted into the Waconia City Code as Chapter 596: CHAPTER 596 ELECTRIC FRANCHISE FEE Section 596.01 Definitions 596.02 Purpose and Authority 596.03 Franchise Fee Statement and Schedule 596.04 Payment 596.05 Record Support for Payment 596.06 Payment Adjustments 596.07 Surcharge 596.08 Dispute Resolution 596.09 Effective Date of Franchise Fee 596.10 Relation to Franchise Agreement 596.11 Periodic Review Page 1 of 4 Page 154 of 174Electric Franchise Fee. 596.01 Definitions. For the purposes of this Ordinance, the following terms shall have the following meanings: City. The City of Waconia, County of Carver, State of Minnesota. Company. Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, its agents, successors, and assigns including all agents, successors, or assigns that own or operate any part or parts of the Electric Facilities subject to this Ordinance. Franchise Agreement. The franchise agreement between the City and the Company pursuant to City Ordinance Chapter 596 et seq. granting a franchise for electric service within the City of Waconia. Franchise Fee. The fee as stated in Section 597.03 of this Ordinance. Electric Energy. Both retail and wholesale natural, manufactured, or mixed electric. Gross Revenues. All sums received by the Company from the sale or delivery of Electric Energy within the Franchise Area or the corporate limits of the City. By way of example and not limitation, this includes all Company riders, energy, demand, customer charges, metering fees, sales true-ups, rate adjustments, and interim rates. However, gross revenues excludes any Company surcharge to customers for the purpose of reimbursing the Company for the cost resulting from the franchise fee, extension charges, and customer services charges. Notice. “Notice” means a writing served by any party or parties on any other party or parties. Notice to the Company shall be mailed to Northern States Power Company, Attn: General Counsel 414 Nicollet Mall, Minneapolis, MN 55401. Notice to the City shall be mailed to the City of Waconia, Attention City Administrator, 201 South Vine Street, Waconia, MN 55387. 596.02 Purpose and Authority. The Waconia City Council has determined that, pursuant to Minnesota Statutes § 216B.36 it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural electric and electric services within the City. Pursuant to the Franchise Agreement the City has the right to impose a franchise fee on the Company. The City reserves all rights under Minnesota Statutes §§ 216B.36 and 301B.01, or any other applicable law, to require a Franchise Fee at any time during the term of, and in consideration for, the electric franchise granted to the Company. The Waconia City Council has determined that the franchise fees shall be solely dedicated for the purpose of funding pavement rehabilitation as identified in the adopted Capital Investment Plan as well as the playground replacement schedule as identified in the adopted Capital Investment Plan. Page 2 of 4 Page 155 of 174596.03 Franchise Fee Statement and Schedule. A franchise fee is hereby imposed on the Company at a rate shown in the following table, on a per meter basis, commencing with the billing period immediately following the Effective Date. Account Type Monthly Fee* Residential $5.00 Small C&I, Non-Demand $10.00 Small C&I, Demand $30.00 Large C&I $60.00 * This fee is an account-based fee on each premise and not a meter-based fee. In the event that an entity covered by this ordinance has more than one meter at a single premise, but only one account, only one fee shall be assessed to that account. If a premise has two or more meters being billed at different rates, the Company may have an account for each rate classification, which will result in more than one franchise fee assessment for electric service to that premise. If the Company combines the rate classifications into a single account, the franchise fee assessed to the account will be the largest franchise fee applicable to a single rate classification for energy delivered to that premise. In the event any entities covered by this ordinance have more than one premise, each premise (address) shall be subject to the appropriate fee. In the event a question arises as to the proper fee amount for any premise, the Company’s manner of billing for energy used at all similar premises in the city will control. 596.04 Payment. Franchise fees are to be collected by the Company, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970, and submitted to the City as follows: January – March collections due by April 30 April – June collections due by July 31 July – September collections due by October 31 October – December collections due by January 31 596.05 Record Support for Payment. The Company shall make each payment when due and, if requested by the City, shall provide a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total made to account for any non-collectible accounts, refunds or error corrections. The Company shall permit the City, and its representatives, access to the Company’s records for the purpose of verifying such statements. 596.06 Payment Adjustments. Payment to the City will be adjusted where the Company is unable to collect the franchise fee. This includes non-collectible accounts. Page 3 of 4 Page 156 of 174 596.07 Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates of city residents to reimburse the Company for the cost of the fee, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. 596.08 Dispute Resolution. Any dispute, including enforcement of a default regarding this Ordinance will be resolved in accordance with 595.02 subd. 5 of the Franchise Agreement. 596.09 Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its publication and ninety (90) days or more after sending written notice enclosing a copy of this adopted Ordinance to the Company by certified mail. Collection of the fee shall commence as provided above. 596.10 Relation to Franchise Agreement. This ordinance is enacted in compliance with the Franchise Agreement and shall be interpreted as such. In the event of a conflict, to the greatest extent possible, both ordinances shall be fully enforced. Where a conflict cannot be reconciled so that both ordinances have effect, the provisions of this Ordinance shall prevail. 596.11 Periodic Review. The City Council shall review this ordinance from time to time in whatever manner the City then determines to be appropriate, including, but not limited to, review by the City Council in either a work session or a regular session. A change to the franchise fees identified in section 598.03 shall only be amended upon a four-fifths (4/5) majority vote of the City Council. Failure to review this ordinance shall not in any way invalidate or limit it. Effective Date. This ordinance takes effect as provided herein. PASSED AND ADOPTED BY THE CITY OF WACONIA CITY COUNCIL THIS 19TH DAY OF FEBRUARY 2026. _____________________________________ Tim Litfin, Mayor ATTEST: _________________________________ Jackie Schulze, Assistant City Administrator Published in the Sun Patriot newspaper the _____ day of ________________, 2026. Page 4 of 4 Page 157 of 174 CITY OF WACONIA RESOLUTION NO. 2026-034 A RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO.789 WHEREAS, the City Council of the City of Waconia, Minnesota (the “City”) adopted Ordinance No. 789 on February 19, 2026 (the “Ordinance”); and WHEREAS, pursuant to Minnesota Statutes §412.191, the City may publish the title and a summary of an Ordinance instead of its full text if the summary informs the public of the intent and effect of the Ordinance and the summary is approved by a four-fifths vote of the City Council; and WHEREAS, the City Council finds: i) the summary set forth below informs the public of the intent and effect of the Ordinance; and ii) the title and summary of the Ordinance should be published instead of the full text of the Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, as follows: 1. The above recitals and findings are incorporated as resolutions of the City Council. 2. The following official summary of Ordinance No. 789 is hereby approved: ORDINANCE NO. 789, an Ordinance Implementing an Electric Energy Franchise Fee on Northern States Power Company (“Xcel Energy”) for Providing Electric Energy Service within the City of Waconia. The full text of the ordinance is available for public inspection during regular office hours at the office of the City Clerk, City Hall, 201 South Vine Street, Waconia, and will also be posted at City Hall. Further, any person may request the City to send the full text of the ordinance via standard or electronic mail by calling City Hall at (952) 442-2184. 3. The City Administrator shall submit the Ordinance title and summary to a qualified newspaper for publication using bold type no smaller than eight points in size. Passed and adopted by the City Council of the City of Waconia this 19th day of February, 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 158 of 174 CITY OF WACONIA ORDINANCE NO. 790 AN ORDINANCE GRANTING MINNESOTA VALLEY ELECTRIC COOPERATIVE A NONEXCLUSIVE FRANCHISE FOR ELECTRIC ENERGY The City Council of the City of Waconia, Minnesota, ordains the following, which shall be inserted into the Waconia City Code as Chapter 593: CHAPTER 593 ELECTRIC FRANCHISE Section 593.01 Definitions 593.02 Adoption of Franchise 593.03 Location; Other Regulations 593.04 Relocations 593.05 Inspection 593.06 Revocation 593.07 Right to a Hearing 593.08 Application of Chapter to Other Requirements 593.09 Abandoned Facilities 593.10 Miscellaneous 593.11 Amendment Procedure 593.12 Effective Date 593.01 Definitions. The following terms, as used in this Chapter, shall have the meanings stated in this section: “City” means the City of Waconia, County of Carver, State of Minnesota. 1 Page 159 of 174 “City Utility System” means facilities used for providing public utility service owned or operated by the City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic signals, but excluding facilities for providing heating, lighting, or other forms of energy. “Commission” means the Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all or part of the authority to regulate electric retail rates now vested in the Minnesota Public Utilities Commission. “Company” means Minnesota Valley Electric Cooperative, its successors and assigns, including all successors or assigns that own or operate any part or parts of the Electric Facilities subject to this Franchise. “Franchise” means this electric franchise ordinance. “Electric Energy” includes both retail and wholesale electrical energy for light, heat, power and other purposes. “Electric Facilities” means transmission and distribution towers, poles, lines, guys, anchors, conduits, fixtures, structures, and all equipment and appurtenances owned or operated by Company for the purpose of providing Electric Energy. “Notice” means a writing served by any party or parties on any other party or parties. Notice to the Company shall be mailed to Minnesota Valley Electric Cooperative, ATTN: CEO, 125 Minnesota Valley Electric Drive, Jordan, MN 55352-9369. Notice to the City shall be mailed to City of Waconia, 201 South Vine Street, Waconia, MN 55387. Any party may change its respective address for the purpose of this Franchise by written Notice to the other parties. “Public Ground” means land owned or otherwise controlled by the City for utility easements, park, trail, walkway, open space or other similar purposes, which is held for use in common by the public or for public benefit and is not a Public Way. “Public Way” means any highway, street, alley or other public right-of-way within the City. 593.02 Adoption of Franchise. Subd. 1. Grant of Franchise. The City hereby grants the Company, for a period of 10 years from the date this Franchise is passed and approved by the City, the right to transmit and furnish Electric Energy for public and private use within and through the Franchise Area and also the right to transport Electric Energy through the limits of the City, as its boundaries now exist or as they may be extended in the future, for use inside and outside of the City limits. For these purposes, the Company may construct, operate, repair, and maintain Electric Facilities in, on, over, under and across the Public Ways and Public Grounds, subject to the provisions of this Franchise. The Company may do 2 Page 160 of 174 all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to a public right-of-way ordinance or permit requirements adopted consistent with state law. Subd. 2. Effective Date; Written Acceptance. This Franchise shall be in force and effect from and after the passage of this Franchise and publication as required by law and its acceptance by the Company. If the Company does not file a written acceptance with the City within 60 days after the date the City Council adopts this Franchise, or otherwise inform the City that the Company does not accept this Franchise, the City Council by resolution may revoke this Franchise or pursue any other legal or equitable remedy. Subd. 3. Service and Electric Rates. The terms and conditions of service and the rates to be charged by the Company for Electric Energy in the City are subject to the exclusive jurisdiction of the Commission. Subd. 4. Publication Expense. The Company shall pay the expense of publication of this Franchise. Subd. 5. Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written Notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in District Court to interpret and enforce this Franchise or for such other relief as may be permitted by law or equity. Subd. 6. Continuation of Franchise. If the City and the Company are unable to agree on the terms of a new franchise by the time this Franchise expires, this Franchise will remain in effect until a new franchise is agreed upon, or until 90 days after the City or the Company serves written Notice to the other party of its intention to allow the franchise to expire. The Company shall continue to collect and remit to the City any franchise fee during any period of continuation of the Franchise under this subsection as though the Franchise had not expired 593.03 Location; Other Regulations. Subd. 1. Location of Facilities. Electric Facilities shall be located, constructed, and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways or Public Grounds and so as not to disrupt normal operation of any 3 Page 161 of 174 City Utility System. Notwithstanding anything to the contrary herein, Electric Facilities may only be located on Public Grounds with the City’s prior written approval, which may be granted or denied in the City’s discretion. The location and relocation of Electric Facilities shall be subject to permits, if required, and reasonable regulations of the City consistent with authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent not inconsistent with a specific term of this Franchise. Subd. 2. Street Openings. The Company shall not open or disturb the surface of any Public Way or Public Ground for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee, Permit conditions imposed on the Company shall not be more burdensome than those imposed on other public-right-of-way users for similar facilities or work. The Company may, however, open and disturb the surface of any Public Way or Public Ground without a permit if (i) an emergency exists requiring the immediate repair of Electric Facilities and (ii) the Company gives telephone, email or similar Notice to the City before commencement of the emergency repair, if reasonably possible. Within two (2) business days after commencing the repair, the Company shall apply for any required permits and pay any required fees. Subd. 3. Restoration. After undertaking any work requiring the opening of any Public Way or Public Ground, the Company shall restore the Public Ways or Public Grounds in accordance with Minnesota Rules, Part , 7819.1100 and applicable City ordinances and standards not prohibited by state law. The Company shall restore the Public Way or Public Ground to as good a condition as formerly existed and shall maintain the surface in good condition for six (6) months thereafter. All work shall be completed as promptly as weather permits, and if the Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Way or Public Ground in the said condition, the City shall have, after demand to the Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five (5) days, the right to make the restoration of the Public Ways or Public Grounds at the expense of the Company. The Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for non-compliance with this section. The Company shall not be required to post a construction, payment, or other bond unless state law requires a bond. Subd. 4. Avoid Damage to Electric Facilities. The Company must take reasonable measures to prevent the Electric Facilities from causing damage to persons or property. The Company must take reasonable measures to protect the Electric Facilities from damage that could be inflicted on the Electric Facilities by persons, property, or the elements. The Company shall take protective measures when the City performs work near Electric Facilities if the City provides the Company with Notice of such work prior to its commencement. 4 Page 162 of 174Subd. 5. Notice of Improvements to Streets. The City will give the Company reasonable written Notice of plans for improvements to Public Ways and Public Grounds where the City has reason to believe that Electric Facilities may affect or be affected by the improvement. The Notice will contain: (i) the nature and character of the improvements, (ii) the Public Ways or Public Grounds upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Way or Public Grounds is involved, the order in which the work is to proceed. The Notice will be given to the Company a sufficient length of time, considering seasonal working conditions, in advance of the actual commencement of the work to permit the Company to make any additions, alterations or repairs to its Electric Facilities the Company deems necessary. Subd. 6. Mapping Information. If requested by the City, the Company must promptly provide complete and accurate mapping information for any of its Electric Facilities in accordance with the requirements of Minnesota Rules, Parts 7819.4000 and 7819.4100. Subd. 6. Insurance. Company will maintain insurance and/or self-insure during the term of this franchise agreement. If requested by City, Company will provide, no more than once annually, a certificate of insurance and/or a letter of self-insurance. 593.04 Relocations. Subd. 1. Relocation in Public Ways and Public Grounds. The Company shall comply with the provisions of Minnesota Rules, Part 7819.3100 and applicable City ordinances with respect to requests for the Company to relocate Electric Facilities located in either Public Ways or Public Grounds. The City may require the Company, at the Company’s expense, to relocate or remove its Electric Facilities from a Public Way or Public Ground upon a finding by the City that the Electric Facilities have become or will become a substantial impairment to the existing or proposed public use of the Public Way or Public Ground. Subd. 2. Projects with Federal Funding. Relocation, removal, or rearrangement of any the Company Electric Facilities made necessary because of the extension into or through the City of a federally aided highway project shall be governed by the provisions of Minnesota Statutes §§ 161.45 and 161.46. Subd. 3. Relocation Timing, Delays. The Company shall commence any relocations required under this section within any project deadline set by the City Engineer for the Company’s relocation subject to adjustment for adverse weather conditions that, in the City Engineer’s sole discretion, necessitated the Company’s delay. If the relocation is not completed before any project deadline set by the City Engineer or within 30 days of the City’s notice to relocate, whichever is later, the Company shall pay $300 per additional day to the City to account for delays caused by the Company. The Company shall not pass the cost of this charge onto its customers by increasing rates 5 Page 163 of 174 or charging additional fees. The Parties agree that the City’s costs that could be incurred by the Company’s delay in relocating facilities are difficult to estimate, that the charges set by this clause are a reasonable estimate of those damages, and are proportional to the harm to the City and to the public that would be caused if the Company fails to promptly relocate its facilities. The Company acknowledges that the City has the legislative prerogative to require such a charge, whether it is liquidated damages or a penalty, and waives any challenge to this requirement on a claim that it is a penalty and not liquidated damages. 593.05 Indemnification. Subd. 1. Indemnity of City. The Company shall indemnify and hold the City harmless from any and all liability, on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Electric Facilities located in the Public Ways and Public Grounds. The City shall not be indemnified for losses or claims occasioned through the City’s own negligence or willful misconduct, except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, the Company’s plans or work. Subd. 2. Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, the Company at its sole cost and expense shall defend the City in such suit if written Notice thereof is promptly given to the Company within a period wherein the Company is not prejudiced by lack of such Notice. If the Company is required to indemnify and defend, it will thereafter have control of such litigation, but the Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf This Franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. 593.06 Tree Trimming. Unless otherwise provided in any permit or other reasonable regulation required by the City under separate ordinance, the Company may trim all trees and shrubs in the Public Ways and Public Grounds of the City to the extent the Company finds it necessary to avoid interference with the proper construction, operation, repair, and maintenance of any Electric Facilities installed hereunder. The Company shall hold the City harmless from any liability arising from such activity. 593.07 Vacation of Public Ways and Public Grounds. 6 Page 164 of 174If Electric Facilities exist within a Public Way or Public Ground that the City desires to vacate, the City shall give the Company at least 14 days prior Notice of the proposed vacation. Regarding any vacation, the City and the Company shall comply with Minnesota Rules, Parts 7819.3100 and 7819.3200 and applicable ordinances consistent with state law. 593.08 Indemnification. Subd. 1. Indemnity of City. The Company shall indemnify and hold the City and its elected officials, employees, contractors, and agents (the “Indemnified Parties”) harmless from any and all liability, on account of injury to persons, or damage to property occasioned by the construction, maintenance, repair, inspection, issuance of permits, or operation of the Electric Facilities located in Public Ways and Public Grounds. The City shall not be indemnified for losses or claims occasioned through its own negligence or wrongful act or omission except for losses or claims arising out of or alleging City's negligence as to the issuance of permits for, or inspection of, the Company's plans or work. Subd. 2. Defense of City. In the event a suit is brought against the City under circumstances where indemnification applies, the Company, at its sole cost and expense, shall defend the Indemnified Parties in such suit if Notice thereof is given to the Company within a period wherein the Company is not prejudiced by lack of such Notice. If the Company is required to indemnify and defend, it will thereafter have control of such litigation, but the Company may not settle such litigation without the consent of the Indemnified Parties, which consent shall not be unreasonably withheld. This subsection is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the Indemnified Parties, shall be entitled to assert in any action every defense or immunity that the Indemnified Parties could assert on their own behalf. In undertaking and directing any defense under this provision, Company shall not and may not waive any immunity or limitation of liability available to the City without authorization by a resolution of the City’s City Council. This Ordinance shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. 593.09 Change in Form of Government. Any change in the form of government of the City shall not affect the validity of this Franchise. Any governmental unit succeeding the City shall, without the consent of the Company, succeed to all of the rights and obligations of the City provided in this Franchise. 593.10 Franchise Fee. Subd. 1. Form. During the term of the franchise hereby granted, the City may charge the Company a franchise fee. The franchise fee will be collected on a flat per meter basis, or by some other method that is mutually acceptable to both City and Company for 7 Page 165 of 174 each retail customer within the corporate limits of the City. The amount of the fee collected may differ for each customer class. The City will use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City and be consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company will provide a formula that will produce a substantially similar fee amount to the City. If the City and Company are unable to agree, the disagreement shall be subject to the Dispute Resolution provisions of this Franchise. Subd. 2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly adopted by the City Council. The effective date of the franchise fee ordinance shall be no less than 90 days after written Notice enclosing a copy of the duly adopted and approved ordinance has been served upon the Company by certified mail. The Company is not required to collect a franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law, provided the Company notifies the City Council of the same within the 90-day period. Subd. 3. Condition of Fee. The separate ordinance imposing the fee shall not be effective against the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale of energy within the City by any other Electric Energy supplier, provided that, as to such supplier, the City has the authority or contractual right to require a franchise fee or similar fee through an agreed upon franchise. Subd. 4. Collection of Fee. The franchise fee shall be payable not less than quarterly during complete billing months of the period for which payment is to be made. The franchise fee formula may be changed from time-to-time; however, the change shall meet the same Notice and acceptance requirements and the fee may not be changed more often than annually. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City and be consistent with Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. Such fee is subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the Company. The Company shall not be responsible to pay the City fees that the Company is unable to collect under Commission rules or order. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company’s determination of the franchise fee payments. Subd. 5. Continuation of Franchise Fee. If this Franchise expires and the City and the Company are unable to agree upon terms of a new franchise, the franchise fee, if any being 8 Page 166 of 174 imposed by the City at the time this franchise expires, will remain in effect until a new franchise is agreed upon. 593.09 Abandoned Facilities. The Company shall comply with Minnesota Statutes, Section 216D.01, et seq., and Minnesota Rules, Part 7819.3300 as they may be amended from time to time with respect to abandoned facilities located in a Public Way or a Public Ground. The Company shall maintain records describing the exact location of all abandoned and retired Electric Facilities within a Public Way or a Public Ground, produce such records at the City’s request, and comply with the location requirements of Minnesota Statutes §216D.04 with respect to all Electric Facilities, including abandoned and retired Electric Facilities not located within a Public Ways or a Public Ground. 593.10. Miscellaneous. Subd. 1. Severability. Every section, provision, or part of this Franchise is declared separate from every other section, provision, or part; and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other the City ordinance is inconsistent with the provisions of this Franchise, the provisions of this Franchise shall prevail. Subd. 2. Limitation on Applicability. This Franchise constitutes a franchise agreement between the City and the Company. No provisions herein shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third-party beneficiary of this Franchise or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. SECTION 11. AMENDMENT-PROCEDURE. Either party may propose an amendment to this Franchise at any time. Further, the City Council may amend this Franchise at any time be passing an amendatory ordinance, which shall become effective upon the filing of the Company’s written consent thereto with the City Clerk within 90 days after the effective date of the amendatory ordinance. Nothing in the above procedure waives any powers the City may have under law regarding franchises. SECTION 12. EFFECTIVE DATE. This ordinance is effective upon publication. 9 Page 167 of 174Passed and adopted by the City Council of the City of Waconia this 19th day of February 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator 10 Page 168 of 174 CITY OF WACONIA RESOLUTION NO. 2026-035 A RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO.790 WHEREAS, the City Council of the City of Waconia, Minnesota (the “City”) adopted Ordinance No. 790 on February 19, 2026 (the “Ordinance”); and WHEREAS, pursuant to Minnesota Statutes §412.191, the City may publish the title and a summary of an Ordinance instead of its full text if the summary informs the public of the intent and effect of the Ordinance and the summary is approved by a four-fifths vote of the City Council; and WHEREAS, the City Council finds: i) the summary set forth below informs the public of the intent and effect of the Ordinance; and ii) the title and summary of the Ordinance should be published instead of the full text of the Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, as follows: 1. The above recitals and findings are incorporated as resolutions of the City Council. 2. The following official summary of Ordinance No. 790 is hereby approved: ORDINANCE NO. 790, an Ordinance Granting Minnesota Valley Electric Cooperative a Non-Exclusive Franchise for Electric Energy. The full text of the ordinance is available for public inspection during regular office hours at the office of the City Clerk, City Hall, 201 South Vine Street, Waconia, and will also be posted at City Hall. Further, any person may request the City to send the full text of the ordinance via standard or electronic mail by calling City Hall at (952) 442-2184. 3. The City Administrator shall submit the Ordinance title and summary to a qualified newspaper for publication using bold type no smaller than eight points in size. Passed and adopted by the City Council of the City of Waconia this 19th day of February, 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 169 of 174 ORDINANCE NO. 791 CITY OF WACONIA, CARVER COUNTY, MINNESOTA Motion by Councilmember Second by Councilmember AN ORDINANCE IMPLEMENTING AN ELECTRIC ENERGY FRANCHISE FEE ON MINNESOTA VALLEY ELECTRIC COOPERATIVE FOR PROVIDING ELECTRIC ENERGY SERVICE WITHIN THE CITY OF WACONIA The City Council of the City of Waconia, Minnesota, ordains the following, which shall be inserted into the Waconia City Code as Chapter 594: CHAPTER 594 ELECTRIC FRANCHISE FEE Section 594.01 Definitions 594.02 Purpose and Authority 594.03 Franchise Fee Statement and Schedule 594.04 Payment 594.05 Record Support for Payment 594.06 Payment Adjustments 594.07 Surcharge 594.08 Dispute Resolution 594.09 Effective Date of Franchise Fee 594.10 Relation to Franchise Agreement 594.11 Periodic Review Page 1 of 4 Page 170 of 174Electric Franchise Fee. 594.01 Definitions. For the purposes of this Ordinance, the following terms shall have the following meanings: City. The City of Waconia, County of Carver, State of Minnesota. Company. Minnesota Valley Electric Cooperative, a Minnesota corporation, its agents, successors, and assigns including all agents, successors, or assigns that own or operate any part or parts of the Electric Facilities subject to this Ordinance. Franchise Agreement. The franchise agreement between the City and the Company pursuant to City Ordinance Chapter 593 et seq. granting a franchise for electric service within the City of Waconia. Franchise Fee. The fee as stated in Section 594.03 of this Ordinance. Electric Energy. Both retail and wholesale natural, manufactured, or mixed electric. Gross Revenues. All sums received by the Company from the sale or delivery of Electric Energy within the Franchise Area or the corporate limits of the City. By way of example and not limitation, this includes all Company riders, energy, demand, customer charges, metering fees, sales true-ups, rate adjustments, and interim rates. However, gross revenues excludes any Company surcharge to customers for the purpose of reimbursing the Company for the cost resulting from the franchise fee, extension charges, and customer services charges. Notice. “Notice” means a writing given by any party on any other party. Notice to the Company shall be mailed to Minnesota Valley Electric Cooperative, ATTN: CEO, 125 Minnesota Valley Electric Drive, Jordan, MN 55352-9369.Notice to the City shall be mailed to the City of Waconia, Attention City Administrator, 201 South Vine Street, Waconia, MN 55387. 594.02 Purpose and Authority. The Waconia City Council has determined that, pursuant to Minnesota Statutes § 216B.36 it is in the best interest of the City to impose a franchise fee on those public utility companies that provide natural electric and electric services within the City. Pursuant to the Franchise Agreement the City has the right to impose a franchise fee on the Company. The City reserves all rights under Minnesota Statutes §§ 216B.36 and 301B.01, or any other applicable law, to require a Franchise Fee at any time during the term of, and in consideration for, the electric franchise granted to the Company. The Waconia City Council has determined that the franchise fees shall be solely dedicated for the purpose of funding pavement rehabilitation as identified in the adopted Capital Investment Plan as well as the playground replacement schedule as identified in the adopted Capital Investment Plan. Page 2 of 4 Page 171 of 174594.03 Franchise Fee Statement and Schedule. A franchise fee is hereby imposed on the Company at a rates shown in the following table, on a per meter basis, commencing with the billing period immediately following the Effective Date. Account Type Monthly Fee per meter Residential $5.00 Small C&I, Non-Demand $10.00 Small C&I, Demand $30.00 Large C&I $60.00 594.04 Payment. Franchise fees are to be collected by the Company, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970, and submitted to the City as follows: January – March collections due by April 30 April – June collections due by July 31 July – September collections due by October 31 October – December collections due by January 31 594.05 Record Support for Payment. The Company shall make each payment when due and, if requested by the City, shall provide a statement summarizing how the franchise fee payment was determined, including information showing any adjustments to the total made to account for any non-collectible accounts, refunds or error corrections. The Company shall permit the City, and its representatives, access to the Company’s records for the purpose of verifying such statements. 594.06 Payment Adjustments. Payment to the City will be adjusted where the Company is unable to collect the franchise fee. This includes non-collectible accounts. 594.07 Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow the Company to add a surcharge to customer rates of city residents to reimburse the Company for the cost of the fee, consistent with the Minnesota Public Utility Commission’s March 23, 2011, Order establishing franchise fee filing requirements in Docket No. E,G999/CI-09-970. 594.08 Dispute Resolution. Any dispute, including enforcement of a default regarding this Ordinance will be resolved in accordance with 593.02 subd. 5 of the Franchise Agreement. 594.09 Effective Date of Franchise Fee. The effective date of this Ordinance shall be after its publication and ninety (90) days or more after sending written notice enclosing a copy of this adopted Ordinance to the Company by certified mail. Collection of the fee shall commence as provided above. Page 3 of 4 Page 172 of 174 594.10 Relation to Franchise Agreement. This ordinance is enacted in compliance with the Franchise Agreement and shall be interpreted as such. In the event of a conflict, to the greatest extent possible, both ordinances shall be fully enforced. Where a conflict cannot be reconciled so that both ordinances have effect, the provisions of this Ordinance shall prevail. 594.11 Periodic Review. The City Council shall review this ordinance from time to time in whatever manner the City then determines to be appropriate, including, but not limited to, review by the City Council in either a work session or a regular session. A change to the franchise fees identified in section 594.03 shall only be amended upon a four-fifths (4/5) majority vote of the City Council. Failure to review this ordinance shall not in any way invalidate or limit it. Effective Date. This ordinance takes effect as provided herein. PASSED AND ADOPTED BY THE CITY OF WACONIA CITY COUNCIL THIS 19TH DAY OF FEBRUARY 2026. _____________________________________ Tim Litfin, Mayor ATTEST: _________________________________ Jackie Schulze, Assistant City Administrator Published in the Sun Patriot newspaper the _____ day of ________________, 2026. Page 4 of 4 Page 173 of 174 CITY OF WACONIA RESOLUTION NO. 2026-036 A RESOLUTION APPROVING SUMMARY PUBLICATION OF ORDINANCE NO.791 WHEREAS, the City Council of the City of Waconia, Minnesota (the “City”) adopted Ordinance No. 791 on February 19, 2026 (the “Ordinance”); and WHEREAS, pursuant to Minnesota Statutes §412.191, the City may publish the title and a summary of an Ordinance instead of its full text if the summary informs the public of the intent and effect of the Ordinance and the summary is approved by a four-fifths vote of the City Council; and WHEREAS, the City Council finds: i) the summary set forth below informs the public of the intent and effect of the Ordinance; and ii) the title and summary of the Ordinance should be published instead of the full text of the Ordinance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Waconia, Minnesota, as follows: 1. The above recitals and findings are incorporated as resolutions of the City Council. 2. The following official summary of Ordinance No. 791 is hereby approved: ORDINANCE NO. 791, an Ordinance Implementing an Electric Energy Franchise Fee on Minnesota Valley Electric Cooperative for Providing Electric Energy Service within the City of Waconia. The full text of the ordinance is available for public inspection during regular office hours at the office of the City Clerk, City Hall, 201 South Vine Street, Waconia, and will also be posted at City Hall. Further, any person may request the City to send the full text of the ordinance via standard or electronic mail by calling City Hall at (952) 442-2184. 3. The City Administrator shall submit the Ordinance title and summary to a qualified newspaper for publication using bold type no smaller than eight points in size. Passed and adopted by the City Council of the City of Waconia this 19th day of February, 2026. Tim Litfin, Mayor ATTEST: Jackie Schulze, Assistant City Administrator Page 174 of 174